FOCUS

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FOCUS! Organizing Your Time and Leading Your Life

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• What would you do if you had
• ONE
• extra hour each day?

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• Time management is really a misnomer
• the real challenge is not to manage time,
• but to manage ourselves.
• Stephen Covey
• The Seven Habits of Highly Effective People

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Overview

• Purpose
• Planning
• Prioritizing
• Productivity
• Handling Interruptions

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1. Purpose

• Would you tell me please,
• which way I ought to go from here?Well that
  depends a great deal on where you want to get
  to,
• said the cat.I dont much care where, said
  AliceWell then, it doesnt matter which way you
  go, said the cat. So long as I get somewhere,
  Alice added as an explanation. Oh youre sure
  to do that, said the cat,
• if you only walk long enough.
• - Lewis Carroll Alices Adventures in
  Wonderland

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1. Purpose

• Vision
• Mission
• Values
• Roles

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• Do you ever feel like you are being pulled in too
  many different directions?

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• Things which matter most must never be at the
  mercy of things that matter least.
• Goethe

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• Efficiency vs Effectiveness
• Clock vs Compass
• Things vs Relationships
• Time vs Results

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2. Planning

• Time Waster 3 Inadequate Planning

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2. Planning

• One portable planner
• SMART goals
• Weekly/Daily planning
• Time Zones
• Master task list
• Rituals

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• Successful people dont try to do everything.
• They learn to focus
• on the most important tasks
• and make sure they get done.
• Brian Tracy
• Eat that Frog

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• Time management
• can be captured in a single phrase
• Organize and execute around priorities.
• Stephen Covey
• The Seven Habits of Highly Effective People

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3. Prioritizing

• Time Waster 1 - Management by Crisis
• Time Waster 4 - Attempting too Much

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3. Prioritizing

• Quadrant II
• Urgency
• Importance
• Pareto Principle - 80/20

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3. Prioritizing

• P/PC Balance
• Production - Energy expenditure
• Production Capacity - Energy renewal
• Full Engagement
• Physical
• Mental
• Social/Emotional
• Spiritual

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• The number of hours in a day is fixed,
• but the quantity and quality of energy
• available. . . is not.
• Loehr Schwartz
• The Power of Full Engagement

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4. Productivity

• Time Waster 7 - Personal Disorganization
• Time Waster 8 - Lack of Self-Discipline
• Time Waster 9 - Inability to Say No
• Time Waster 10 - Procrastination

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• One of the advantages of being disorderly
• is that one is constantly
• making exciting discoveries.
• A. A. Milne

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4. Productivity

• Control the things you can control
• Take responsibility
• Alignment
• Intentionality
• Saying yes is saying no
• Saying no is saying yes

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5. Handling Interruptions

• Top Time Waster 2 - Phone Interruptions
• Top Time Waster 5 - Drop-in Visitors

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5. Handling Interruptions

• Deter
• Discover
• Decide
• Respond
• Reschedule
• Refer
• Reject
• Demonstrate

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• The key is to distinguish the
• important interruptions
• from the true time wasters
• and handle each in an appropriate way.
• www.timethoughts.com

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Rendall AssociatesDavid Rendall

• [phone]
• dave_at_drendall.com
• web - www.drendall.com
• lens - www.squidoo.com/fourfactors
• blog - www.daverendall.typepad.com