Software Licensing: The Basics

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Software Licensing The Basics

• Original Equipment Manufacturer (OEM)
• Pre-installed software (i.e. Windows OS)
• Individuals and institutions purchasing new
  computers

• Full Packaged Product (FPP)
• Boxed, retail software
• Individual end-users
• Academic Edition available for some MS products

• Academic Volume Licensing
• Discount purchasing for education institutions
• Institution needing 5 licenses

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Academic Licensing Programs

• Three Programs for Higher Education
• Subscription licensing
• Non-perpetual licenses
• Campus Agreement Subscription
• Transactional licensing
• Perpetual licenses
• Academic Open or Academic Select

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Transactional and Annuity-Based Licensing
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Perpetual or Non-Perpetual
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Academic Open and Select Overview

• Perpetual licenses
• Extensive product selection
• Signed agreement
• 36 month term
• Instant access to software
• Financing

• Perpetual licenses
• Extensive product selection
• No signed agreement
• 5 licenses to qualify no reorder minimum
• 24 month term
• Track purchases through eOpen

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Campus Agreement Subscription

• If you want
• A simple, annual purchase process?
• Easy compliance?
• Upgrades to Microsofts latest product releases?
• The ability to license students for use of
  products on personally-owned computers?

• 12-month term (three-year option)
• Desktop products, CALs, and Servers
• Simple budgeting, easy compliance
• Low administration, Great pricing
• Upgrade/downgrade rights
• Cross-language rights
• Student Option

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Program Bonus Work At Home

• Free option
• Faculty and staff members
• For school-related purposes only
• Software Programs
• Applications
• CALs other than SQL Server CAL
• Software distribution
• Order Student CD sets (at least 25)
• Controlled download using Volume Licensing media
• Have users bring in their computers
• Check-out Volume Licensing media that does not
  require a VLK
• Leverage Terminal Server setup

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Campus Agreements X Factor

• Your Campus Computer Labs
• We price the agreement based on your employee FTE
  count
• Information workers only
• Campus computer labs are enrolled under this
  agreement and essentially FREE
• Another bonus One user, multiple computers
  they are covered

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Campus Agreement Features TechNet Plus

• Access to Web-based support with Online
  Concierge, premium content, plus Managed
  Newsgroup Support, and TechNet Plus Subscription
  Media
• Access extensive up-to-date IT information,
  service packs, hot-fixes, and more
• Join managed newsgroups
• Receive monthly access to for tools, utilities,
  drivers, articles
• Beta software releases for evaluation and testing
• Increase efficiency for finding solutions

Servers only
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Campus Agreement Features eLearning

• Training for Faculty/Staff and Students on
  Microsoft software
• Receive self-paced instructional modules that can
  be conveniently accessed at their own PC, even
  offline
• Get faculty/staff up to speed quickly on new
  products and update skills with latest knowledge
• Desktop courses on Office 2000, Office XP,
  Windows 2000, Windows XP, and more
• Server courses on Windows Server, Exchange, SQL,
  ISA, and more
• For list of eLearning courses currently
  available http//www.microsoft.com/licensing/pro
  grams/sa/training/elearning.asp

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Campus Agreement Features eLearning Details

• Web-based interactive training for Information
  Workers and IT Professionals
• Standards compliant courseware
• Supports traditional training and just-in-time
  learning scenarios
• Customized learning path with pre-
  post-assessments
• Prepare for Microsoft Office Specialist (MOS) and
  MCSE / MCSA certification
• Same interface
• Different content source for Desktop Server
  offerings

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Campus Agreement Features eLearning Server
Offering

• The electronic version of best-selling MOC
  Training courses (MS Official Curriculum)
• 18 courses covering 8 server products
• Windows 2000 Server BizTalk Server
• Windows Server 2003 Project Server
• SQL Server SharePoint Portal Server
• Exchange Server Internet Security and
  Acceleration Server
• Equivalent to 167 hours of training
• Server Software Assurance uses multimedia to
  bridge gap left by taking training out of the
  classroom animations, simulations,
  demonstrations.
• Pre-assessment used to focus training need
• Assessments used to reinforce learning and
  evaluate readiness.
• Alternative instructor-led training course
• Average 1500 per course

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Specify Your FTE Count

• Counting Full-time Equivalent (FTE) Employees
• Same numbers reported on IPEDS Form S
• Full-time faculty plus part-time faculty divided
  by three
• Full-time staff plus part-time staff divided by
  two
• Non computer users may be excluded

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Specify Your FTE Count

• Example
• 2000 full-time faculty, 3000 part-time faculty,
  1000 full-time staff and 1000 part-time staff
• 2000 3000/3 1000 1000/2 4500 FTE

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Comprehensive Menu of Microsoft Products

• Select from these application, system, and CAL
  products
• Microsoft Office Professional (including Office
  for Mac Standard)
• Microsoft Windows Professional OS Upgrades
• Microsoft Office OneNote
• Microsoft Office Visio Professional Edition
• Microsoft Office FrontPage
• Microsoft Visual Studio .NET Professional
  Academic
• Microsoft Office Project Professional
• Microsoft Office Publisher
• Microsoft Encarta Reference Library (or Online
  Deluxe)
• Microsoft Encarta Online Deluxe (Encarta
  Reference Library Subscription)
• Microsoft MapPoint
• Microsoft Virtual Server
• Microsoft Core Client Access License (CAL)
• Microsoft Exchange Server CAL
• Microsoft SharePoint Portal Server CAL
• Microsoft Systems Management Server Configuration
  Management License (CML)
• Microsoft Windows Server CAL

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Comprehensive Menu of Microsoft Products

• Select from these server products
• Servers are priced and licensed on an individual
  basis

• Microsoft ISA Server Standard or Enterprise
  Edition Processor License
• Microsoft Identity Integration Server Enterprise
  Edition Processor License
• Microsoft BizTalk Server Standard or Enterprise
  Edition Processor License
• Microsoft Content Management Server Standard or
  Enterprise Edition Processor License
• Microsoft Operations Manager (MOM) Enterprise
  Edition Microsoft
• MOM Enterprise Edition with SQL Technology
• Virtual Server Standard or Enterprise Edition
• Microsoft Office Live Communications Server
  Standard or Enterprise Edition
• Live Communications Server External Connector
• Microsoft Project Server
• Microsoft Class Server

• Microsoft Exchange Server Standard or Enterprise
  Edition
• Exchange Server External Connector
• Microsoft SharePoint Portal Server
• SharePoint Portal Server External Connector
• Microsoft SQL Server Enterprise Edition
• SQL Server Enterprise Edition Processor License
• Microsoft SQL Server Standard Edition
• SQL Server Standard Edition Processor License
• Microsoft Systems Management Server
• SMS Server with SQL Technology
• Microsoft Windows Server Standard or Enterprise
  Edition
• Windows Server External Connector
• Windows Terminal Server External Connector
• Microsoft Host Integration Server Processor
  License

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Three-Year Subscription Option

• License at least same number of FTE as Year 1
• Pricing from MS to Distributor set at Year 1
• Submit Subscription Follow-up Enrollment for Year
  2 and Year 3
• Include additional FTE as applicable
• Can add products at then-current price

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Student Option How Does it Work?

• Calculate Student FTE
• 100 of students in participating institution or
  department(s)
• Choose student products
• Choose from any of the application, system, and
  CAL products
• Does not have to match faculty/staff products
• Minimum order requirement
• Minimum is 300 units
• May not combine student and faculty/staff to meet
  minimum requirements

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Resources for More Information

• Campus Agreement Web Site http//www.microsoft.com
  /education/CampusAgreement.aspx
• Locate an Authorized Education Reseller
  http//www.microsoft.com/education/AERFIND.aspx
• Estimated Price Calculator
• http//www.microsoft.com/education/CACalculator.a
  spx
• EDUCAUSE Licensing Listserv
• See what your peers have to say