Microsoft Office System 2003

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Microsoft Office System 2003

• David Wallis
• Senior Systems Consultant
• Raven Computers Ltd

2
Agenda

• What is Office System 2003
• New Features for existing products
• For Developers
• For the user
• Deployment and Maintenance for the Administrator
• New Members of the Office Family
• Information Rights Management (IRM)

Office 2003 is a product still in
development. This information is based on the
Beta2 release and is subject to change
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How most users see Office
Type stuff
Do Expenses and number crunchy things
Read email
Look stuff up
Do a Presentation
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Extend skills to other tasks
Type stuff
Do Expenses and number crunchy things
Read email
Look stuff up
Do a Presentation
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Extend skills to other tasks
Microsoft Office System 2003
As a Team
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Office as a Development Platform

• More than Personal Productivity
• Automate Business Processes
• Streamline Operations
• Save Time
• Increase Productivity
• Reduce Margin for Error
• Gain Business Advantage

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SmartDocs

• Coding Behind the Document
• Auto-populate with information from other data
  sources
• Rearrange Document to match data
• Enforce rules to ensure data accuracy
• Self-Deploying and Self-Maintaining
• Based on VB/Visual Studio/XML

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XML Support

• eXtensible Markup Language
• Self-describing data files
• Common standard for exchanging information
• Integrate Office data into other systems and
  other data into Office
• Allows connection to other systems including Web
  Services
• FrontPage 2003 can build advanced XML based
  Dynamic web sites
• New to Word 2003
• Allows text of document to be separated from
  formatting for easy searching by other systems

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Smart Tags

• Extended from Office XP
• Now found across the whole Office family
• Allow shortcuts to actions which could be taken
  in other Office apps
• e.g. Persons name in document could include a
  smart tag to add them to contacts, or retrieve
  their address without having to copy and paste
• Some included, others can be written or purchased

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Features for Users

• Numerous evolutionary improvements based on
  customer feedback
• e.g. Reading Mode in Word
• Improved Stability and Security
• Trustworthy Computing
• Improved Help Continuously updated on the web
• Built in integration with Sharepoint technologies

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Research Pane

• Right click option to look things up
• Integrated Dictionary with definitions
• Synonyms presented on the context menu
• Bi-Lingual dictionaries
• Automatically translate a word to French or
  Spanish
• Integration to web based translation services
• Automatically search across multiple services
  such as Encarta encyclopaedia, enhanced
  dictionaries, MapPoint services etc
• Extensible with other information services as
  they become available

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Digital Ink Support

• For Tablet PCs
• All Office Apps now support Pen Computing
• Annotate any document freehand in your
  handwriting
• Read annotations on a non-tablet PC.

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For the Administrator.

• All file formats are backward compatible
• Except advanced XML/Smartdocs features
• New Policy templates to manage settings centrally
• Install from (compressed) image of CD
• Installation files are copied locally by default
• Patches can be deployed as patches without users
  needing access to the source files
• Deployment and Maintenance wizards
• Add, remove and configure features centrally
• Full integration with SMS

Advanced deployment features are not available
with retail versions
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Microsoft InfoPath 2003

• Electronic Forms and Workflow application
• Create forms for easy data gathering
• Create Workflow paths to streamline business
  processes
• e.g. Purchase orders or expenses
• Data from multiple forms can be combined and
  presented to the next person in the chain in a
  more suitable way
• Automatically populate other fields from data
  entered
• Rules based checking of data to reduce human
  error
• Layout automatically adjusts to fit data
• Included with Office Professional 2003 on Volume
  License plans (MOLP/Select) or available
  separately

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Microsoft OneNote 2003

• Electronic jotter book
• Type, write, drag or drop objects anywhere on the
  page
• Blends disparate data in an easy to find,
  searchable fashion
• Create tabs and pages to easily find notes
• Supports Pen computing and Handwriting
  recognition
• Probably available as a separate product

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Outlook 2003

• Not new but greatly improved!
• New Reading Pane and Newspaper style layout
• Cached Exchange mode allows you to carry on
  working when server is down
• Automatically switches on and off-line as needed
• Network traffic reduced by around 40
• New grouping of mails by thread, sender or date
  makes finding things much easier
• Side by Side Calendars
• Improved Junkmail filter examines content,
  addressing info, time sent etc to identify SPAM.
• Automatic blocking of Web Beacons
• Also available with Exchange 2003 CALs

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Information Rights Management

• Protect your documents
• What happens to your document after you send it?
• Control who can read, copy, print, forward etc
• Timed expiration of documents
• Prevent leaking of confidential information
• Documents and emails are encrypted
• Requires Windows Server 2003 IRM service or a
  free service is currently provided by Microsoft
  using .Net Passports.
• Client available for non-Office2003 users as free
  download

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Conclusions

• Microsoft Office System 2003 provides a truly
  integrated platform for productivity and
  collaboration
• Advanced features like SmartDocs, XML support and
  Sharepoint Integration can provide competitive
  advantages
• Think beyond Personal Productivity
• Integration with Web-based services is the future
• Office 2003 can save on admin and deployment
  costs
• OneNote and InfoPath New apps, familiar
  interface
• Information Rights Management can protect your
  data on its onward journey
• Outlook 2003 rocks!

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Any Questions?

• David Wallis
• davidw_at_raven-computers.co.uk