Joint Staff IT Business Process and Role of Enterprise Architecture

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Joint Staff IT Business Process and Role of
Enterprise Architecture
COL Timothy E. Eayre Deputy Chief Information
Officer 2 April 2003
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Discussion Agenda

• Joint Staff CIO Organization
• Past
• Present
• Need for Change
• Clinger-Cohen Act of 1996
• Gap Analysis
• Joint Staff IT Business Approach - Codified by
  Joint Staff Instructions to Provide Governance
• IT Strategic Plan
• IT Business Plan
• Enterprise Architecture
• Capital Planning and Investment Control

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Background

• Joint Staff Information Resource Management
  Office
• Viewed as Service Provider Only
• Early 1990s Model
• Persisted through 2000
• Need for Change
• Changing IT environment
• Clinger-Cohen Act/GPRA/GPEA
• Independent Gap Analysis
• DOD Model CIO Study
• Joint Staff Office of the Chief Information
  Officer (2001)
• Chief Technology Officer
• Chief Knowledge Officer
• IT Strategic Partnership

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CIO Key Functions -- What New Organization Sought
To Do

• IT Strategy Formulation and Planning Link
  strategic planning to customer needs and mission
  goals (Source CCA, SEC DEF memo)
• IT Capital Planning and Investment Process
  Provide advice and assistance regarding
  acquisition and management (Source CCA, SEC DEF
  memo, Title 10)
• IT Project Management and Oversight Measure
  performance at key intervals (Source CCA, EO
  13011, SEC DEF memo)
• Governance Establish structures, processes, and
  authorities (Source CCA, EO 13011, SEC DEF
  memo)
• Information Assurance/Security Promote
  enterprise-wide efforts to improve information
  security of IT systems (Source CCA, Title 10)
• Architecture and Standards Develop, maintain,
  and facilitate implementation of IT architecture
  (Source CCA, SEC DEF memo, Title 10, CJCSI
  8010.01)
• Delivery of Essential Daily Services Ensure
  effective and efficient daily IT/IM support for
  the Joint Staff

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IT Support Structure
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(No Transcript)
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Joint Staff IT Business Approach

• Joint Staff IT Strategic Plan
• Joint Staff IT Business Plan
• Directorate Level Business Plan (Business Unit
  Plans)
• Individual Project Business Plans
• Alignment with Enterprise Architecture
• Portfolio Management

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Joint Staff IT Business Approach, cont.
A Family of Plans
Regulations
Independent Project Business Plans
Joint Vision
IT Strategic Plan
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Joint Staff IT Business Approach, cont.

• Joint Staff IT Strategic Plan
• Purpose Provides a high-level view of the
  general future direction of Joint Staff IT and IM
  
• Objective Provides a framework for the Joint
  Staff to use for developing Directorate IT plans
  and performance measures to help evaluate the
  benefits of their IT programs
• Timeframe Establishes objectives and goals that
  are strategic for the long term (5 years)
• Development process Executive level management
  provides inputs through collaboration and
  commitment to specific actions to achieve the
  goals with consensus resulting in the ultimate
  goal

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Joint Staff IT Business Approach, cont.

• Joint Staff IT Business Plan
• Purpose Provides the framework to analyze
  strategic objectives to establish functional
  business needs that drive IT requirements
• Objective Ensures sufficient IT/IM, hardware,
  software, and other IT resources are available to
  support IT program objectives
• Timeframe Establishes objectives and goals that
  are to be achieved within a shorter time frame (3
  5 years) including guidance for developing
  project plans for execution years (CPIC)
• Development process Business plan inputs are
  solicited from all JS Directorates (our Business
  units) and incorporated into an overall JS IT
  Business Plan

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Joint Staff IT Business Approach, cont.

• Joint Staff IT Project Business Plan
• gt 100K One Year Cost (under review)
• gt 200K Life-Cycle Cost
• Multi-year Project
• Selections based on business case
• Special emphasis placed on
• Relationship with other JS projects/tasks
• Architecture change
• Schedule (FY by Qtr)
• Lifecycle funding (By type of funds and Qtr)
• Risk (technical/schedule/cost)
• Return on Investment (ROI) (mission
  effectiveness, time, cost,)

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Summary

• Joint Staff Has a Viable IT Business Process
• Our IT Business Process based on
• Strategic Planning/Business Planning
• A Sound Enterprise Architecture
• A Viable CPIC Process
• Helping the Joint Staff Transform into a More
  Agile, knowledge and decision-superior
  Organization

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• QUESTIONS?

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Joint Staff IT Business Process and Role of
Enterprise Architecture
COL Timothy E. Eayre Deputy Chief Information
Officer 2 April 2003