EasyIEP and EasyCENSUS

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EasyIEP and EasyCENSUS

• Attendance Conference
• April 20th 2006

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Reasons why it is important to be able to use
student information more efficiently

• No Child Left Behind (NCLB) Act
• Individuals with Disabilities Education
  Improvement Act (IDEA) 2004
• Need to make good data-based decisions at the
  national, state, school district, school,
  classroom, and child levels

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Data Collection

• Data have been collected and submitted to the
  federal government for students receiving special
  education support services since 1976.
• TN data collection system
• 1970s - paper reports
• 1980s - computer database reports
• 2003 - web-server database reports
• 2004 - Statewide Student Management System

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Statewide Accomplishments

• No other state has come so far in the endeavor to
  create a statewide student information system
• Plan
• Hard Work
• Drive
• Implementation - Training
• Support

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Statewide Student Management System (SSMS)

• Two components
• Star_Student (Century Consultants, Ltd.) is the
  general attendance and student information
  management component
• EasyIEP (Public Consulting Group, Inc.) is the
  special education student information management
  component

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SSMS Implementation Schedule

• PHASE I
• 33 districts ( York) operational in 2004-05 SY
• PHASE II
• 39 districts ( TSB, WTSD, DCS)
• Live Implementation 2005-06 SY

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SSMS Implementation Schedule (continued)

• PHASE III
• As of Aug. 29, 2005 - 28 districts scheduled
• July 1, 2005 June 30, 2006
• SPED Implementation 2005-2006 SY
• Star Student Implementation 2005-06-07 SY
• PHASE IV
• As of Aug. 29, 2005 - 18 districts
• July 1, 2006 June 30, 2007
• Live Implementation 2007-08 SY (total 118)

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Not ALL Districts...

• 18 districts have chosen not to enroll in SSMS
• some havent decided yet
• some have chosen to use other computer software
  and send data extracts to the State
• Please contact us if you are ready to join SSMS

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EasyCENSUS

• Where are we now?

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EasyCENSUS

• All districts are currently using some part of
  EasyCensus
• As a component of EasyIEP
• Manual Entry
• Importing Still in testing (larger schools)

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For SSMS Districts (EasyIEP)

• Enroll all students including the ones you
  havent enrolled in your Attendance program in
  the past
• Special Ed pre-kindergarten
• Headstart students receiving SPED services
• Private Home schooled students receiving SPED
  services
• Homebound students

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Reporting in EasyIEP/Census

• Pre-Defined Reports
• Ad-Hoc Report Wizard
• Discoverer (Ad-Hoc) for Oracle

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For SSMS Districts (EasyIEP)

• Special Education Reports that must be produced
  in Star Student
• ADM by Option of Service Report
• Special Education Discipline Report
  (Suspension/Expulsion/Removals)

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For EasyCENSUS Districts

• ADM by Option of Service Report will be produced
  in EasyCENSUS and submitted to the person in your
  district who keys it in to the ADM reporting site
• Tables 1 and 3 have been submitted to OSEP for
  the December 1 count

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Issues to Resolve

• Options in Star Student
• Options in EIS

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My Suggestions...

• SPED and Regular Ed must do more to understand
  how data is gathered and shared with
  SDE/OSEP/EDEN
• Establish a new set of information sharing
  routines
• Cooperate
• Cross-train (krôstran , kros-)v.
  cross-trained, cross-training, cross-trains
  v. intr.
• To undergo or provide training in different tasks
  or skills The department has cross-trained in
  firefighting and emergency medical services.
• To train in different sports, mainly by
  alternating regimens, as in running, bicycling,
  and swimming.

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Contact me

• Robbie Ammons
• Official Nashville Resident
• Cell Number 704-839-6281
• rammons_at_pcgus.com
• Desk Next to Terry Long
• Dept. of Ed., Division of Special Ed.
• 1-888-212-3162
• [phone]
• terry.long_at_state.tn.us