Electronic Course Authorization SystemECAS

1
Electronic Course Authorization System/ECAS

• Submitting and Approving Course Proposals
• at the
• University of Minnesota

2
How it all fits together
PCAS
APAS
Program Curriculum Approval System/PCAS -
approval of new programs and curriculum
Academic Progress Audit System
Electronic Course Authorization System/ECAS -
approval of new and updated courses
ECAS
Active courses roll into ECS
Schedule 25 Room assignments
PeopleSoft ECS, Course Guide, Etc.
Electronic Course Scheduling/ECS - detail of
when/where/who for classes
One Stop Web Applications
IMS Management Reports

• Class Schedule
• Course Guide
• Registration
• Grad Planner

3
Access, Security and Login

• Read-only access available to all
• Update access defined by your Department/Academic
  Organization
• Link through the U of MN One Stop
• Login with Internet X.500/Password

4
ECAS Options

• Add, Update and Delete Course Proposals
• Update Fully Approved Current Courses
• Deactivate Fully Approved Current Courses
• Add Topics to Fully Approved Current Courses
• View Access to all U of MN Courses

5
Approval Process

• Approval Sequence
• Resetting Approval Levels/Rollback
• Manual Notification
• Topic Course sent through Approval Process each
  semester to add Topics

6
Benefits

• Direct feed into PeopleSoft Catalog
• Historical Course versions retained with
  Effective Date/Term
• Years and Terms most Frequently offered added for
  Grad Planner
• Minimal Scheduling Staff Intervention

7
Manual Intervention and PeopleSoft Approval

• New Enforced Pre-Requisites/ERGs
• New Course Equivalencies
• Period 4 changes/Collegiate Approval
• Topics

8
Resources and Help

• Documentation and Training info at
  http//training.asr.umn.edu/records
• Student Records Help Desk
• [phone] srhelp_at_umn.edu
• Enterprise Help Desk - Passwords [phone]