www'seaport'navy'mil

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www.seaport.navy.mil

• Claire M. Grady
• 26 September 2001

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Background

• Expenditures of approximately 500-700M/year
• No consolidated data source
• NAVSEA HQ Contracts -GSA
• Field activities -FISC
• 80 of contracts were CPFF LOE
• 400 Contracts, 350Contractors
• gt270 days to place PSS Contract, very high GAO
  protest rate

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Solution

• Streamlined Process for PSS
• 21 Multiple Award Contracts to highly qualified
  contractors
• Encompasses NAVSEA HQ and 23 Field Activities
• Fair Opportunity to be considered (FAR Part 16
  vice Part 15)
• Private e-marketplace facilitates Task Order
  award

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Solution (cont.)

• Multiple award contracts provide contractual
  framework for all task orders
• Completely electronic process for TO award
• Web-based system captures information in a
  relational database
• Role based - 164 registered users on
  requirements side
• Appropriate balance between automation and
  business judgement

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Buyer Benefits of Portal

• Significantly reduced lead time
• Creates greater incentive for quality performance
• Dont need to contract for excess ceiling
• Quality proposals from more diverse sources
• Mechanisms for capturing/communicating
  performance issues
• Cloning procurement requests

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Buyer Benefits (cont.)

• Business intelligence
• Status reports
• Robust reporting/query functionality
• Ease of use

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Seller Benefits

• Increased awareness of requirements
• Limited investment in proposal preparation time
  and dollars
• Response time
• Electronic proposal vs. elaborate color copies
• Legal expenses associated with protest
• Proposal can be submitted from anywhere

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Results

• Limited experience to date
• Very positive from Government Industry
• processing time
• quality/savings
• Problems Encountered
• viruses/worms/security
• compatibility of individual workstation settings
  w/system

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Status Report
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SEAPORT Processing Time for Task Orders lt 5M
14 days
16 days
These numbers were derived by averaging the
processing time data history obtained from seven
awarded Task Orders.
NOTE The above timeline depicts working days
and does not include proposal development time.
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SEAPORT Processing Time for Task Orders gt5M and
lt 15M
19 days
These numbers were derived by averaging the
processing time data history obtained from one
awarded Task Orders.
19 days
NOTE The above timeline depicts working days
and does not include proposal development time.
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Keys to Success

• Clearly understand your objectives
• Involve key players from Industry and Government
• legal
• fiscal
• contracts
• program office
• Awareness and education for users
• Manage expectations

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BACK-UP
14
e Procurement Flow 5 Electronic Steps in 3 to 5
days
Program Office
Requirement Initiation
1
SEA - 01 Comptroller
Engineer
BFM
2
Certify Avail
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• MAC and Web Sites
• Past Performance
• Team Partner
• Experience
• Expertise
• BULLETIN BOARD

• Evaluate
• Proposals
• Reverse
• Auction
• Bids

CONTRACT AWARD

• Contract Admin
• NAFI (DCMA,
• DCAA)

SEA - 02 SSAPO
5
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Update Catalogs Submit Proposals
GSA

• PAYMENT
• DD250
• DFAS

Field
CONTRACTOR(S)
DD 350
CPARS