Implementation Execution

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ImplementationExecution Closure
SAM-C, 8/1/2009
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Acceptance and Implementation
Implementing Authority
Obligation Authority
Case Manager
Bandaria
Initial Deposit
Defense Finance Accounting Service
Quarterly Bills
Payments
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Case Manager Responsibilities(SAMM C2.T1)

• Establish initial and long-range goals and
  objectives for execution.
• Ensure foreign disclosure and international
  transfer arrangements are approved prior to
  signature of the LOA or agreement.
• Prepare a master plan (including a plan for case
  closure).
• Develop a financial and logistics management
  plan.
• Approve plans of execution, scope, and schedule
  of work.
• Review and verify funding and program
  requirements.
• Integrate the program.
• Initiate requirements.
• Ensure that all schedules are accurate and
  timely.
• Validate that costs are accurate and billed.
• Reconcile cases especially during execution.

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Case Manager Responsibilities(SAMM C2.T1)

• Respond to purchaser, higher headquarters,
  counterparts, functional activities, and other
  supporting agencies.
• Initiate working agreements with supporting
  activities as appropriate.
• Analyze performance in relation to required
  performance specifications.
• Maintain a complete chronological history
  (significant events and decisions).
• Provide status, progress, and forecast reports.
• Ensure all automation records are in agreement.
• Prepare case for closure.
• Ensure that case records are retained in
  accordance with DoD 7000.14-R, Volume 15, Chapter
  6. Retention period is 10 years after the date of
  final closure.

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FMS Case Execution
Case Management Acquisition, Training,
Case Revisions,, Case Reconciliation, Case
Reviews
Logistical
Financial
Obligational Authority Controls Payment
Schedules Funding Documents Disbursement
Data Performance Reporting Financial Status
(Commitments/OBS/Expenditures) Case
Closure-ULO
LEGACY SYSTEMS
Navy - MISIL MISIL Army - PBAS CISIL AF -
CMCS SAMIS
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Security CooperationAutomation Tools
Current/Planned Systems
Legacy Systems

• Defense Security Assistance Management System
  (DSAMS)
• FMS Case Development ImplementationDeployed
  1999
• Training ModuleDeployed 2006

NAVY 3 SYSTEMS
ARMY 4 SYSTEMS
Security Cooperation Information Portal (SCIP)
AIR FORCE 3 SYSTEMS
Case Execution Management Information System??
Security Cooperation Enterprise Solution (SCES)
DSCA IAs Business Transformation Agency
(BTA) are working on it!!
DSCA 3 SYSTEMS
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SCIP Capabilities https//www.scportal.us/portal
SCO Toolbox Inventory Tracking for End Use
Monitoring (EUM) requirements.
CASE INFORMATION

• VIEW
• Case Status
• Line Level Status
• Payment Schedule
• Requisition Status
• SDR Status
• Freight Tracking
• Glossary/Help screens

• INPUT
• Requisition Input
• SDR Input
• Follow-ups
• Cancellation Requests
• Modification Requests
• Requisition Batch Uploads
• Freight Tracking

Case Execution Only Access to Navy eBusiness
suite

• Standard Ad Hoc Reports
• Case Status
• Case History
• Line Item
• Payment Schedule
• Requisition
• Supply Discrepancy Reports

Partner Info
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Case Closure
Supply/Services Complete
Bandaria
ReconciliationDoD 5105.65-M (RCM)
Closure Certificate

ClosedFinal Bill
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Definition of a Closed Case

• An FMS case on which
• All material ordered delivered
• All services complete
• All discrepancy reports resolved
• All warranties expired
• The customer has received a final statement of
  account

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Case Closure Inhibitors

• Competing Priorities
• Logistics Reconciliation
• Financial Reconciliation
• Long Running Contracts
• Customer Resistance
• Vague Policy Procedures
• Low Dollar Value Variances
• Lack of Emphasis
• Personnel Turnover
• Relocations/Consolidations
• Records

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Case Closure Methods

• Accelerated Case Closure Procedures (ACCP) 1992
• Cases closed 2 years after supply complete
• Country must agree to participate (FMF countries
  automatically included)
• Identify difference between estimated final
  obligations and actual delivered/disbursed values
  (ULO).
• Place estimated value (ULO) collection into Case
  Closure Suspense Account (CCSA)
• Non- ACC (Original Methodology)
• No new orders, no discrepancies, no open
  requisitions
• 100 shipped/billed
• All contracts must be closed
• 100 reconciled

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CASE CLOSURE REVIEW!!DO YOU KNOW?

• What is a supply complete case?
• A-All items delivered/services complete. No new
  orders required
• What is a closed case?
• A-SSC Customer has received a final bill
• Name 3 keys players in the case closure process?
• A-ILCO/Case Manager, DFAS Customer
• How long should it take to close a case under
  ACCP rules?
• A- 2 years
• What is ULO and the CCSA?
• ULODifference between scrubbed obligations and
  disbursements.
• CCSA- Account at DFAS that holds the ULO until
  needed or returned to the customer
• What is the difference between a Interim and
  Final close case?
• A-ICACCP closed case with ULO in the CCSA
• Final Closed No ULO, all final expenditures
  received

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Security Assistance Policy Information

• DSCA Web www.dsca.mil
• SAMM Policy Memos
• DISAM Web-www.disam.dsca.mil
• Ask an Instructor
• DISAM SAM-C PowerPoint Presentations
• DISAM Publications
• Financial Management Regulation 7000.14-R, Vol.
  15, Security Assistance Policy and Procedures

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ImplementationExecution Closure