Project Management

1
WorkSmart
Project Management Master Class
2
Short Term / Long Term
Long Term Cycle
Long Term Vision Short Term Goals
Performance
Gap Analysis
Short Term Cycle
3
Position Check Change Radar
Change Radar
2
Budget cut-backs
3
4
Changes to Scope
5
6
4
Project Life Cycle
WHAT
Project Planning Phase
HOW
Planning Phase
Project Definition Phase
PROJECT LIFE CYCLE FLOW (From The Complete
Idiots Guide to Project Management, S. K.
Baker G. Campbell)
5
Project Dimensions
Improving Business Performance
Positive Stakeholder satisfaction
Negative Stakeholder satisfaction
Reducing Business Performance
6
The core considerations
Project Outline
Opportunity Framing
Contract Strategy
Risk Management
Project Execution
People Management
Quality Management
Cost Management
Planning Scheduling
Value Assurance
Lessons Learnt
7
What is a Roadmap?
8
Progress during Assess phase
9
Facilitated workshops to be conducted
10
Assurance reviews to be conducted
11
Training sessions to be conducted
12
Lessons Learned sessions
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Lessons learned HOT SPOTS
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Current portfolio status report
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Projects progressing to the next phase
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Action Plans
Stretch goals

• Task A
• Task B
• Task C

1. 2.
Success Indicator 1
THEME OR AREA

• Task A
• Task B
• Task C

1. 2.
Success Indicator 2
1. 2.

• Task A
• Task B
• Task C

Success Indicator 3
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Stakeholder Identification
18
Strategy Exercise
Identify the stakeholders for the organisation
determine their interest - relationship with the
organisation and describe, in your view, their
expectations in terms of business outcomes
19
Project Management Critical Path
20
Tracking on 4 distinct levels
Project Overview
Phases
Details
Budget
Goals
Quality
Phase Planning
Key Tasks
Key Milestones
Risks Responsibilities
Project Daily Mngt.
Issues
Actions
Docs
Risks
Weekly Reports
Scope Change
Assumptions made
Time Sheets
Budget Control
Project Library
Checklists
Glossary
Ref Docs
Audits
21
Project Control

• Issues register - discuss only if officially
  logged all issues that have been logged (even if
  trivial).
• Decision register - get the sponsor or designated
  decision-maker to approve all decisions in
  writing.
• Action items register - this is the best way to
  ensure people (internal/external) know what to do
  and when it needs to be done.

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Stages of Doubt
suspended doubt
disintegration of operational norms
operational doubt
disintegration of rational purpose direction
ideological doubt
disintegration of meaning plausibility
ethical doubt
disintegration of intention
absolute doubt
Source Dalmau Dick 1991
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Team / Group Development
Effectiveness
4
3
Commitment Awareness
2
Group Effectiveness
1
Power Conflict
Politeness Uncertainty
time
24
Effective Teams
Collaboration
Conflict Management
Share information
Achieves Agreed Goals
Change adaptability
Cross organisation cooperation
Communication
Mutual Support