JISC Circular 705: UK LOCKSS Pilot Programme

1

• JISC Circular 7/05 UK LOCKSS Pilot Programme
• Helen Hockx-Yu
• Programme Manager, JISC

2
The JISC Continuing Access and Digital
Preservation Strategy

• LOCKSS Pilot will be funded under the programme
  area Digital Preservation and Records Management
• Long-term preservation of and access to scholarly
  and education material is an important strategic
  area for JISC
• Digital preservation and records management
  activities guided by the JISC Continuing Access
  and Digital Preservation Strategy 2002-2005 and
  its implementation plan
• Vision
• Mix of national, perhaps regional and
  institutional services
• Importance of records / information management -
  lifecycle approach
• Many stakeholders and players not solely a JISC
  issue collaboration partnership with others

3
Key Initiatives in Digital Preservation

• Feasibility, scoping studies implementation of
  recommended actions
• e-journals, web resources, e-prints, e-science
  data, e-learning objects and materials, and
  information on file formats/software
  documentation
• Community calls
• Circular 9/02 Supporting Institutional Records
  Management
• Circular 4/04 Supporting Digital Preservation
  and Asset Management in Institutions
• National services and initiatives
• AHDS, UK DA, DCC JORUM
• Partnership activities
• JISC support for and participation in the Digital
  Preservation Coalition (DPC)
• Co-funding of the Digital Curation Centre with
  the UK e-Science Core Programme
• JISC as a founder member of the UK Web Archiving
  Consortium
• JISC / BL partnership preservation being an
  important area of cooperation and collaborative
  projects
• A member of the European Task Force for Permanent
  Access to Records of Science

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Lots of Copies Keep Stuff Safe

• Developed at Stanford University
• An alliance of over 80 libraries and 60
  publishers world-wide, working together to
  preserve persistent access to licensed content
  from publishers to libraries
• An open-source peer to peer software allowing
  institutions to collect, store, preserve, and
  archive authorised content locally
• Provides multiplication of copies and allows
  the libraries to own the content they have paid
  for

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Why LOCKSS?

• Key area of work for JISC assessment and
  development of services for continuing access of
  e-journals used by the community
• Need implementations of the archiving clauses in
  the Model Licence to guarantee continued access
  to licensed content
• LOCKSS is designed to run on inexpensive hardware
  and requires little ongoing effort to operate
• LOCKSS has the acceptance of many prominent
  academic publishers on the licensing and legal
  front
• The Pilot is a result of the UK LOCKSS workshop
  (2003), e-journal archiving feasibility study
  (2003), LOCKSS Technical Appraisal (2004) and
  JCIIEs approval (2005)

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Aims and Objectives

• 
  
• To raise awareness of the LOCKSS initiative
• To seed a self-sustaining base of LOCKSS users in
  the UK by providing the libraries with the
  practical help to get started and to develop the
  skills needed to run their LOCKSS nodes beyond
  the Pilot.
• To collectively preserve a major proportion of
  the e-journals in common use in the JISC
  community
• To build a centre of expertise outside the US and
  benefit the international LOCKSS community
• To allow the community to make an informed
  assessment of the desirability of future use of
  LOCKSS versus other alternatives

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Programme Components

• Focus on satisfying the conditions that must be
  met for LOCKSS-based archiving of a particular
  e-journal title
• the publisher has granted permission
• the publishing platform for that particular title
  is supported by a LOCKSS plug-in.
• there is a critical mass of libraries (at least
  6) that agree to collect and preserve the title
• LOCKSS Technical Support Service (LTSS)
• Publisher negotiation Legal appraisal of the
  archiving clauses in Model Licence
• Collective UK membership at LOCKSS Alliance
• Collection development responsibilities of
  participating libraries

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LOCKSS Technical Support Service (LTSS)

• Includes a LOCKSS Technical Support Officer
  (LTSO)
• Based at the Digital Curation Centre (DCC)
• Responsibilities of the LTSS include
• first line technical support
• development of publisher specific plug-ins
• organisation of training and awareness raising
  events
• coordination of survey(s) to identify non-NESLi
  content of common interest
• Purchase and installation of LOCKSS hardware
• Representation of UK libraries at LOCKSS Alliance

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Publisher Negotiation

• Two kinds of permission required from publishers
• online permission for the LOCKSS system to crawl
  the content via a LOCKSS publisher manifest (a
  web page on the publishers website that contains
  a specific permission statement).
• legal permission to the librarians via language
  in licenses or terms and conditions
• Undertaken by Content Complete Ltd
• Focus on NESLi2 publishers who are not yet in
  LOCKSS
• Also non-NESLi publishers (to be identified by
  participating libraries through survey)
• Legal appraisal of the archiving clauses of JISC
  Model licence to allow for LOCKSS-based
  archiving, to be done by JISC Services Group

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LOCKSS Alliance

• Collective UK membership jointly funded by JISC
  and CURL to ensure UK priorities are factored
  into the US-led work and its future development
• Distributes and shares the efforts to work with
  publishers, build collections and develop
  software
• Main benefits to the members include members-only
  premium content, plug-in applications for
  different publishing platforms and various
  training and documentation
• Allows access to the expertise of the LOCKSS team
  and transfer of knowledge and skills to the UK
• The UK HE will be represented at the Alliance via
  the LTSS

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Responsibilities of the Participating Libraries

• Use web-based administration tools to configure
  the institutional LOCKSS node and to collect
  licensed and freely available content
• Participate in survey(s) to identify and agree
  titles/publishers of common interest,
  particularly those of interest to the UK that are
  at risk.
• Demonstrate commitment to collection development
  and maintenance of their LOCKSS nodes beyond the
  Pilot
• Develop the necessary skills locally (taking part
  in training events organised by the LTSS)
• Report to funders and attend programme meetings
  as appropriate
• Develop an e-journal collection strategy, using
  LOCKSS as enabling technologies

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Benefits to the Participating Libraries

• Access to licensed content and reduced risk of
  losing back runs of electronic journals when
  subscriptions are cancelled or when journals
  cease publication
• Be fully supported to get started with LOCKSS
• Support in acquiring valuable skills in e-journal
  collection management
• Opportunity to work with other libraries and
  become a part of an (international) community
  to support each other
• Installed hardware with suitable configuration
  for LOCKSS nodes and guidance in operating LOCKSS
• Training and documentation

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What Happens Beyond the Pilot?

• Libraries continue to run LOCKSS using the skills
  gained through the pilot
• LOCKSS requires little resources to run the
  benefits would have become evident to the
  libraries during the Pilot
• Reduced need for publisher negotiation
• Technical support (if still necessary) cost could
  be built into an organisation such as the DCC
• The libraries could benefit from publisher
  negotiations undertaken elsewhere and plug-ins
  developed by other libraries
• Funders will consider any further support
  required by the community

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Summary

• The Pilot will commence in February 2006 for 24
  months
• Deadline to submit a formal response is 1300hrs
  Monday 19th December 2005
• Should include a letter of support from a senior
  representative of the institution.
• The Pilot will recruit up to 25 HE libraries
• Institutions will be notified of the outcome of
  the evaluation process in the week commencing
  16th January 2006
• Only responses from single institutions will be
  accepted

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Further Information

• Helen Hockx-Yu
• Programme Manager
• Tel [phone]
• Mobile [phone]
• Email h.hockx-yu_at_jisc.ac.uk
• Nike Holmes
• Policy and Corporate Services
• Tel [phone]
• Email N.Holmes_at_jisc.ac.uk

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How Low is Low Cost?

• 
  
• Hardware cost 600 over 4.5 years for 1.7TB of
  e-journal content, equivalent of almost 90K
  journal/years based on an average volume of
  50MB/yr
• Hardware include 1U rack-mount case, VIA EPIA 800
  motherboard and CPU, 512MB of DRAM, slimline
  optical drive and adaptor, and three 250GB disk
  drives (including 2 updates during the 4.5 years)
• Monitor and keyboard can be shared between a
  LOCKSS node and other machines
• Human effort /year (from scratch)
• 1 day getting started (need technical expertise)
• 1 day updating CD images (every 6 months)
• 1 day adding content (every six weeks)

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Who are in LOCKSS?

• 
  
• 2005 publisher
• Already in LOCKSS
• Annual Reviews
• Blackwell (on LOCKSS board but waiting for market
  pressure)
• Nature (on LOCKSS board but waiting for market
  pressure)
• Project Muse
• OUP
• Not yet in LOCKSS
• AIP (in negotiation)
• Elsevier
• Cell Press
• Taylor Francis
• Royal Society of Chemistry
• 2006 publishers
• Already in LOCKSS
• Science