Principle:

1
Framework Programme 7 EventNext stepsWhat can
you do to prepare? 23rd February
2006University of Birmingham
ukro_at_bbsrc.ac.uk http//www.ukro.ac.uk
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Outline of the Day

• 10.00 Coffee and Registration
• 10.30 Introduction
• 10.45 Policy Making/Decision Making Process
  and Timetable
• 11.15 Structure of the Specific Programmes
  and New Features
• 13.00 Lunch
• 14.00 Rules of Participation and Simplification
• 15.15 Next steps/ what you can do to prepare
• 16.00 Close

FP7 Event - Outline
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Next steps

• Understanding the Process
• Contributing to developments
• European strategy
• UKRO Services
• Networking

FP7 Presentation Outline
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Next StepsWhat can you do to prepare?Understan
ding the Process
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Documents available

• Commission FP7 Proposal
• Commission FP7 Specific Programmes Proposals
• Commission FP7 Rules of Participation Proposal
• Suggested Parliament Revisions
• Working Document on simplification
• UKRO Presentation Slides
• Outcome of UKRO focus groups

FP7 Processc
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Documents expected?

• Evaluation Guidelines
• Legal and Financial Viability?
• Negotiation Guidelines?
• Model Grant Agreements
• Financial Guidelines
• Draft Work Programmes
• Further Policy Documents
• Model Consortium Agreement?

FP7 Process
7
Further

• Identify official consultations
• Identify conferences and workshops
• For research officers
• For researchers
• Identify reliable formal and informal
  contacts/sources of information
• Contact with MEPs
• Contacts with Commission

FP7 Process
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Next StepsWhat can you do to prepare?European
Strategy
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Getting the most out of the Framework Programme

• Is FP7 for everyone?
• Need to have and explain a clear understanding
  from the start
• Information dissemination
• Targets
• Needs
• Types
• Frequency

FP7 and EU Strategy
10
Information

• Support to this information
• Strategy of admin sections, dept. heads, dept.
  admin, senior management
• Further information via internal websites
• Reporting on FP experience
• Best use of your time?

FP7 and EU Strategy
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Identify all internal stakeholders

• ELO (information, pre and post-award functions)
• Researchers
• Departmental/Faculty Administrators
• Heads of Department
• Personnel
• Registry
• Finance
• Auditor
• Tech Transfer group

FP7 and EU Strategy
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Ideal situation when FP7 launched?

• Researchers well briefed on
• Relevant scientific areas
• Cross-cutting issues and programmes (training,
  public awareness, policy input, intersectoral
  work)
• Financial issues
• Management issues
• Contractual, including IPR issues
• Reporting procedures
• Internal procedures, institutional policy,
  control and support mechanisms
• National Contact Points
• Commission contacts

FP7 and EU Strategy
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Ideal situation when FP7 launched?

• Research support well briefed on
• Cross-cutting issues where relevant to project
• Financial issues
• Management issues, including role of
  co-ordinator/participant
• Contractual, including IPR issues
• Reporting Issues
• Internal procedures, institutional policy,
  control and support mechanisms
• Commission contacts
• Where to find guidance and answers quickly

FP7 and EU Strategy
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Issues to be resolved in advance!

• Internal authorisation procedures and contacts
• Proposal authorisation
• Science content and staffing
• Budget calculation and reporting
• Contract guidance, including IPR
• Audit certificates
• Approach to co-ordinating projects
• Tuition fees approach (Employees/ Non-employees)
• Time sheets
• Costing mechanism (researchers AND admin)
• Information dissemination
• Successful/unsuccessful proposals
• Use of consultants

FP7 and EU Strategy
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Possible mechanisms

• An FP7 strategy document
• Targeted briefings/notes/website for stakeholders
• Advisory group of ELO, experienced FP
  participants, evaluators, dept. administrators
• Database of FP submissions
• Encourage registration as evaluators
• System to encourage interdisciplinary approaches
• An approach specifically for ERC, Marie Curie and
  Infrastructures
• Use of UKRO services
• Brussels presence

FP7 and EU Strategy
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Key issues

• Identify potential applications
• Identify potential co-ordinators
• Support for application preparations
• Clarity and profile of European Research Support
  Roles

FP7 and EU Strategy
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Next StepsWhat can you do to prepare?Networkin
g
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Networking

• ELO Networking
• Others in Region informally or by e.g. MELOS,
  SEELOS
• Other similar institutions to yours
• Those who use Full Cost in FP6?
• Networking of administrative functions?
• Personnel
• Finance
• Auditors

FP7 Networking
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Networking

• Researchers
• FP6 projects database
• FP7 consultations and workshops
• Successful FP participants
• Co-ordinators
• Register as evaluators
• Make interdiscplinary contacts
• Make intersectoral contacts
• Use of current FP6 projects
• Consider consortia early on

FP7 Networking
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Next StepsWhat can you do to prepare?UKRO
Services
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Role of UKRO

• UKRO Information Services
• Some statistics?
• Making best use of services
• UKRO Training Events
• UKRO Annual Conference Newcastle
• Any ideas of main programme?
• UKRO web site
• UKRO Visits
• Phone and E-mail queries to UKRO
• Your feedback and suggestions
• To European Advisor
• To User Representatives

FP7 and UKRO
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UKRO Training Events

• Project Management in FP6
• Marie Curie Project Management
• Developing your European Strategy
• FP7 Focus
• Proposal Writing for FP7?
• Also Annual Conference

FP7 and UKRO
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Getting the most out of UKRO

• Make most of UKRO visit
• Jointly planned presentations
• Target audience researchers, admin staff,
  senior mgt.?
• Time to discuss structure, strategy and main
  issues
• Time to discuss UKRO services
• Expand/refine use of UKRO Information Services
• We need your feedback, suggestions and knowledge!

FP7 and UKRO
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Further Information

• UKRO FP7 Pageshttp//www.ukro.ac.uk/subs/FP7/FP7_
  index.htm
• CORDIS FP7 Pageshttp//cordis.europa.eu.int/fp7/h
  ome.html
• ERC Website to be launched!
• Your Voice in Europe Consultations web
  pagehttp//europa.eu.int/yourvoice/consultations/
  index_en.htm

FP7 Structure - Information