PECS for Clinicians

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PECS for Clinicians

• Kristen diDonato
• Health Disparities Collaborative
• Northeast Cluster Lead Information Systems
  Specialist
• Wilmington, DE

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What is PECS?

• Patient Electronic Care System
• Population-Based Disease Registry
• Cardiovascular disease
• Asthma
• Depression
• Cancer
• Preventive service needs
• Supports the adoption of the Care Model
• Used by many HDC-participating Health Centers to
  track patient populations

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Who Provides Technical Support for PECS in the NE
Cluster?

• Health Disparities Collaborative Northeast
  Cluster Information Systems Specialists
• Kristen diDonato
• Tara Seabrooks-Pantoja
• Anthony Giza
• How to contact us http//nehdchelp.ctpca.org

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PECS-Related Information Systems Specialist Roles

• Training
• Installation upgrade assistance
• Troubleshooting
• Reporting issues
• Process or flow support

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Typical Flow of Data
Registry
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PECS Modules General Info

• Encounter
• Reports
• Data Entry
• Reminders
• Options
• Database Tools

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Encounter Documents

• Encounter Note (EN)
• Run Charts
• Follow-up Worksheet
• Reminders
• Patient History
• Blank Encounter Notes Pick List

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The PECS Encounter Note

• What is the PECS Encounter Note?
• A one- to two-page document that reflects
  individual patient data
• Includes all of a patients recent or pertinent
  information
• Provides run charts that can be provided to the
  patient
• The Encounter Note allows the provider to
• Review information from the patients last visit
• Update the encounter note with the days visit
  information
• Update conditions, meds, labs, other diagnostic
  tests, vaccinations and immunizations, risk
  factors, other measures, referrals and education
  and other notes

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Customizing the Encounter Note

• Customizing Items on the Encounter Note
• Items
• Allows you create, change, and remove items from
  PECS
• Related items
• Allows you to create or delete relationships
  between two items
• If the first item has data, then the second item
  will appear on the Encounter Note
• Overrides
• Global control of what shows up for all patients
  on Encounter Note/Run Chart/New Patient Screen

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Items

• System settings vs. non-system settings
• Adding a new item
• Editing an existing item
• Removing an item

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Options
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Related Items

• What are related items?
• System settings vs. non-system settings
• Creating a new related item
• Mandatory vs. non-mandatory
• Editing an existing relationship
• Removing a relationship

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EN-Before

• This is the way the Encounter Note looks before
  removing all related items

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EN-After

• This is the way the Encounter Note looks after
  removing all related items

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Reminders

• Reminders serve as a red flag that a patient is
  in need of something specific
• Reminders can be enabled and disabled

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EN-After

• This is the way the Encounter Note looks after
  disabling Cancer and Prevention reminders

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EN-After

• This is the way the Encounter Note looks after
  disabling all reminders

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Overrides

• What are overrides?
• The global effect
• Adding
• Editing
• Removing

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S.O.A.P. Notes

• Adding to encounter note
• Changing appearance

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EN Page1
EN Page2
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Patient History Documents

• Encounter History
• Demographics History
• Vitals History
• Problem History
• Medication History
• Lab History
• Other Tests History

• Vaccination/ Immunization History
• Risk Factors History
• Other Measures History
• Consults and Education History
• Other Notes History
• Reports

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Encounters
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Types of Reports

• Registry Summary Reports (RSR)
• Calculates summary statistics on a group of
  patients with a specific disease. The RSR is one
  of the main components of every health centers
  Collaborative reporting requirements
• PECS version 2.2 provides a drill-down feature
  when previewing a Registry Summary Report

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Reports
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Reports
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Reports
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Click on the text of the item
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List of all patients who meet the criteria for
being included in the report
Click on the excluded button and will list all
patients who have not met the criteria for that
item
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Thank You!

• http//nehdchelp.ctpca.org