Microsoft Office 2003- Illustrated Introductory, Premium Edition

1
Microsoft Office 2003- Illustrated Introductory,
Premium Edition
Getting

• Started with PowerPoint 2003

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Objectives

• Define presentation software
• Start PowerPoint 2003
• View the PowerPoint window
• Use the AutoContent Wizard
• View a Presentation

3
Objectives

• Save a presentation
• Get Help and research information
• Print and close the file, and exit PowerPoint

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Defining Presentation Software

• Presentation software is a computer program used
  to organize and present information.
• Use PowerPoint to create presentations, notes a
  speaker can use, or audience handouts

Ways to present information using PowerPoint
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Defining Presentation Software (cont.)

• Use PowerPoint to
• Present information in a variety of ways
• Electronic slide show, handouts, Web page
• Easily enter and edit data
• Acts like a word processing program
• Change the appearance of information
• Using 3-D effects, shadows, and animation movement

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Defining Presentation Software (cont.)

• Use PowerPoint to
• Organize and arrange information
• Drag text to new place, re-order slides
• Incorporate information from other sources
• Import graphics, pictures, tables, and charts
• Show a presentation on any computer that doesn't
  have PowerPoint installed
• Package a presentation to a CD

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Defining Presentation Software (cont.)
Sample PowerPoint handout
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Starting PowerPoint 2003

• Use the Start button on the taskbar to open
  PowerPoint

PowerPoint program icon
Start button
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Viewing the PowerPoint Window

• When PowerPoint opens, a blank slide appears in
  the PowerPoint window
• PowerPoint has different views that allow you to
  see your presentation in different forms
• By default, the PowerPoint window opens in Normal
  view
• Use Normal view to write, edit, and design a
  presentation
• Normal view is divided into panes or sections

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Viewing the PowerPoint Window
Standard toolbar
Task pane
Menu bar
Slides tab
Outline tab
Slide pane
Notes pane
View buttons
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Viewing the PowerPoint Window, cont.

• Task panes
• The task pane consists of 16 individual task
  panes
• Each task pane contains commonly used commands
• For example, slide layout, slide design, and
  slide animation
• Some task panes contain links to the Web
• Help, Research, and New Presentation

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Using the AutoContent Wizard

• Create a presentation quickly using an
  AutoContent Wizard
• This wizard guides you through the process of
  creating a (sample) presentation
• Choose the presentation type, output type, and
  footer and header information
• Creates a presentation with sample text

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Using the AutoContent Wizard (cont.)
Registered users name
Sample text
Current date
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Viewing a Presentation

• Each of the four PowerPoint views displays a
  presentation in a different way

PowerPoint views
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Viewing a Presentation (cont.)
Slide icon
Slide Show button
Slide Sorter View button
Normal View button
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Viewing a Presentation (cont.)
Slide Sorter View button
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Saving a Presentation

• Name and save a presentation
• To store a presentation file, give the
  presentation a filename
• Determine where you want the file to be stored
• Floppy disk, hard disk, network disk drive
• Save about every 10-15 minutes
• Use the Save As command to save a copy of a
  presentation with a different name

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Saving a Presentation (cont.)
Current folder
Filename
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Saving a Presentation (cont.)

• Saving fonts with your presentation
• Opening a presentation on a computer that does
  not have the same fonts will make the
  presentation look different
• Embed TrueType fonts with the presentation
• Increases the file size

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Getting Help and Researching Information

• PowerPoint has an extensive Help system
• Access to definitions, instructions, and useful
  tips
• The Ask a Question box on the menu bar gives you
  immediate access to help topics
• Help appears in a separate window

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Getting Help and Researching Information (cont.)
Type a question for help box
Help topics
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Getting Help and Researching Information, cont.

• The Research task pane
• Many reference books and research services can be
  used to search for information
• Searching is done on your computer and online
• Customize the Research task pane to search only
  the search categories you want
• Search categories are split into three
  categories
• Reference Books
• Research Sites
• Business and Financial Sites

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Getting Help and Researching Information, cont.
Help information
Research task pane
Research information
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Getting Help and Researching Information, cont.

• Research Categories
• Reference Books
• Microsoft Encarta English dictionary
• Contains over 400,000 entries
• Thesaurus
• Translation
• Includes the Microsoft Office translation
  dictionary and other online translation services

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Getting Help and Researching Information, cont.

• Research Categories, cont.
• Research Sites
• eLibrary
• Research more than 13 million documents from more
  than 1000 publications (newspapers, magazines,
  photographs, maps, books)
• Microsoft Encarta Encyclopedia
• Factiva News Search
• Research nearly 8000 news sources
• MSN Search

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Getting Help and Researching Information, cont.

• Research Categories, cont.
• Business and Financial Sites
• Gale Company Profiles
• Research more than 450,000 companies, including
  300,000 companies. Industry profiles,
  comparisons, rankings, and other data
• MSN Money Stock Quotes
• Research stock information using MSN

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Getting Help and Researching Information, cont.

• Restoring lost document files
• Due to PowerPoint or some other program freeze or
  a power failure
• Document Recovery task pane opens the next time
  you open PowerPoint
• Displays original and recovered versions of the
  PowerPoint file
• Open and review any version of the file
• Save the file version you want

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Printing and Closing the File, and Exiting
PowerPoint

• To print, use the Print button on the Standard
  toolbar or the Print command on the File menu
• The Print button uses the default print settings
  in the Print dialog box
• When you are finished with a presentation, use
  the Close Window button on the menu bar or the
  Close command on the File menu

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Printing and Closing the File, and Exiting
PowerPoint (cont.)

• Close PowerPoint
• Click the Close button on the Title bar or the
  Exit command on the file menu

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Printing and Closing the File, and Exiting
PowerPoint (cont.)

• Viewing your presentation in grayscale or black
  and white
• Can be helpful when printing on a black and white
  printer
• Click the Color/Grayscale button on the Standard
  toolbar