Cargo

1
SIS Simplified Interline Settlement

• Cargo Miscellaneous Billing
• RA42 Breakout Session

2
Overview of this Presentation

• Introduction Scope of Presentation
• Cargo Billing
• Audit Trail Rejection History
• Miscellaneous Billing
• File Formats
• Questions Answers

Orange text denotes non-core functionality.
3
E-Cargo WG Members

• Raj Bhavnani, EK (chair)
• Myrna Adams, AC
• Barbara Foote, BA
• Luigi Vitulano, CX
• Martina Kusch, LH
• Nick Coote, IATA
• Gianna Monsch, IATA

4
WG Meetings

• February UK (2 days) (E-Cargo only)
• March US (2 days) (E-Invoicing only)
• April US (2 days)
• May Europe (2 days)
• June Canada (2 days)
• 4 further conference calls and homework due each
  meeting
• E-Invoicing WG will meet 3 more times

5
Interline Settlement - Now
Paper invoices, with coupon listing, coupons,
rejects, supporting documents (monthly)
Recap sheets - weekly
Settlement sheets (weekly)
Billed Airline
ACH
Billing Airline
F12 (weekly) F1 net amounts of inv F2 -
summary
F3 (weekly)
ICH
ATPCO
Cargo IDEC File (monthly)
Cargo IDEC File (monthly)
Pax IDEC File (monthly)
Pax IDEC File (monthly)
(incl FF pre IDEC Validation)
prorate engine
prorate engine
ARC-Compass (NFP storage)
Previously released sales record
GDSs BSPs
AIA FF
FF receives NFP value All May receive sales
records
6
Cargo Billing
7
Cargo Billing with IS

• Original Billings
• Rejection Memo Charge Memo (same record but
  different fields used)
• Correspondence
• Can also be sent outside of Integrated Settlement
  (e.g. via email)

8
Cargo Billing Original Billings
Integrated Settlement
IS-WEB
IS-WEB
Billed Airline
Billing Airline
Digital Signature Company
IS-XML
IS-XML
Enabling Processes
Enabling Processes
Billing Invoicing Processes
IS-IDEC
IS-IDEC
Prorate Engine
Other (TBD)
Billing File / Data (similar to today)
Billing File / Data (similar to today)
Core / non-core file formats have not yet been
fully defined
9
Cargo Billing RMs, CMs, Correspondence
Email or Other (correspondence only)
Integrated Settlement
IS-WEB
IS-WEB
Billed Airline
Billing Airline
Digital Signature Company
IS-XML
IS-XML
Enabling Processes
Enabling Processes
Billing Invoicing Processes
IS-IDEC
IS-IDEC
Prorate Engine
Other
Billing File / Data (similar to today)
Billing File / Data (similar to today)
Email / other for correspondence is a unilateral
choice made by the billing airline
10
Correspondence With IS

• Correspondence can include an authority to bill
  flag which identifies when the authority to bill
  has been issued
• Not tied to settlement periods like transactions
  in Integrated Settlement real-time and similar
  to e-mail but via IS-WEB interface
• Validation ensures no cross-over
  correspondence can only be in reply to another
  correspondence (or 3rd-stage RM) and cannot be
  out-of-order

11
Audit Trail(Cargo Only)
12
Audit Trail Rejection History (Cargo)

• With operational data being stored
• Future records (e.g. rejections) dont need
  supporting documents re-attached
• IS-WEB can be used to search and take action on
  previous billings
• Search browse through all records for which
  your carrier billed or was billed
• View audit trail of linked correspondences,
  rejections, and original billings
• Find outgoing correspondences that havent been
  responded to
• Go directly to appropriate action

13
Audit Trail Analysis Reporting (Cargo)

• Search by defined record fields
• Drill down through defined record fields and
  structure
• Viewing and downloading of analysis (reporting)
  available
• Actions (where applicable)
• View the rejection history
• Create a rejection memo
• Create correspondence

14
Cargo IATA e-freight

• Currently all cargo attachments are electronic
  presentation (scanned images or other visual
  representations)
• When IATA e-freight is fully implemented
• Most records will be e-electronic (a
  structured, machine-readable format) and the
  format will be required by IS
• Both the billed and billing carriers will have
  digital copies of some records, which will no
  longer need to be attached in IS
• Before e-freight is fully implemented, carriers
  may bilaterally choose to send the e-electronic
  records or to not send any records

15
Miscellaneous Billing
16
E-Invoicing WG Members

• Michael Uebber, LH (chair)
• Malcolm Baddeley, BA
• Carol Davis, DL
• Raj Bhavnani, EK
• Connie Dahl, NW
• Darrell Haskin, NW
• Adina Minculescu Bilbie, RO
• Nick Coote, IATA
• Gianna Monsch, IATA

17
Miscellaneous Billing
Integrated Settlement
IS-WEB
IS-WEB
Billed Airline
Billing Airline
Digital Signature Company
IS-XML
IS-XML
Enabling Processes
Enabling Processes
Billing Invoicing Processes
IS-IDEC
IS-IDEC
Prorate Engine
Other
Billing File / Data
Billing File / Data
18
Charge Categories Charge Codes

• Miscellaneous submissions to be based on the IATA
  Aviation Invoice Standard, which includes Charge
  Categories and Codes
• Charge Categories and Charge Codes uniquely
  categorise the Miscellaneous billings and allow
  them to be sent to the correct person/department
  and posted automatically to the correct account

19
Charge Categories Charge Codes

• Examples from Ground Handling

20
Miscellaneous Supporting Documents

• As with Pax and Cargo, Miscellaneous has two
  types of supporting documents
• Electronic Presentation - Supporting document
  that is digital but not in a defined and
  structured format. The document might be a PDF
  file or an image that a computer can read but not
  extract data from.
• E-Electronic Document Supporting document that
  is in a defined and structured format which can
  be parsed by a computer. Example formats are
  IDEC, XML, or CSV.

21
E-Invoicing WG Through November

• Will finalise the definition of Charge Categories
  and Charge Codes and the associated record
  structures
• Will decide which supporting documents should be
  e-electronic and will define those formats.
• The decision to require e-electronic supporting
  documents will be based on volume and the ease of
  conversion into the e-electronic format.(Some
  supporting documents can never be
  e-electronic.)
• Will define a mechanism for Central Control
• A carrier will be able to see a report of all
  outgoing billings for all input types a given
  period.

22
Cargo Miscellaneous File Formats

• Cargo formats subject to change based on costs
  and carrier demand
• See IS Interfaces Validation presentation for
  more information

23
Thank you.

• Email
• sis_at_iata.org
• SIS Website
• ?www.iata.org/whatwedo/finance/clearing/sis/index.
  htm