HAND BOOK FOR

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HAND BOOK FOR
DEALING WITH ONR CASES
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HAND BOOK FOR DEALING WITH ONR CASES

• Short Title-
• Pre-mature termination of the employee other than
  normal retirement are coming in these cases. The
  reasons for ONR are Death, Missing, Medical
  unfit, Voluntary Retirement, Removal, Compulsory
  Retirement etc.

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Action taken for ONR cases-

• a) On receipt of intimation of death, acceptance
  of voluntary retirement, Medical unfit etc. drawl
  of Pay and allowances are stopped in PRIME.
• b) Memorandum to the effect of termination of
  service is issued immediately by Bill Compiling
  Officer.
• c) S/Sheet, Leave records are submitted to
  Accounts Officer for advance review.
• d) PIs/WIs are deputed to fill up the settlement
  documents at the last working place of the
  employee residence of the ex-employee.
• e) On receipt of S/Sheet, settlement documents
  for Pension /Family Pension as the cases may be
  sanctioned and sent to Accounts along with other
  settlement dues for arrangement of payment and
  issuance of PPO.
• f) On receipt of PPO Gratuity/DCRG bill issued in
  cases where Railway Qtr are not under occupation
  of the ex-employee and free from Commercial
  Debit, departmental debit etc.

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IDEAL METHOD FOR DEALING ONR CASES

• 1. After receipt of death intimation / report (
  in the form of Doctors Certificate / Burning
  Ghat / Crematory Certificate) the concerned bill
  clerk should submit to service sheet duly updated
  within 7 days to the review cell of P/Branch,
  simultaneously death intimation should be
  informed to the sectional PI. Correspondence
  should be made to concern department asking for
  necessary clearance with a direction/advice to
  submit within 15 days, endorsing a copy to
  SSE/Elect/South or North for submission of
  electricity bill.
• 2. Review cell of P/Branch should send the
  service sheet duly scrutinized to Review Cell of
  Accounts within 7 days from the date of receipt
  of service sheet from concerned bill section.
• 3. Review cell of Accounts Branch should send the
  service duly vetted within 7 days from the date
  receipt of service sheet from review cell of
  P/Branch. Accounts observation cases if any
  should be re-submitted and finalized within 7
  days.
• 4. Sectional PI after receipt of information
  either from concerned bill section or from the
  unit In-charge upon which he should handover
  funeral amount to the family member immediately
  and submit the settlement claim forms completed
  in all respect to settlement section within 15
  days from the date of receipt of such information
  and the maximum time period of one month.

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IDEAL METHOD FOR DEALING ONR CASES

• 5. Bills clerks should submit service sheet along
  with Death Certificate and termination order to
  the settlement section by next working days after
  receiving the same from Review cell of P/Branch.
• 6. Settlement section should send the entire case
  file duly processed for payment to Accounts
  department within 10 days from the date of
  receipt of service sheet and claim forms for PF,
  GIS, Leave Salary, Family pension, Certification
  of DCRG etc.
• 7. Accounts should arrange for final payment
  within 15 days from the date of receipt of ONR
  case from settlement section.
• 8. Settlement section should finalize the DCRG
  payment cases within 03 days after receipt of
  vacation memo, Final Electric Bill, Store
  Clearance other necessary clearances.

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DELAY FOR ONR CASES

• Submission of relevant documents - Death
  Certificate, Bank A/C, Legal Heir ship
  Certificate, Non-natural guardianship certificate
  in case of minor claimant, Death certificate of
  Pre Deceased wife / husband.
• Least priority of Unit In-charge
• Improper / Absence of record of Pass, Medical
  I/Card, Nomination of PF/GIS/DCRG - Family
  Composition DOB
• Bigamy / Polygamy. Family dispute/Rivalries.
• Succession Certificate
• Court Cases / DA Cases.

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DELAY FOR ONR CASES

• Internal Procedure amongst UNIT P. Branch
  A/Cs
• No Claimant.
• Non-vetted S/Sheets for intervening period of
  other Divn/Railway in case of IRT/IDT transfer
  cases.
• Extensive inquiry to ascertain the genuineness of
  claimant in case of missing.
• Un-authorized retention of Rly Qrt, Non-receipt
  of Comml. / Store Debits clearance

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MINIMIZATION OF DELAY

• S/Sheet to be maintained properly. Any
  irregularity should be rectified immediately by
  dealer. Relevant documents to be submitted within
  2 to 4 weeks from the event.
• Meeting with BOs and Unit In-charges of
  Engg,Med, Mech (at least )
• Proper documentation / Record of family
  composition, DOB with supporting documents,
  nomination, Pass declaration Manual/PRIME.
  Proper record in Form 6 with photographs of all
  family/dependant members to be submitted by
  30.06.09 with an endorsement in S/Sheet.
• Acceptance of Railway records/otherwise in case
  of dispute, certificate of civil authority/Mutual
  disbursement among rivalry/Succession
  certificate.
• (A) Only reliable Rly Records to be followed,
  detailed enquiry to be conducted by the sectional
  PI, basing on the report decision for the
  Succession Certificate will be decided by the
  Competent Authority.
• (B) No information received for second marriage.
  Otherwise DA case can be initiated by BOs.

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MINIMIZATION OF DELAY

• Provisional payment can be arranged if possible.
• Ideal procedure/JPO to be followed.
• (A) No claimant notification in news
  paper/Internet.
• B) PF/GIS to be paid in case of CR/Removal cases
  and death cases to be closed.
• Divisional vetting should be final
• Detailed enquiry to be conducted by the sectional
  PI and efforts should be made in collecting the
  final missing report from the concerned SP of the
  missing squad branch.

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MINIMIZATION OF DELAY

• (A) System as laid by the commercial department
  with respective to point vii x as per JPO
  issued by H/Q in obtaining the clearance
  certificate to be followed rigidly and keeping
  10 of DCRG as per Estt Serial No 257/87 and
  15/91, remaining 90 to be released in target
  time of 2 months.
• (B) Eviction / DA proceeding against
  unauthorised occupation beyond permissible
  period.

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OTHERS

• Publication of all pending ONR cases through Divn
  / Rly website on notice board of concerned unit
  / station.
• The claim forms of ONR should be modified
  /compressed /consolidated in the form of book
  lets which can be commonly used for all the
  claims

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THANKS