February 17

1
Mental Health RFP
Pre-Proposal Conference

• February 17 18, 2009

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Overview ? HCF Mission, Grantmaking and
Other Information ? The Mental
Health RFP ? The Application Components and
Key Dates ? The Online
Application Process
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MISSION
Provide leadership, advocacy and resources that
eliminate barriers to quality health for
uninsured and underserved in our service area. 
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Service Area
? Kansas City, MO ? Cass, Jackson and Lafayette
counties in Missouri ? Allen,
Johnson and Wyandotte counties in Kansas
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Foundation Defined Grants

• Based on Foundations determination of need
• Healthy Lifestyles
• Mental Health
• Safety Net Health Care
• Request for Proposals
• 1 to 3 year Grants accepted
• 1 proposal per RFP (2 for universities and
  hospitals) allowed as lead organization
• Reviewed by staff outside reviewers
  recommended to program committee final approval
  by Board

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Mental Health RFP

• To provide support for programs, projects and
  services that improve access to effective mental
  health care and improve overall mental health
  status of individuals and communities who are
  indigent and underserved.
• Areas of Emphasis
• (across the lifespan)
• Depression
• Co-Occurring Disorders
• Domestic Violence and Child Abuse

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Mental Health RFP Process

• Letter of Intent (MANDATORY)
• March 25, 2009
• 2. Full Narrative Proposal
• April 29, 2009
• 3. HCF Board Review/Approval
• July 23, 2009

All proposals should be submitted electronically
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• Exceptions
• Organizations that lack the IT capacity necessary
  for electronic submission may submit hard copy
  requests. Guidelines are found in the Mental
  Health RFP.
• Assistance is available to those organizations
  that would like to submit electronically but lack
  the IT capacity. This can be arranged through
  HCF.

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STEP 1 LETTER OF INTENT Due March 25, 2009
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Letter of Intent (LOI)

• Includes the following information
• Electronic Application Form
• Organization Profile
• Contact Information
• Project Summary
• Attachments (Upload)
• Letter of Intent Template
• Need or Case Statement that discusses the
  problem or need to be addressed by your project
  or program.
• Grant Purpose Statement that explains the
  project/program that the proposed grant will
  fund, followed by a brief description of
  project/program activities.
• Amount of Funding to be requested and the
  proposed grant period.
• IRS Determination Letter
• If submitting a hard copy, submit the original
  and four copies of the LOI and cover page.

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http//www.healthcare4kc.org
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Acknowledgements

• After Submitting the LOI Applicants will receive
• An automated e-mail indicating the application
  was received you should proceed with full
  proposal.
• Electronic link to access your application.
  Application can be accessed easily using this
  link Save it.

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Letter of Intent Due March 25, 2009 By 500
p.m.
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STEP 2 FULL PROPOSAL Due April 29, 2009 by
500pm
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2. Full ProposalOnline Application Proposal
Narrative Attachments

• The proposal narrative Includes the following
• information
• A. Abstract - Not to exceed 250 words (e.g.s
  can be found on website)
• B. Problem or Need Statement (20 pts)
• C. Project Overview (70 pts)
• Diversity Statement (10 pts)
• E. Proposal attachments Budget Worksheet
  Narrative, Letters of Commitment, Fiscal Agent or
  Sponsor.
• If Submitting by hard copy, will need to complete
  a cover page and submit four copies of it plus
  the Proposal Narrative, but only one copy of most
  recent IRS Letter of Determination, IRS 990
  Audit

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Project Overview

• Includes the following information
• Brief history of organization including current
  programs services.
• Fit with proposed project.
• 2. Target population/communities
• Proposed project activities
• Outcomes evaluation (Logic Model Outcomes
  Measurement Framework-optional)
• Staffing capacity
• Collaboration
• Sustainability
• Rationale for multi-year funding

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Goals of Evaluation
? Purpose is to assess or improve a particular
program. In other words, how will you know
if your program is successful? ? How will you
use the data you collect? If it is only to
report to HCF, it probably isnt the right
data.
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Grantees should consider the following

• ? Be realistic about what you hope to
• accomplish
• ? Outcomes should make sense for a
• particular project
• ? Focus on lessons learned--what worked
• and what didnt

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PROGRAM LOGIC MODELS and OUTCOME MEASUREMENT
FRAMEWORKS (encouraged, but not required)
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A. Budget Worksheet(s) Narrative

• Budget Worksheet - Excel Templates found on our
  website
• 1 Year Grants
• Multi-Year Grants
• Budget Narrative - Word Document created by
  applicant
• Detailed explanation of each line item for 1-year
  and multi-year grants.

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• One-Year Budget Requests
  Funding In-Kind Total
• From HCF Other
  
• 
  
• Net Revenue
• HCF Grant 50,000
  0 0 50,000
• X Foundation 0
  7,000 0 7,000
• Health Department 0
  10,000 2,000 12,000
  
• Total Revenue 50,000
  17,000 2,000 69,000
• Expense
• Salary 40,000
  15,000 0 55,000
• Benefits Taxes 1,000
  0 0
  1,000
• Total Compensat. 41,000
  15,000 0
  56,000
• Equipment 2,000
  1,000 2,000 5,000
• Supplies 0
  0 0
  0
• Other Direct Expense 3,000
  1,000 0
  4,000
• Sub-total 46,000
  17,000 2,000
  65,000
• Indirect Expense (10) 4,000
  0 0
  4,000

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• Multi-Year Grant Requests
  Requests Requests Funding
  In-Kind Total
• Budget Overview From HCF From HCF
  From HCF Other
• 
  ( First Year) (Second
  Year) (Third Year) (
  Multi-Year) (Multi-Year)
• Net revenue
• HCF Grant 50,000 50,000
  50,000 0 0
  150,000
• X Foundation 0
  0 0 20,000
  0 20,000
• Health Department 0
  0 0
  30,000 5,000 35,000
• Total Revenue 50,000
  50,000 50,000 50,000
  5,000 205,000
• Expense
• Salary 40,000
  40,000 40,000 45,000
  0 165,000
• Benefits Taxes 1,000
  1,000 1,000 0
  0 3,000
• Total Compensat. 41,000
  41,000 41,000 45,000
  0 168,000
• Equipment 2,000 2,000
  2,000 2,000
  5,000 13,000
• Supplies 0
  0 0
  0 0
  0
• Other Direct Expense 3,000
  3,000 3,000 3,000
  0 12,000
• Sub-total 46,000
  46,000 46,000 50,000
  5,000 193,000

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Budget Narrative (example)

• Net Revenue
• We are asking for funds from the Foundation
  in the amount of 150,000 over three years.
  Funding from other sources include 20,000 from
  X Foundation and 30,000 from the Health
  Department. In-kind monies/equipment included
  contributions valued at 5,000 from the Health
  Department.
• Expenses
• Salaries for three positions (Program
  Director, Coordinator and a full-time RN) will be
  165,000. Responsibilities will include the
  coordination of all program activities and
  collaboration with school personnel and the
  health department. Benefits and taxes are based
  on 35.
• Equipment
• Equipment necessary for the Fit for Life
  component is itemized on a separate sheet and
  include 1 Bike, 2 body mass monitors, computer.
• Supplies
• Office supplies, 4 balls, 6 jump ropes, 4
  pedometers.
• Indirect Expenses
• Foundation will pay no more that 10 of the
  direct expense sub-total.

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Proposal Attachments

• Supporting Documents

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B. Supporting Documents

• Non-Profit Applicant Organizations
• Certificate of incorporation
• IRS non-profit determination letter
• Most recent IRS 990 Report (copy of nonprofit tax
  return)
• Most recent audit
• Roster of Board of Directors w/ demographic
  composition related to race, ethnicity gender
• Current Board-approved operating budget
• Organization that will carry out fiscal
  management
• Certificate of Incorporation
• IRS non-profit determination letter
• Most recent IRS 990 Report
• Most recent financial audit
• For governmental entities that are the applicant
  or fiscal sponsor.
• Enabling statute/legislation or official
  description of the entitys responsibility or
  purpose
• Most recent financial audit
• List of elected and/or appointed officials who
  oversee the entitys performance (not required of
  fiscal sponsor)

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Proposal Attachments

• Letters of Commitment

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Letters of Commitment

• Each organization that will receive a portion of
  the grant funds must provide a Letter of
  Commitment on the organizations official
  letterhead.
• The letter must state the organizations
  commitment to the project, indicate the specific
  role it will fulfill, and state its share of the
  grant proceeds.
• In-kind resources also require a Letter of
  Commitment (e.g. the valuesalary and benefit
  expenseof staff time contributed to the project,
  the value of office space, equipment or training
  that is donated, or the value of volunteer time
  or other forms of direct or indirect support such
  as the cost of utilities and supplies.

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• HCF Grant Support Services
• Small organizations may apply for assistance as
  follows
• No-Fee Grant Writing Technical Assistance (up to
  8 hours) from members of the TA Cadre.
• No Fee Fiscal Agent Services for Organizations
  without annual financial audits.

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APPLICATION CHECKLIST
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Grant Approval Process

• Staff review of applications
• -Upon Receipt of Full Proposal with All
  Required Supporting
• Documents.
• -Conduct Due Diligence as requested by
  Outside Reviewers
• Outside Reviewers
• -Propose slate of recommendations
• Program Committee review and recommendations
• - July 14, 2009
• Final Board Approval and Grant Award
  Announcements
• - July 23, 2009

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All grant proposals, financial information and
other reports submitted to HCF are subject to
public review and consideration.
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Key Dates

• Letter of Intent Due March 25, 2009
  (by 500 PM)
• Full Proposal Due April 29, 2009
• (by 500 PM )
• Grant Awards Announced July 23, 2009

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CONTACT

• Mary McEniry
• Program Officer
• Health Care Foundation of Greater Kansas City
• 2700 East 18th Street, Suite 220
• Kansas City, MO 64127
• mmceniry_at_healthcare4kc.org
• Ph 816.241.7006
• Fax [phone]
• www.healthcare4kc.org