Emergency Management

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Managing and Distributing Maps and
Spatially-Based Information Data Models and
Distribution Techniques
Richard Butgereit GIS Administrator 850-413-9907 r
ichard.butgereit_at_em.myflorida.com
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Or The Activities of the FloridaState
Emergency Response Team GIS
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Florida Division of Emergency Management Working
together to ensure that Florida is prepared to
respond to emergencies, recover from them, and
mitigate against their impacts.

• State Emergency Response Team GIS
• Provide the right information to the right people
  at the right time to positively change the
  outcome for the victim.

Mission
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• Data Development Maintenance
• Spatial Analysis Cartography
• Web Development
• Information and Data Management
• Database Administration
• GIS Application Tool Development
• Groove Virtual Office Administration

Responsibilities
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Federal Disaster Declarations

• 2007 63
• 2006 52
• 2005 48
• 2004 68
• 2003 56
• 2002 49
• 2001 45
• 2000 45
• 1999 50
• 1998 65
• 1997 44

SOURCE www.fema.gov/news/disaster_totals_annual
.fema
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Federal Disaster Declarations By State (Since
1953)
Square Miles Rank Texas 81 268,601 2 Cal
ifornia 73 163,707 3 Florida 59 65,758
22 New York 56 54,475 27 Oklahoma
54 69,903 20 Louisiana 53 51,843 31
SOURCE www.fema.gov/news/disaster_totals_annual
.fema
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in 15 Months (2004-2005)
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• 9 Land falling Hurricanes in 15 Months
• 2004 Charlie, Frances, Ivan, Jeanne
• 2005 Cindy, Dennis, Katrina, Wilma, Rita
• Floridas Largest EMAC response

Operational Perspective Do The Difficult
Immediately . . . The Impossible Will Take A Bit
Longer
Perspective
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• Information gathered is used to determine
• Preparedness of potentially impacted areas
• Identify and assist with needs
• Stage and deploy assets
• Track response recovery of affected areas
• Provide information to the general public,
  victims, news media and government officials

Tasks
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• Establish procedures and deploy technology that
• Will capture and enhance the business process
• Is capable of crossing organizational boundaries
  and IT infrastructure
• Works the same off-line as on-line, in austere
  environments, and across all modes of
  communication.
• Is highly secure (domestic security/public health)

The Challenge
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Florida Adopts the USNG

• USNG was officially adopted by the FFCA
• FDEM to adopt the USNG in the States CEMP
• Updates of GIS/Maps in the 11 Regional Evacuation
  Studies will include USNG grids
• Florida Fire College, Florida Fire Chiefs
  Association, Fl National Guard have developed
  curriculum and instructor manuals
• FFC will be incorporating an intro module in the
  Firefighter II curriculum

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• What do you do when the SIGNS are gone?

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• What do you do when the ROADS are gone?

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Florida Geographic Data Library

• Hosts 1,000 meter and 100 meter grids for each
  Florida county
• Data is also available via the National Map

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Decisions
Information
The Cycle
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Decisions
Information
The Cycle
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• Data needs to be available 24/365
• Data structure needs to allow unique datasets to
  be joined with common datasets for event driven
  analysis
• Methodologies need to be established to
  facilitate acquisition standards, maintenance,
  enhancement, and dissemination of datasets
• Ensuring the best available data at any given
  time

• The best steward of any dataset is the entity or
  agency responsible for it through business
  process or legislation

Data Management
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• Geodetic Control
• Ortho-imagery
• Elevation
• Transportation
• Hydrography
• Governmental Units
• Cadastral Information

Framework Data
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National Elevation Dataset
Resolution 1 arc second 30 meter 1/3 arc
second 10 meter 1/9 arc second 3 meter
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Potential for Change
2000 FIUs International Hurricane Center
Broward
Utilization of the airborne LIDAR data resulted
in considerable reduction of predicted flood
areas, as a first cut without further refinements
and upgrading of the SLOSH numerical model.
Broward County Emergency Management officials
were able to remove 175,000 people from being
unnecessarily evacuated in the event of a
hurricane. http//www.ihc.fiu.edu/lcr/research/wi
ndstorm_simulation/airborne_lidar_mapping.htm
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Project Overview
Begun FY 06-07 Complete FY 07-08
Begun FY 06-07 Complete FY 07-08
FY 08-09
Light Detection and Ranging LiDAR
Data Processing Development for SLOSH
Sea, Lake, Overland Surge from Hurricanes SLOSH
Models
Regional Evacuation Studies
Analyses Vulnerability Behavioral Demographics Tra
nsportation
Begun FY 06-07 Complete FY 08-09
FY 08-09
Storm Surge Zones
FY 08-09
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Project Footprint
Florida is 54,250 square miles
8,600 14,600 1,300 2,200 1,400
28,100 total square miles
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• Increasingly, we are turning to the web for
  direct use of web mapping services and online
  data sources (WMS and/or KML)
• National Weather Service (watches and warnings,
  radar, storm reports)
• USGS Emergency Operations Hazards Data
  Distribution System
• ESRI Imagery and more

Web Mapping Services
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Web Mapping Services
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Critical Facilities Inventory

• A Statewide Geodatabase of
• Structures and Facilities

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What is a Critical Facility?

• Critical Facility - structures from which
  essential services and functions for victim
  survival, continuation of public safety actions,
  and disaster recovery are performed or provided.

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In Contrast with Critical Infrastructure

• Critical Infrastructure - those systems and
  assets, whether physical or virtual, so vital
  that the incapacity or destruction of such
  systems and assets would have a debilitating
  impact on security, economy, public health or
  safety, or any combination of these elements.

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• The domain of the SERT GIS is specifically
  related to "critical facilities", while working
  closely with Florida's Regional Domestic Security
  Task Forces and other partners to ensure a safe
  and secure Florida.

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Examples of Critical Facilities

• Shelters
• Emergency Operation Centers
• Law Enforcement
• Public Health Facilities
• Public Drinking Water
• Sewer and Wastewater Facilities

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• 13 feature classes are spread across 4 feature
  datasets, representing emergency management
  branches
• Emergency Services
• Human Services
• Operations Branch
• Infrastructure Branch

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Emergency Services
Emergency Medical Services Emergency Operation
Centers Fire Stations Law Enforcement Hazardous
Materials Healthcare Facilities Call Centers
403 96 1,683 823 14,129 8,353 244
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Human Services
5,529 2,239
Education Public Schools/Colleges
Universities Shelters
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Infrastructure
Communications Radio/TV/Weather Community
Resources Attractions/Faith-based/Libraries Energy
Fuel Facilities along Evacuation Routes
1,428 9,568 9,208
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Infrastructure
Infrastructure Water Supply/Solid
Waste/Wastewater Transportation Airports/Ports
16,442 1,142
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Operations
Logistics Logistical Staging Areas/ Points of
Distribution Military National Guard/Coast
Guard
408 298
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• Can there be too much data?
• FEMA HAZUS Essential Facilities
• USGS Structures
• NGA Homeland Security Infrastructure Program
  (HSIP)

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Over 10 Million Individual Records
Improved Metadata
184 feature classes in 2005 release 300 feature
classes in 2007 release
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HSIP Communication Framework
State DHS or Emergency Management Agency
State GIS
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Homeland Infrastructure Foundation-Level Database
Working Group
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gisinventory.net
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• Network connectivity is great, but what about
  when you dont have it!
• Personal and File Geodatabases
• gt 8,000,000 parcel database runs as a file
  geodatabase
• statewide 1m imagery in Mr.SID format with
  pyramid files is 28 GB
• Download the data, before the event!

Data Availability
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Decisions
Information
The Cycle
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Earthquakes
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Hurricanes
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Floods
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• How can we plan to minimize damage and loss of
  life to prevent natural hazards from becoming
  natural disasters?

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Examples
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User Groups
Medical Personnel
Legislative Contacts
PRIVATE
FEDERAL
Facility Manager
UTILITIES
HAZUS USER GROUP
STATE
Emergency Response Personnel
UNIVERSITIES
Technical Experts
LOCAL
NONPROFIT
NONPROFIT
Local Planners
GOVERNMENT LABORATORIES
Red Cross
Technical Experts
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Florida HAZUS User Group
flhug.hazus.org Google group training data
management
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• GeoPDF allows you to interact with a map if you
  dont have Geographic Information Systems. You
  just need Adobe Reader.

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Decisions
Information
The Cycle
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ERAtools for ArcGIS
ERAtools toolbar adds ability to draw a point,
line, or polygon, or choose an existing selected
feature.
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ERAtools for ArcGIS
Following on-screen digitizing or choosing a
selected feature, choose the analysis to run,
output format, buffer and units, and location to
save report.
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ERAtools for ArcGIS
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ERAtools Administrator
Define your desired analysis - Workspaces
where is the data located shapefiles,
geodatabase, ArcSDE (file geodatabase support to
come) Issue logic grouping of layers Analysis
Type generic resource, feature comparison
(count, length acreage), pinpoint, weighted
average Field which field(s) to report
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USNG-based Tool for Florida Preparedness and
Response
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Use of the USNG in Florida

• Adopted by the State of Florida in 2006
• Implementing training/use across disciplines with
  a focus on Fire/Rescue and Emergency Management
• A priority for leaders at FDEM
• Consistently recommended by the Unified Command
  breakout room at FLCP workshops for use in Search
  and Rescue and other response functions

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USNG-based Tool A Functional Product

• Goal Geographic data transformed into actionable
  information using a USNG overlay
• Demographic data Helps identify vulnerable
  populations
• Structural data Provides information about
  vulnerability of building stock (and therefore
  populations)
• Critical Infrastructure data
• Damage estimates
• Decision matrix outputs Convert information
  about area or storm impacts into resources needed
  for response
• Example Square has 10,000 buildings with major
  damage ? Need 20 technical (Level I) search and
  rescue strike teams

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Benefits of the USNG-based Tool

• Common, scalable grid
• Promotes interoperability among responder groups
• Supports pre-scripted mission assignments and
  response activities
• Allows for efficient prioritization of response
  actions within area
• Provides greater accuracy in anticipating needs
  within an area
• Potential to be developed into a Web-based tool
  readily available for use

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Prototype

• Overlay basic data layers with USNG
• Demographic data
• Critical Facilities
• Portable GeoPDFs showing data and USNG
• Design simple products that could be used by
  responder

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Example USNG Grid Selection

• 1,000 m grid square in Miami-Dade County

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Sample Output Map

• 1,000 m grid square overlaid with selected
  features

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Sample Output Map

• 17S NJ 8651 with Storm Surge Inundation Depths

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Sample Output Table

• Selection Summary Tables Demographics

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Sample Output Table

• Selection Summary Tables Critical Infrastructure

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Decisions
Information
The Cycle
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• Groove Virtual Office
• Formerly of Groove Networks
• Wholly Owned Subsidiary of Microsoft
• Microsoft Office Groove 2007
• Sold Stand Alone
• Part of Microsoft Office Enterprise
• Digital Collaboration
• Information Sharing

Groove
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• Crosses Organizational Boundaries and IT
  Infrastructures (safely/securely/managed)
• Connects Geographically Separated Entities
• Works the same Offline as Online
• Functional in Hostile Environments
• Secure 192-bit encryption

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• Hurricane Katrina
• First effective form of communication available
• New Horizons
• Connected the State EOC, the Brevard County EOC,
  the Joint Information Center, the Radiological
  Control Center, the Advanced Launch Support
  Group, and the State Mobile Command Vehicle
• SEOC Activations
• DCA, DEM, DOH, DOT, DEP, County EM, Red Cross,
  Salvation Army, and other Organizations
• FDEM Daily Use
• Current Hazards, Groovin GIS, SERT Files, Room
  Scheduling, etc

Groove
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• Business
• COOP Plan
• Where will you/How will you set up and resume
  business
• Data/IT redundancy
• Data Sharing
• Promote Family Preparedness
• Ensure your staff has Family Plans
• Helps communities recover
• Helps economic recovery

Preparedness
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• Professionally
• Be sure you have a FAMILY PLAN
• Ensure your Employer/Business has a COOP Plan
• When considering deployment/assisting be
  self-sufficient
• Technology (data/hardware/communications)
• Water/Food/Shelter/Medications

Preparedness
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Questions?