How to get your project funded: basic steps

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How to get your project fundedbasic steps

• Tamsin Rose

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Main Steps

1. Start
2. Partners
3. Define your project Logical Framework
4. Writing your proposal
5. Budgeting you project
6. Revision
7. Presentation of the proposal
8. Main reasons for exclusion

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1. Start

• Get all the necessary material
• Guidelines/ Corrigenda
• Application form
• Check for published FAQ
• Do your homework Read VERY WELL the guidelines
• Understand
• Are you eligible?
• What is the aim of the donor? Its objectives and
  priorities?
• What are the procedures?

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2. Partners

• Do you need or want a partner?
• If yes what kind of partner?
• Complementary or similar field of activities
• Nationality
• How to involve them?
• Find a common interest
• Be clear and concrete what do they have to do?

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3. Define Your Project Log Frame

• The Logical framework
• Key problem to address
• Overall objectives
• Specific project objective
• Necessary activities
• Plan what you need to implement it
• Human resources Knowledge / Expertise and
  supporting staff
• Travel
• Equipment and supplies
• ..
• Design a sustainable project what happens when
  the project finish?
• Tip Make it fit one A4!

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Exercise construct a Log Frame

• Participants will be divided in two groups
• Each group will need to assemble the given
  pieces of a Logical framework
• Explanation and justification will need to be
  given
• Results will be confronted and commented

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4. Writing your proposal

• It is an expended version of your Log-Frame!
• KISS Keep It Short and Simple
• Make sure what you write can be read by a
  nine-years-old child
• Use Annexes for details e.g. curricula, training
  programme,
• Define
• Who does What, Where and When
• Check your project sustainability
• what happens when the money finishes?
• Tip One clear image says more than hundreds words

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5. Budgeting your project

• Make a realistic estimate of costs, people and
  resources
• Assure co-financing is well specified
• Check if it is accepted in Cash AND in Kind
• If your budget is too high, go back to your
  proposal and redefine/limit the activities

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6. Revision back to square one!

• Read again the guidelines
• Revise your project and check whether
• Your objectives match the donors objectives
• Your activities match the allowed activities
• Your consortium matches the donors request
• Your people are the right people
• Your budget falls within the prescribed limits
• Tip try it out with at least three people

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7. Presentation of the Proposal

• Avoid any formal mistakes
• Follow the donors procedures/format
• Your consortium is eligible
• Include all requested documents and number of
  copies
• Respect any deadlines
• Avoid any content mistakes
• Make sure you meet the programme objectives and
  given priorities repeat key words!
• Your activities are allowed
• Your project is sustainable!
• Tip print it at least one day before sending it!

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8. Main reasons for exclusion

• Formal mistakes
• Relevance
• Activities
• Sustainability
• Budget

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Remember

• KISS
• An evaluator has 2 hours on average to assess
  your proposal
• If rejected, always ask for detailed explanation

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