Webmail Basics

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Webmail Basics

• Veraldi Instructional Technology Resource Center
  (VITRC)Lawrence Technological University
• Slides will auto advance in 20 sec intervals
• or
• Manually with each mouse click

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Webmail Basics

• Webmail allows you to pick up your LTU e-mail
  anytime from anywhere in the world! 

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This session will show you how to

• View and send e-mail messages using your favorite
  "Outlook-like" interface,
• Create and manage mailboxes,
• Create and manage contacts and groups,
• Delete spam and trash,
• Create a spam filter,
• Customize a signature,
• Enable an auto reply vacation or out-of-office
  message.

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Instructions for using WebMail

• Open Internet Explorer
• Go to URL http//webmail.ltu.edu
• Log in to WebMail using your LTU username and
  network password (this is the same username and
  password you would use to log on to your LTU
  desktop or laptop.)

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Webmail interface is customizable

• Choice of several named stock Skins
• Named Skins provide graphic intense interfaces.
  Golden Fleece is your default (as shown above.)
• All pages shown in this presentation are
  displayed using the unnamed stock Skin.
• Click the Settings icon to customize the
  interface.

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Settings Page

• This page allows you to customize your Webmail
  Interface.

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Setting Page - General

• Layout use the menu to specify the Layout Skin
  of the Webmail Interface. Select the option
  to use the unnamed Skin.
• Click Update
• Log out and Log in again to use the newly
  selected Skin.

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Trash Management

• Settings to specify how mail is deleted.
• Click Settings and Options

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Deleting Messages

• Message Delete Method Set this option to Move To
  Trash if you want to move deleted messages to the
  special Trash mailbox, so they can be recovered
  from there.
• Trash MailboxThis setting allows you to specify
  the mailbox to be used as Trash

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Message Received Time

• Keep Message Received Time If this option is
  enabled, then messages moved to Trash keep the
  Received ("Internal") time attribute, it shows
  the time when the message was received.

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On Logout

• On Logout Remove from Trash if Older than When
  you logout of the WebUser Interface, the system
  checks the Received date of the messages in the
  Trash mailbox, and removes all messages older
  that the specified period of time.

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Important!

• Click the Submit button to update after making
  selections.

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Customize a Signature
Webmails Settings Options feature allows you
to specify your name on all outgoing messages AND
complete a personalized signature that will
appear on all outgoing messages.
 
  Select the Composer tab.   Type in your
preferred name and signature information.
Click the Submit button.
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Webmail Help

• To assist you in with WebMail navigation, click
  the help button for a printable list of ICONS and
  BUTTONS.

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Message View Page

• This page presents the content of the selected
  message. You can read, copy, move, delete,
  redirect, forward, and reply to the open message.

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Message Deletion
Click the checked box to Mark all items, then
click the red X to send to Trash OR Check only
the messages you wish to delete and click the red
X to send to Trash
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Compose Page
Allows you to compose and send a message Click
Compose/Send Message
Browse to attach a file

• Click the Send button to send

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Composing a Message Options

• Note By default a copy of each message will be
  placed in Sent Items mailbox
• Other options include Notify When Delivered and
  Notify When Read, these settings are specific to
  each message

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Notify When Delivered
Example of a Notify When Delivered report
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Notify When Read
Example of a Notify When Read report
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Creating Mailboxes

• Create a mailbox (folder)
• Click Add

• Name the mailbox
• Click Create

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Removing Mailboxes

• To Remove/Rename a mailbox, click on the mailbox

• Then click the Options button

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Removing Mailboxes
Click Remove to delete mailbox or type a new
mailbox name and click Rename
NOTE You do NOT need to click Submit Settings
button
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Contacts Page

• These pages allow you to browse your Contacts
  mailboxes ("folders"), and create/edit groups of
  contacts
• Click to open Contacts

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Contacts List/Address Book

• You can add single names to your address book or
  create a group of names
• Click the Contacts mailbox

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Creating a New Contact Group
Click Create a New Contact Group
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Creating a New Contact Group

• Name Contact Group
• Add New Member e.g. Paula Nranian
  ltnranian_at_ltu.edugt
• Click Add name/e-mail will appear within
  Members box
• Repeat until all members are added
• Click Submit button

• Use lt gt brackets around e-mail address

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Setting a Vacation or Out-of-Office Message

• Click the Rules/Filters icon

• Type your message and then click the Enable button

• NOTE Do not click the Update button!

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Setting a Vacation or Out-of-Office Message

• Remember to Disable Vacation Message upon your
  return!
• Your vacation message will remain stored until
  you revise or delete it.
• The vacation message will be sent to each message
  author only once.

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Setting a Vacation or Out-of-Office Message
Optional Click Clear Replied Addresses List