Utah Youth In Custody MIS System Overview

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Utah Youth In Custody MIS System Overview
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File Menu

• YIC Start Page This is the first page the user
  sees. On this page will appear important notices
  of interest to the users of the system. Each
  individual user will also see the names of those
  students for whom they are responsible who are
  lacking an SSN or State Juvenile Justice Number
• Change Password Each user must periodically
  change their password. They will start receiving
  nag screens 7 days prior to the expiration date.
  They may elect to change their password at any
  time or will be forced to the appropriate screen
  when it expires.
• Print Page Self explanatory.
• Exit Self explanatory.
• Active User List Each user may see at any time
  all the users currently logged into the system

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File Menu
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Student Maintenance (1)

• Enroll Used to enroll a student into the
  system. A student may be enrolled in only one
  school district and one school at a time.
• Release Used to release a student when they are
  released to return to main stream, transferred to
  another location, etc.
• Add - Add a student who has not been previously
  enrolled in the system.
• Search Used to determine if the student has
  been previously enrolled in the system before
  adding.
• Merge Used to merge the records of a student
  who have been added to the system more than once.
• Delete Used to delete the records of a student
  who was entered into the system be error.

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Student Maintenance (1)
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Student Maintenance(2)

• Enrollment Maintenance Used to maintain the
  enrollment records of a student. A user can only
  modify or delete the enrollment records of a
  student in their district.
• Enrollment Attendance Used to enter daily
  attendance for a student.
• Course Hours Maintenance (M) Used to enter
  hours of attendance in a subject when a credit
  has not been earned but some classroom time in
  that subject has been clocked.
• Course Hours Maintenance (MM) Another version
  of C above.
• Enter Credits (M) Enter credits for a student.
• Enter Credits (MM) Another version of E above.

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Student Maintenance (2)
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Student Maintenance(3)

• Assign Student Credits Not Used
• Transfer Credits and Hours Used to flag student
  hours and credits as having been used by a
  district in their transcript for this student.
• Demographics Used to maintain student
  demographic data such as birth date, address,
  etc.
• Course History Used to monitor all the courses
  in which a student has participated while in a
  Youth In Custody school.
• Testing Maintenance (WRAT) Used to maintain the
  test history of a student. WRAT is current
  standard for measuring progress a student.
• Health Maintenance Used to maintain health
  demographics such as shot record, vision tests,
  hearing tests, etc. for a student.
• Testing Maintenance (Non WRAT) Used by some
  districts to track student progress using tests
  other than WRAT.

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Student Maintenance (3)
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Misc. Maintenance

• District Calendar Used to maintain the basic
  calendar for each school year. Can be used by
  each school a template for their calendar.
• School Calendar Calendar used to control
  membership and attendance for each student
  enrolled in that school.
• Verifies School Calendar Provides a summary of
  the number of scheduled school days in each month
  for a school for a school year.
• School Used to maintain the basic demographics
  such as address, phone, fax, etc. for each
  school.
• User - Used to maintain the basic demographics
  such as phone, assignment, etc. for each user.
• Teach Used to maintain subject currency for
  each teacher in the district.
• Advance Student Grade Can be used to advance
  the current grade level of each student enrolled
  in a school.

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Misc. Maintenance
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Reports (1)

• Various canned reports that the users have
  requested at one time or another.

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Reports (2)

• Various canned reports that the users have
  requested at one time or another.
• Internal Messages YIC exclusive internal
  messaging system.

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Reports (2)
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Reports (3)

• Various canned reports that the users have
  requested at one time or another.