Depository De-duplication

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Depository De-duplication
Background and approach..
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Infotrak (standalone system at the Depository) ?
time to go

• 1. Move data onto the local INNOPACS.
• 2. Data migration project (2003-2006).
• 3. Problem clean up.
• 4. New Depository barcode loaded into local
  INNOPAC.

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First meeting of DEPCM working group December
2004
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Goals, Background and Assumptions of the Journal
De-Duping Project

• 1. 60 or more of titles in depo have dups in
  depo.
• 2. UA and CSU laws both exempt (ABA).
• 3. Lead the statewide repurposing of all 5
  depositories.

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Goals, Background and Assumptions of the Journal
De-Duping Project

• 4. Speak Now" to bring titles back to
  campus (Summer 2006).
• 5. Represent de-duplicated combined holdings
  at the Depository on a single local INNOPAC
  record.
• 6. NE Ohio Memorandum of Understanding.

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Basics of the de-duping process

• 1. Determine "Library of Record  for each title
  based on which site has the most and best
  holdings.
• 2. All copies reviewed for condition.
• 3. Duplicate copies removed and recycled.

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Basics of the de-duping process

• 4. Represent the complete run of depository
  holdings for this title on a single record in the
  local INNOPAC of the Library of Record.
• 5. LIB HAS and item records edited/created on
  the Library of Record system and contributed to
  central catalog.
• So, only Library of Record depository holdings
  display in central catalog.

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Basics of the de-duping process

• 7. Adjust holdings and item records on local
  systems of all contributors.
• 8. On non-Library of Record INNOPACS, use 856 to
  direct users to full holdings statement of the
  Library of Record on the Central Catalog.

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After de-duping

• 1. PCIRC de-duped depo journals that have been
  processed under the new journal program
  guidelines will circulate via Ohiolink.
• 1 week circ with no renewals (same as media loan
  rule).
• I-Type 212 (Circulating Periodicals).
• PCIRC details not all in place at Central Catalog
  as of this writing.

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After de-duping

• 2. These same journals are available for local
  requesting in the Library of Record INNOPAC.
• Note--unprocessed depo journals may currently
  circ under different rules - be sure to review
  your local situation.

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Here's how it looks in the catalogs