Preceptor Workshop: Syllabus

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Preceptor Workshop Syllabus Calendar

• May 2008
• Presented by Jamie Joy, Pharm.D.

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Overview

• Purpose of a Syllabus Calendar
• What to include
• Examples

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Purpose of a Syllabus

• Provides students with info about rotation
• Establishes goals, objectives, expectations
• Can be used to explain activities students will
  be involved in during the rotation
• Provides written record for students and
  preceptors

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What can be included in a syllabus?
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Rotation Organization, Content

• Explains what the rotation is about and what
  students will be doing at the site
• Examples
• Round with medicine team
• Write SOAP notes on patients
• Present patients to preceptor
• Counsel patients on OTC or herbal products

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Rotation Goals, Objectives

• Explain what the student will learn during the
  rotation
• Examples
• Anticoagulation monitoring and education
• Diabetes teaching and counseling
• Pediatrics dosing

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Discussions

• Specific topics that will be discussed
• Assignment requirements
• Journal club
• Drug information questions
• Presentations, projects
• Assess students using a set of competency
  questions

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Competency Questions example

• What is the goal HbA1c in most diabetics?
• What is the goal blood pressure in most
  diabetics?
• What lab parameters should be measured in a
  patient on ACE inhibitor therapy?
• What are the contraindications to metformin
  therapy?
• What are the most common side effects with
  sulfonylureas?

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Other Activities

• List other non-traditional or one time activities
  that students may participate in
• Screenings
• Brown bags
• MTM sessions
• P T or other committee meetings
• Special presentations or projects

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Rotation Project /or Presentation

• List expectations of project
• Outline, rough draft (rough draft due date)
• Include timeline
• Six week rotations go fast so timeline is
  recommended
• Note Consider keeping a binder of past student
  projects for ideas. This tends to increase the
  quality of student projects as they can see
  examples of past projects.

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Preceptor Info

• If multiple preceptors will be participating in
  the rotation, explain this who they are
• Include all preceptors in feedback on evaluations
• List resident info if student will be interacting
  with resident

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Preceptor Expectations of Student

• Examples
• Maintain professional conduct
• Be self motivated, independent learner
• Look up drug information before asking preceptor
• Practice time management
• Prepare adequately for discussions when asked to
  do so
• Complete assignments on time

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Student Expectations of Preceptor

• Examples
• Provide timely feedback (good bad)
• Enhance students critical thinking,
  organizational time management skills
• Refer students to appropriate DI literature
• Provide constructive feedback of oral written
  communication skills
• Serve as professional role model

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Attendance

• Be on time every day
• Call if going to be later than 5 minutes or
  absent
• College absence policy
• If student wants a day off for professional
  reasons, this should be arranged during the first
  day of rotation (or as soon as possible)

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Patient Privacy Confidentiality

• Dont discuss patients in elevators, halls,
  bathrooms, outside of the facility, etc
• Only discuss with healthcare providers who are
  involved in patients care
• Remember HIPAA policies

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Communication

• Cell phone policy
• Email policy
• Should they check email daily?
• Internet use at site
• Fax use

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Dress Code

• Name tag required
• White coat required or optional
• Professional dress
• Notify them of special dress code requirements
  for your site
• No open toe shoes, long hair pulled back, no long
  fingernails, etc

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Orientation Checklist

• Checklist could include
• Communication methods
• General rules and goals
• Work hours, student interests, preceptor
  availability during day
• Syllabus review
• Expectations of students and preceptors
• Rotation schedule

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Orientation Checklist (cont)

• Tour of pharmacy, clinic, facility
• Introduce students to other staff
• Assess baseline experience
• Dress code
• Internet, fax, phone, computer, cell phone,
  printer use at site

Click here for an example orientation checklist
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Acknowledgement Form

• Consider requiring students to sign a form
  acknowledging they have read and understand the
  syllabus

Click here for an example acknowledgement form
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Student Interests Experience

• Consider assessing prior pharmacy experience
• Including past rotation experience
• Ask what they have not been exposed to yet

Click here for an example format to assess
student interests experience
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What should be included in a calendar?
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Calendar

• Consider developing master calendar for students
  to include
• Daily activities
• Special events or activities
• Meetings, journal club, screenings
• Due dates for DI questions or projects
• Discussions

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Calendar

• Can be kept electronically or hard copy
• Can keep a shared master copy posted
• Dry erase board or bulletin board
• Great for sharing with everyone including other
  staff members

Click here to see example calendar
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Electronic Copies Available

• Word documents are available with example
  syllabus and calendar
• Use what we have as an existing syllabus or
  calendar, or modify for your rotation
• To request a copy, send an email to Jamie Joy at
  joy_at_pharmacy.arizona.edu

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Tell us what you think

• We are developing these modules to help you, our
  preceptor!
• Send a quick note to Jamie at joy_at_pharmacy.arizona
  .edu and tell her if you think this info is
  useful and if you have ideas for future topics.
• Thank you for precepting our students!