PURPOSE

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Senior Executive Partnership Round
Table Presented By Mrs. Sallie Flavin Deputy
Director, DCMA 13 May 2003
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DCMA is a Team Member...
in the defense acquisition community
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Mission, Vision, Goals, Intent

• Our Mission
• Provide Customer Focused Acquisition Support and
  
• Contract Management Services to Ensure
  Warfighter Readiness, 24/7, Worldwide
• Our Vision
• An Indispensable Partner, Providing Our Customers
• Flexible and Responsive Contract Management and
  
• Acquisition Life Cycle Solutions
• Our Goals
• Deliver great customer service
• Lead the way to efficient and effective business
  processes
• Enable DCMA people to excel

Our Intent
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What We Do
Achieve Customer Outcomes!

• Provide Customer Focused Contract Management
• Right Item Quality
• Right Time On-Time Delivery
• Right Price Value for Money
• Combat Support Agency
• Military Operations
• Readiness of Fielded Systems
• Modernization of Military Equipment
• Industrial Surge During Conflict

Teaming with Military Services and Defense
Contractors to ensure that tax dollars achieve
mission requirements
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Worldwide Operations
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Northern Europe
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Americas
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Southern Europe
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DCMAW
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DCMAE
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Pacific
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Middle East
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3 Districts - Eastern U.S. - Western U.S. -
International
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65 Contract Management Offices (CMOs)
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Full Service Acquisition Impact

• Span of Control
• 11,100 Professionals
• 800 Locations Worldwide
• 65 Major Field Commands
• 81M Reimbursable Foreign
• Military Sales
• DoD Standard Procurement
• System
• Combat Support Agency

• Scope of work
• All major weapons system programs
• 860B in Contract Face Value
• 116B Unliquidated Obligations
• 320,000 Contracts
• 19,000 Contractors
• Flight Operations (1200 Aircraft/yr)

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Full Service Acquisition Support
Life Cycle Involvement
FAR 42.302(a) Standard Functions DFARS
242.302(a) FAR 42.302(b) Additional
Functions DFARS 242.302(b)
Pricing / Negotiation Core Contract Admin Program
Technical Support Quality Assurance Engineering
Surveillance Production Surveillance Property
Management Small Business
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Readiness
The Full Spectrum
The Critical Few
Informed Engagement on Spares
Depot Maintenance Timely Return to Mission
Capable Status

• Focus on Customers Readiness
• Linked to Supply Chain Management

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Readiness Support to Warfighter

• Why?
• We exist to support/enable others
• Essential to understand their Readiness needs
• On Time Deliveries
• Expedite Delivery
• Transportation issues
• Quality issues
• Industrial Intelligence
• Contingency Operations

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Production Expedite Requests

• Changes in War Fighters needs often require
  critical items to be delivered ahead of original
  schedule
• DCMA works with contractors to expedite the
  delivery of critical items
• DCMA handles over 2,500 of these Contract
  Expedite Requests each Month

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Example DCMA Support - Expedite

• U. S. Army Tank-Automotive and Armaments Command
  requested assistance in urgent requirement to
  deliver 132 HMMWV vehicles
• DCMA provided personnel to perform in-plant
  inspection and acceptance
• DCMA arranged for clearance and routing for the
  132 vehicles from AM General plant to port at
  Charleston, S.C. for delivery to Kuwait

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Example DCMA Support - Expedite

• DCMA received urgent request to support expedite
  of over 18,000 Thermal Identification Panels
• Required DCMA to conduct Production capability
  assessments at several locations
• Assisted prime contractor in obtaining
  accelerated delivery of key parts from
  sub-contractors

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Example DCMA Support - Quality

• Testing revealed possible quality problems with
  Interceptor Outer Tactical Vests
• Critical item used by Army and Marine Corp
• DCMA worked closely with contractors, buying
  commands and technical authorities to resolve
  testing issues
• DCMA actions ensured the timely delivery of
  critical item while verifying the quality of the
  product provided to the War Fighter

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Our Priorities

• People
• Transformation
• Acquisition Excellence
• Customer Support
• Team Building DCMA,
• PM, ICPs, Contractor, DCAA, DFAS
• War-fighter Readiness
• Contractors In-Theater
• Core Contract Mgmt

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DCMA of the future -- Operationally

• Move from responding to anticipating customer
  demand Acq Planning, Program Integrator/CLR
  Network, Risk Planning
• A total life cycle end-to-end view of warfighter
  readiness
• Increased technical competency
• Core competency emphasis right skills on target
• Task Force Engagement COR, Time Def Delivery,
  Ind Assmts short duration high payoff
• Primary provider as a part of your team

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Department-wide ConcernsIn Our Internal
Departmental Processes

• DoD Acq community proficient at downsizing but
  hiring is becoming a lost art form
• New technical skills required software,
  engineering
• Workforce retirement eligibility over 50 over
  next 5 years
• Workforce mobility right skills on target
• Limited workforce shaping tools and all require
  dollars (PCS, cross training, MDR, VSIP/VERA,
  RIF, relocation incentives).
• Recent execution year budget reduction seriously
  hampered workforce reshaping efforts.

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A Leader in Activity Based
Management (ABM)
What we do
How we manage
Acquisition Planning Support
Major Program Services
Earned Value Management
Software Acquisition Management
Organizational Cost/Budget
Engineering Support
Quality Assurance/Product Acceptance
Plan By Customer/Service Set
Readiness and Delivery Management
Report By Process, Contract, Weapon System, Org
Element
Financing/Payment/Contract Closeout
Property/Financial Management Systems
Compare with Agency-wide Performance Contracts
Pricing and Negotiation
Aircraft Test/Acceptance/Delivery
Industrial Base Analysis/Corp Assessment
Accountability for results (Measure and Improve)
Contingency Contract Management
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Risk Assessment Management Program

• Integrates automates DCMAs Supplier Risk
  Management effort
• Provides DCMA management visibility on where to
  focus efforts
• Supports customer-focused outcomes by providing
  supplier
  information in risk-based terms
• PerformanceRight ItemQuality
• ScheduleRight TimeOn-Time Delivery
• CostRight PriceValue for Money

Teaming Real-Time Communication PMs-DCMA-Suppli
ers
DoD Risk Management Model
Likelihood of Occurrence
Consequence of Failure
Integrated Product Teams Corporate/Management
Councils Program Integrator Reports
RAMP Output Integrated Risk Management
Plan
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Catalyst for DoD E-Business
One of the Leaders in DoD E-Business!

• Principal Architect of DoDs To Be
  Procurement/Financial Models
• Program Manager for Standard Procurement System
• Leader in Electronic Contract Receipt, Material
  Acceptance and Contract Closeout
• First to deploy Wide Area Workflow for electronic
  acceptance and invoicing

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Key Initiatives

• Negotiated Contract Closeout
• Looking for a more streamlined way
• New Business Rules
• Reducing involvement for low value/low risk
  purchases
• Corporate Perspective
• Senior level reports

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Summary
One Team of Indispensable Partners
Keeping the Promise.
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Questions and Answers

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Readiness

• What Is DCMAs Definition Of A Readiness
  Item And What, If Anything, Does DCMA Do
  Differently In Support Of Such Items?

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Payment

• Has DCMA Experienced Any Roadblocks That Affect
  Vendor Payment? If So, What Action Is Being
  Taken To Remedy?

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Source Inspection
We Understand DCMA Utilizes The Risk Assessment
and Management Program (RAMP). How Does This
Impact The Type/Extent Of Source Inspections?
Describe DCMAs Responsiveness/Timeliness In
Supporting Requests (Routine/Immediate) For
Source Inspection.
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Packaging

• Is DCMA Utilizing The Single Process Initiative,
  Or Any Other Process To Evaluate/Recommend A
  Vendors Commercial Packaging/Marking Method To
  Meet The Governments Minimum Needs?

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Comments?
One Team of Indispensable Partners
Keeping the Promise.