Module%202.3:%20Personnel%20Implications

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Module 2.3 Personnel Implications
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In this module, well address several key areas.
What are the proposed class specifications? How
do they compare to the old? When will they
become effective?
What are staff rotations? What benefits might
they bring to individuals? To agencies?
When might reclassifications be appropriate? Are
there relevant regulatory concerns?
Your questions!
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Looking at these areas will provide you with

• An update of the recent activities of the
  Personnel Cabinet

• Suggestions as to how your agency can best take
  advantage of the opportunities presented by the
  Administrative Services Project and

• Guidance for agency workforce transition planning
  efforts.

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Class Specifications
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Several new class specifications have been
proposed.
The time is right for new class specifications.

• The implementation of MARS will result in changes
  to the way business is done throughout the
  Commonwealth.

• Current class specifications do not reflect MARS
  processes and terminology.

• Several existing classes have not been revised
  since 1986.

• New procurement classes are expected to be
  effective by April 16, 1999.

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An example of how current specifications will be
replaced by new specifications...
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MATERIAL AND PROCUREMENT SERVICES CAREER PATH
PROGRESSION
CUSTOMER
Sealed Bid Purchasing Officer
Division Director
Procurement Branch Manager
MATERIALS AND PROCUREMENT SERVICES
1 year
2 years
3 years
2 years
4 years
2 years
OTHER KEY AREAS
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Watch for updated information on the Web!

• Watch for the new class specifications to be
  posted to the Personnel Cabinets Web page at
  http//www.state.ky.us/agencies/personnel/pershome
  .htm.
• Class specifications are expected to be available
  on-line by mid April.
• Entries will be linked to related job classes,
  pay rates, and position descriptions.
• These specifications will greatly expand the
  current availability of such information.
• Our objective is to transfer employees into new
  classes as soon as possible so that we can
  abolish the old classes.

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Staff Rotations
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Simplified Administrative Services brings
opportunities for unique work experiences.
Question

• How might agencies participate?

Answer
Maximum ease of staff mobility
Minimum paperwork burden
Rotation Designation
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How would a rotation work?

• Staff must want to pursue a rotation. In most
  instances, the individual involved would propose
  the idea via a letter to his or her supervisor.

Rotations would be temporary and time-limited.
In most instances, they would probably extend for
six to nine months.
Agencies would participate in the rotations as
appropriate for their staff. Rotations are
arranged between personnel administrators and do
not require formal Personnel Cabinet approval.
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What are the benefits?

• Agency Benefits

• Increased expertise available in-house

• Training opportunity

• Strong working relationships with business
  function experts

• Expanded professional network

• Heightened understanding of how to best work with
  central resources

• Enhanced collaboration with central resources

• Greater understanding of central operations and
  support

• Added job knowledge and skills

• A better Customer Resource Center

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Reclassifications
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The reclassification question is bound to arise.
What does reclassification mean?

• Reclassification shall mean the change in the
  classification of an employee when a material and
  permanent change in the duties or
  responsibilities of that employee occurs.

Definitions taken from Section 18A.005, KY Acts
1998 Ch. 154 Section 10.
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Other relevant definitions include
A change of rank of an employee from a position
in one (1) class to a position in another class
having a higher minimum salary or carrying a
greater scope of discretion or responsibility.
A change in the rank of an employee from a
position in one (1) class to a position in
another class having a lower minimum salary range
or less discretion or responsibility.
The correction of the classification of an
existing position by placement of the position
into the classification that is appropriate for
the duties the employee has been and will
continue to perform.
Definitions taken from Section 18A.005, KY Acts
1998 Ch. 154 Section 10.
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If you have concerns, remember

• Contact your agencys Personnel Administrator or
  the Personnel Cabinet!

He or she can provide guidance about relevant

• Regulations

• Documentation

• Agency Protocol

• Moving Forward

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What timeline considerations apply?
March April May June July August

• New Class Specifications
• Expected to become effective 4/16/99

• Class Specifications
• Expected to be on the Web by 7/16/99

• Rotations Available
• Will depend on individual agencies

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Your Questions