CERN LOGISTIC SERVICES FILS Matti Tiirakari

1
CERNLOGISTIC SERVICESFI-LSMatti Tiirakari

• OVERVIEW

2
PRESENTATION

• The Logistics Service provides CERN users with a
  logistic supply chain from the definition of the
  technical characteristics of products up to their
  delivery to the user. It consists of two
  sections 
• Shipping and goods reception
• Material and stores management.

3
FI-LS ORGANISATION CHART
4
SHIPPING AND GOODS RECEPTION

• The Shipping and Goods Reception section manages
  the transport of goods from and to suppliers or
  research institutes throughout the world
  (including all international shipping and transit
  activities as well as the shipping of components
  between various contractors, suppliers and CERN).
  
• It determines the type of transport, negotiates
  the most favourable terms and applies, and
• ensures compliance with, the customs and tax
  formalities and procedures for the transit of
  goods, especially in France and Switzerland.
• The Section is recognised by the customs and tax
  authorities as the intermediary for all
  formalities and for arranging exemption from VAT
  on the territories of CERNs Host States.

5
SHIPPING Main tasks

• Management of all external movements of material,
  world-wide, which are for the account of the
  Organization, or on the request of collaborating
  research institutes.
• The study of the most suitable and cost-effective
  means of shipping (Sea, Land, Air) materials and
  goods both to and from CERN, and from one
  contractor to another for the LHC project
  (triangular traffic).
• Organizing of shipments for small parcels as well
  as for oversized and heavy special transports
• The application of all customs, transit and
  licensing procedures, in particular in France and
  Switzerland, but also other countries for all
  triangular traffic.
• Shipments of Dangerous Goods according to
  International rules and regulations, with the
  support of SC Dept.

6
SHIPPING Main tasks

• Co-ordination of the LHC material flows, with
  transport studies, packing, loading, securing of
  the material, and ordering the transport units
  according to established schedules
• Preparing and Issuing of documents and papers
  (transport order, export declaration, Pro forma
  invoice, loading plan, packing list).
• Receiving and Distribution
• Reception, quantitative control of all goods
  delivered to CERN
• Internal distribution of all goods as well as the
  collection and packing of goods for shipment from
  CERN
• Starting of all initial damage reporting
  procedure, if needed
• identification, external inspection and reception
  in CERN databases.

7
SHIPPING Reception service
Number of Unpacking lists registered by Reception
Services (incoming flow)
8
SHIPPING Some figures
9
SHIPPING Achievements

• The Cost Saving-oriented activities of the
  Shipping service have been carried out
  successfully and have enabled several Divisions
  to realise important savings
• The advice given to the Purchasing Service and
  the CERN users on various questions related to
  the VAT and customs have enabled to avoid the
  payment of high taxes and duties
• Price studies and active negotiations with
  several international transport companies have
  brought competitive solutions and important cost
  savings.

10
SHIPPING Achievements

• Active contacts with the local Customs Offices in
  Prévessin (F) and Meyrin (CH) for negotiations on
  VAT exoneration and the respect of Customs rules
  and regulations
• Various triangular transports carried out
  between several Contractors related to the LHC
  project France, Germany, Finland, Belgium,
  Italy, Spain, Japan, Russia, Bulgaria, Slovakia,
  Pakistan, Greece, Israel, Iran, China, among
  many

11
SHIPPING Developments

• Improvement of work methods and shipping
  procedures as facing constantly increasing
  number of shipping requests and a lack of
  resources
• All Shipping Requests are treated through the EDH
  and QUALIAC data handling system
• The actual Shipping Request on EDH includes both
  requests for internal transport and external
  transport service according to the users needs.
  Four options are proposed
• If internal transport services are required, the
  information passes automatically to the transport
  service for pick-up and transport to the
  Reception Service 904 (Prévessin) or 194 (Meyrin)
  for further shipment to external destination.

12
SHIPPING Developments

• The new Shipping Request has an integrated
  insurance request which transfers information
  related to the goods directly to the insurance
  company without paperwork
• Automatic price studies can be launched by the
  shipping service through QUALIAC which enables
  quick transfer of information to transporters and
  saving of price information on specific files
• New electronic Transfer Slip linked to Transport
  Requests and to Shipping Requests.

13
SHIPPING Section organisation

• Section Leader Tom WEGELIUS 79947
• Office Head Patrick MUFFAT 74586
• Office assistant Martine AUERBACH 73312
• Import Meyrin Inge GIACONI 73686
• Import Meyrin Stéphanie KRATTINGER 74002
• Import Prév Monique VIBERT 74432
• Export Meyrin Brigitte BENOIT-JEANNIN 75989
• Export Prév Loredana ZENI TOBERER
  73701
• Reception Meyrin Patrick DHOTE 74691
• Reception Prév Patrick DHOTE 74691

14
MATERIAL AND STORES MANAGEMENT Figures
15
MATERIAL AND STORES MANAGEMENT Products managers

• The product managers are technical experts
  working in close collaboration with CERN users
• They are responsible for around 200 000 different
  items for more than 80 families of products of
  which  vacuum, cryogenics, electronics,
  electricity, raw materials, gases, tooling, IT
  equipments etc...

16
MATERIAL AND STORES MANAGEMENT Products managers

• Check the compliance with the CERN safety rules
  and with a view to cost-effectiveness
• They draw up specifications
• Assess users requirements
• Coordinate product standardisation
• Manage procurement and follow-up procedures from
  the order stage up to delivery and invoicing
• Determine whether products are to be stored or
  delivered directly to the client
• Carry out quality control of equipment and check
  that it complies with the specifications.

17
MATERIAL AND STORES MANAGEMENT Products managers

• Four products managers can be contacted for any
  question or help you may need
• Gases, furniture, oils, stationary, cleaning and
  conditioning items
• Pascal Droux Tel 72295 Fax 79535
• pascal.droux_at_cern.ch
• Cables, electronics, chips, integrated circuits,
  connectors, resistors, capacitors
• Francesco Marchi Tel 71938 Fax 79535
• francesco.marchi_at_cern.ch

18
MATERIAL AND STORES MANAGEMENT Products managers

• Raw materials, plastics, wood, vacuum, cooling
  and ventilation
• Christian Saint-Jal Tel 75990 Fax 79535
• christian.saint-jal_at_cern.ch
• Electrical items, tooling, ironmonger, screw
• Roger Colmagne Tel 72492 Fax 79535
• roger.colmagne_at_cern.ch

19
SCEMS
20
SCEMS
21
SCEMS
22
MATERIAL AND STORES MANAGEMENT Purchasing
officers

• They draw up frame contracts for all articles
  managed by the Logistics Service by means of
  calls for tenders, in close collaboration with
  the product managers
• They negotiate the most favourable prices while
  retaining the flexibility to operate on the basis
  of quantity estimates without any commitment on
  the part of CERN
• They define when the punch-out model shall apply,
  depending on the family of products concerned.

23
MATERIAL AND STORES MANAGEMENT Finance control

• The section examines the resources of the
  Logistics Service and carries out financial
  analyses taking into account the specific context
  of auto-financing.

24
MATERIAL AND STORES MANAGEMENT Operations

• The Section includes two main Stores (the Central
  Stores and Raw Materials) and works in close
  collaboration with the product managers to
  optimise stocks levels
• The purpose of keeping items in the Stores is to
  be able to supply users or institutes with
  non-standard, CERN-specific, low-cost items with
  long delivery schedules, whose procurement and
  transport costs would be out of proportion to
  their value if ordered on a specific-requirement
  basis

25
MATERIAL AND STORES MANAGEMENT Operations

• Moreover, the raw materials and Central Stores
  operates a service for the issue of urgently
  required equipment.

26
MATERIAL AND STORES MANAGEMENT Operations

• For any matter concerning Stores operations,
  emergency desk and raw material Store
• Didier Colombarini Tel 74039 GSM 160984
• didier.colombarini_at_cern.ch

27
STORES - Evolution/Improvement

• Get virtual stocks for some ranges of products
  via EDI or a punch out solution (outside
  suppliers catalogues in the CERN stores
  catalogue) in order to optimise the resources and
  improve the level of service
• Continuous improvement of the Stores catalogue
• Increase the technical support requested by Users
  to the Product Managers (less resources but more
  work to be done)
• New investments have been done (cutting water
  machine in the raw materials store)
• Lab Telecom shall be transferred by the 1rst of
  July.