Overview of NY States Budgeting Systems

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Overview of NY States Budgeting Systems

• Integrator Roundtable
• June 25, 2007

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Overview

• Integrated Budgeting System
• Highlights of Proposal Functionality
• BMS Functionality
• BMS Reporting
• BPS Functionality
• Cash and Appropriation
• Questions or Comments
• BMS (Budgetmaking System)

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Integrated Budgeting System
BMS (Budgetmaking System) Projected cash
receipts disbursements
BPS (Budget Preparation System) Appropriations
IBS
CPPS (Capital Plan Preparation System) Projected
cash disbursements appropriations for capital
projects only
OSCAR (Office of the State Comptroller
Accounting Reports) Actual cash receipts
disbursements
BMS is the only proposal-based system in IBS
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Highlights of Proposal Functionality

• Track and store modifications to budgets made by
  DOB and agencies
• Create multiple versions of the budget for
  what-if-scenarios
• Create proposals that represent incremental
  changes to the budget
• Capture both appropriation and cash based amounts
  for each proposal
• Enter proposals at various levels within the COA
• Revise and track changes made to proposals, lock
  proposals, and close proposals at year-end
• DOB and agencies can activate/deactivate proposal

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BMS Functionality

• Primarily used now to develop and monitor the
  cash basis financial plan
• Captures and reports on changes to
• Cash receipt and disbursement estimates (the
  Financial Plan)
• The size of the States workforce (measured by
  Full Time Equivalent or FTE employees)
• Impacts of the budget on local governments

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BMS Functionality
Start 2007/08 Enacted Budget
Finish 2008/09 Final Enacted Budget (after
vetoes)
2008/09 Enacted Budget (prior to vetoes)
2007/08 July Update (3 mos. actuals 9 mos.
projected)
2008/09 Budget Cycle and Events
2008/09 Executive Budget With Amendments
2007/08 October Update (6 mos. actuals 6 mos.
projected)
2008/09 Executive Budget 2007/08 January
Update (9 mos. actuals 3 mos. projected)
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BMS Functionality

• Each event within a budget cycle has cash receipt
  and disbursement estimates for 6 state fiscal
  years

Example 2007-08 January Update / 2008-09
Executive Budget Event in the 2008-09 Budget
Cycle
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BMS Functionality

• Proposals are categorized so changes can be
  summarized
• Active/Inactive
• Recurring/Non-recurring
• Item types (i.e., reestimates, adds, cuts)
• Categories/Subcategories
• Position (i.e., DOB, Legislature)

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BMS Functionality

• Estimates are entered for each
• Agency
• Fund and subfund
• Financial plan category
• Would like to enter estimates at a lower level of
  detail
• Program
• Project

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BMS Functionality
Example Positions/Scenarios

• Multiple positions can exist in an event within
  the budget cycle
• Only one position is carried forward to the next
  budget cycle as the starting point

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BMS Functionality
Example BMS Proposal Data Entry Information
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BMS Functionality
Example BMS Proposal Data Entry Information
(continued)
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BMS Reporting

• Reports are available to verify that your data
  entry is accurate
• Totals Report (shows proposal detail and total
  estimates)
• Proposal Detail Report (shows proposal detail
  only)

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BMS Functionality
Example BMS Totals Report
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BMS Reporting
Example BMS Proposal Detail Report
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BPS Functionality
Current Year 2007-08 Appropriation
Budget Year 2008-09 Appropriation
Change may be comprised of smaller amounts
(e.g. 75, 50, 25)
Ending point for Current Year becomes starting
point for the Budget Year

• Appropriations are entered for each agency,
  program, fund and subfund, and financial plan
  category
• Changes are entered as a net number support is
  outside BPS

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Cash and Appropriation

• Ability to support cash reporting against
  multiple years of appropriations across state
  fiscal years
• Example follows

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Questions or Comments

• Questions or Comments?