Kicking Off Your Cub Scout Fall RoundUp Campaign

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Kicking Off Your Cub Scout Fall Round-Up
Campaign
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Develop Your Campaign Plan

• 2009 Cub Scout Fall Round-Up

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Roll-Out Training

•    Strategic Planning with Key-3 Membership
  Team- March
• District Committee briefed on Campaign
• Commissioner Staff briefed on Campaign
• Additional District Round-Up Team members are
  recruited
• Campaign Roll-Out at Council Program Launch-
  June
• Pack Leadership Inventory conducted by all packs
• Commitment by all packs to participate

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Roll-Out Training

• Campaign kick-off at August Ice Cream Social
• Recruit pack Join Scout Night event
  coordinators
• Words to Live by packets and materials
  distributed
• Training conducted for pack leaders and pack
  Join Scout Night event coordinators

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Spring/Summer Action Items

• Staff Action Items
• Professional staff visits with every principal to
  secure school commitment/ school facilities usage
  forms completed
• Join Scout Night dates and information
  confirmed
• Recruitment fliers, church/synagogue bulletin
  inserts, posters needed- numbers confirmed
  ordered
• PTA/PTO, Home Schooling summer visits conducted

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Spring/Summer Action Items

• District Action Items
• Chartered Partner-based recruitment efforts
  confirmed
• Including religious-education boy-talks,
  church-bulletin inserts, and posters
• Join Scout Night tracking chart unveiled at
  August Roundtable/ Ice Cream Social
• Home-Schooling Associations contacted and
  recruitment strategy coordinated
• Each pack provides Fast Start Training for new
  leaders
• Each pack provides New Den Leader Kit to new
  leaders

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Spring/Summer Action Items

• Marketing Action Items
• Cultivate contacts with local media for placement
  of PSAs,
• news releases, features, announcements
• Superintendents letter and sample principal memo
  sent out
• My Best Friend Is A Scout campaign component
  promoted
• News releases, radio spots and PSAs completed
• Weekly Monmouth Council e-news
• Joincubscouting.org and Wordstoliveby.org
  promoted on all materials and all resources,
  materials and Cub Scout games featured on Council
  website

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Join Scout Nights and Events Completed

• Action Items
• All fliers are delivered and boy-talks are done
• Chartered partner- based recruitment is completed
• All youth and adult registration turned in at
  Join Scout Night with Report Envelope and to
  the Service Center
• Follow-up is conducted with families who attended
  but did
• not sign-up
• Thank you notes mailed to principals, school
  secretaries, etc.

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Join Scout Nights and Events Completed

• Training
• New leaders and parents receive Fast Start
  Training
• New leaders and parents are registered for New
  Leader Essentials Training at Join Scout Night
  
• Den Leaders conduct new parent/boy orientations

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Follow-Up

• Packs/Districts conduct outdoor event for new
  families within 30 days- Haunted ScoutFest at
  Quail Hill Scout Reservation
• Membership inventories are conducted
• Districts complete new-unit organization
• Community-wide sign-up events scheduled
• News releases sent with Round-up results and
  promotion
• Victory Celebration held in November

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Join Scout Night Training for Cub Scout Pack
Leadership
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Preparing for a Successful Join Scout Night

• Conduct leadership inventory to assess needs for
  next program year.
• Have all current leadership in attendance to
• Greet people as they arrive making them feel
  welcome
• Set up pack displays
• Game/activity for youth during breakouts
• Show new parents that if they get involved, they
  are not alone.

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Preparing for a Successful Join Scout Night

• Pack displays for Join Scout Night
• Pinewood Derby track
• Picture boards from camp
• Craft projects from 2008-2009 program year
• Use Cub Scout Program Helps (In Scout Shop)
• Race to Cub Scouting Banners
• Copies of pack calendar
• List of unit leader contact information

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Promotion of Join Scout Night

• Flyers
• Posters
• Yard Signs
• Boy Fact surveys follow up calls
• My Best Friend is a Scout
• Hand out flyers at school open houses

• Church bulletins
• Boy Talks in Schools
• Boy Talks in Sunday Schools
• Mom-to-Mom Recruiting
• Press Releases
• Other?

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Join Scout Night Personnel

• Duties and Responsibilities

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Join Scout Night Coordinator

• Attend Join Scout Night training.
• Conduct Leadership inventory with Cubmaster to
  verify returning leadership and assess
  recruitment needs.
• Coordinate with unit leadership, unit
  commissioner, den organizer, and tiger organizer
  to assure Join Scout Night is fully staffed.

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Join Scout Night Coordinator

• Serve as coordinator for your schools and ensure
  that they have a successful Join Scout night.
• Preside at the Join Scout night for assigned
  schools.
• Collect applications and registration fees at
  Join Scout night.
• Complete Join Scout night report envelope and
  turn in to your district executive or the
  District Membership Team.

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Join Scout Night Coordinator

• Coach unit leader on their role and
  responsibility at the Join Scout night.
• Work with unit leaders to develop and implement a
  promotion plan for Join Scout night for every
  school.

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Join Scout Night Commissioner

• Attend Join Scout night training.
• Attend Join Scout nights for assigned units.
• Have parents complete attendance roster upon
  arrival at Join Scout night.
• Assist in the organization of new dens.
• Assist with set up and clean up of Join Scout
  night, and help the coordinator with the
  collection of applications and fees.
• Assist with den leader orientation follow up
  meeting 1 week after Join Scout night.

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Den Organizer

• Attend Join Scout night training.
• Attend Join Scout night assigned schools.
• Be responsible for recruiting parents as leaders
  into the Scouting program either as Den Leaders,
  Assistant Den Leaders, or committee members using
  the motivational items in the Join Scout night
  script.

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Pack Leadership

• Attend Join Scout night training.
• Coordinate the selection of the Join Scout night
  date with your pack, district membership chair,
  and school.
• Identify existing leadership and leadership needs
  in your pack.
• Communicate this information to the
• Join Scout night coordinator.

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Pack Leadership

• Identify returning pack leadership and den
  assignments. Communicate this information to the
  Join Scout night coordinator.
• Recruit enough pack leaders to help with the Join
  Scout night as needed set up, decorations, den
  tables, displays, refreshments, etc.

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Pack Leadership

• Provide interesting displays of activities your
  pack has done in the past for the Join Scout
  night pre-opening.
• Encourage all pack members to wear their uniforms
  to school the day of the Join Scout night.
• Follow up with all new leaders and boys to make
  them feel welcome and a part of your pack.

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Pack Leadership

• Arrange for Fast Start training the week
  following the Join Scout night for all new
  leaders, and invite them to attend an upcoming
  basic training.
• Introduce web-based Fast Start Leadership
  Training and Youth Protection.

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Conducting Leadership Inventories

• Join Scout nights are to recruit LEADERSHIP! The
  membership is recruited at the BOY TALK
• Dont ignore committee positions.

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Reporting

• Cubmaster must sign all youth applications.
• Pack treasurer writes 1 check to cover all new
  members that have paid.
• Adult applications are signed by CR and CC
• All applications and is turned in to earn
  incentives!

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My Best Friend is a Scout

• Brainstorming for new members to recruit
• Sell sizzle of Scouting
• Postcards and business card reminders
• Promote Join Scout night
• Fill dens after Join Scout night