Equal Second Round

1
Equal Second Round

• Action 1 Outputs

2
Overview

• Information about the requirements for
• Testing and delivery (Action 2)
• Transnational co-operation (Action 2)
• Mainstreaming (Action 3)
• Information about what you need to do
• How the Support Unit can help

3
Outputs Action 2

• Development Partnership Agreement (DPA)
• Transnational Co-operation Agreement (TCA)
• Equal Opportunities Policy
• Public Match Funding Certificates (for first 12
  months)
• Profile and Advance Claim Form
• CD ROM/Disk

4
Outputs Action 3

• Mainstreaming Partnership Agreement (MPA)
• Public Match Funding Certificates (for first 12
  months)
• Profile and Advance Claim Form
• CD ROM/Disk

5
Materials and Support

• Forms and guidance available today
• Guidance notes on leading principles available
• Downloadable from www.equal.ecotec.co.uk
• Helpline support
• Additional help available
• Project Planning seminar on 11 and 12 November,
  London

6
Timeframes
Earliest deadline 28/02/05 Latest deadline
30/04/05
Earliest Action 2 start 1/05/05 Latest Action 2
start 1/07/05
DPA
Submission to ESU
Approval
TCA
Advance Payment
MPA
Earliest deadline 28/02/05 Latest deadline
30/04//06
Earliest Action 3 start 1/05/05 Latest Action 3
start 1/07/06
7
Next Steps

• Consult with partners
• Identify issues and concerns
• Confirm resources
• Involve all stakeholders
• Look at
• Forms and guidance notes
• Begin to plan your DP
• Activities, tasks and responsibilities
• Consult with existing DPs

8
What is the DPA?

• Rationale for DP
• Planned objectives, activities, outputs and
  finances of DP for whole of Action 2
• Signed by lead partner/DP Ltd and partners
• Jointly developed with partners and other
  stakeholders
• Forms part of Agreement with ESFD
• Covers reporting requirements of Action 2 Closure
  Report and EC
• A live document

9
Development of DPA

• Should reflect and refer to consultations with
  target groups, TNG members, policy makers,
  employers during Action 1
• Should reflect learning from other relevant
  projects and actions, including any specific
  research commissioned
• Equal opportunities and empowerment issues should
  underpin
• Be concise (word limits apply!)

10
Key Sections

• Changed from Round 1 to assist project planning
  and management
• Rationale for labour market/target group
• Partnership analysis
• Strategic objectives, outputs and work plan
• Leading principles
• Monitoring and evaluation
• Expenditure and income analysis
• Certification

11
DPA
Summary and rationale
TCA development
Partnership analysis
MPA development
Strategic objectives, outputs and work plan
Leading principles
Monitoring and evaluation
DP activities
Finance
12
Partner Analysis

• Identify partners
• experience, skills, expertise and resources
• interest and expectations
• barriers and issues
• roles
• Stakeholder involvement
• Resource management
• Main activities of DP must be undertaken by
  partners
• All partners costs must be actual

13
Partnership Features
14
Who to include when submitting DPA

• Only confirmed partners at this stage
• Consider who needs to be included to meet
  objectives of DP
• Consider how voluntary and community-sector
  organisations can be included - empowerment issue
• Consider size of partnership and management
  arrangements

15
Strategic Objectives
SMART criteria Specific, Measurable, Achievable,
Realistic and Timebound
16
Work Plan

• Breakdown of strategic objectives by activities,
  responsibilities and timeframes
• Outputs relating to objectives and activities

17
DP Outputs
18
Leading Principles (Equal Opportunities)

• Summary
• Equal Opportunities Implementation Strategy
• Based on Equal Opportunities Policy

19
Equal Opportunities Policy

• Equal opportunities should underpin all DP plans
  and activities
• Developed and agreed by DP during Action 1
• Key part of DPA (attached at Annex 4)
• Guidance on current legislation and how to
  develop an equal opportunities policy and
  implementation strategy in Guidance on completing
  DPA

20
Leading Principles

• Innovation
• Type and level of innovation, and how it relates
  to other aspects of the DP
• Current position, evidence, audiences
• Empowerment
• Individuals, partners, employers, issues
• Transnationality links to TCA
• Activities, levels, outputs and responsibilities
• Mainstreaming links to MPA
• Potential activities and audiences
• Equal Opportunities outcomes into policy and
  practice

21
Monitoring and Evaluation

• Linking both objectives and leading principles
• Overview of how all aspects of the DP work will
  be evaluated
• Soft outcomes
• Roles and responsibilities

22
Expenditure and Income Analysis

• Guidance on methodologies, ineligible costs,
  ringfencing etc.
• Rules on transnational costs - costs of DP NOT of
  transnational partners, unless reciprocal
  arrangement
• Match funding - integral part of developing DPA
  with partners

23
Certification and Annexes

• DPA must be stamped and certified by all partners
• Annex 1 Partners Details and Certification
• Annex 2 DP Diagram
• Annex 3 Transnational Partners
• Annex 4 Equal Opportunities Policy
• Annex 5 Beneficiary Outputs

24
GB Equal Support Unit

• Named Contact
• DP and Finance Contacts
• Tel [phone]
• Fax [phone]
• Email equal_at_ecotec.co.uk
• Wesbite www.equal.ecotec.co.uk

25
Introducing the TCA
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Why transnationality?

• Add value to domestic activity
• develop common European solutions to common
  European problems
• build on current good practice
• deepen understanding of nature and forms of
  discrimination, inequality and labour market
  exclusion
• keep up to date with policy developments around
  Europe

27
Transnational Co-operation

• Integral and adds value to DP activities
• Levels of transnational work
• exchange info / experience
• exchange trainees, trainers and staff
• parallel development of new approaches
• transfer and adapt approaches across Member
  States
• joint development
• Aim for creative outputs - ensure added value

28
Searching for Transnational Partners

• Must have at least one DP from another Member
  State
• BUT-at least 2 DPs from other Member States
  recommended
• Research
• -partners prior experience
• -other transnational contacts
• -Equal Common Database (ECDB)

29
Equal Common Database

• http//europe.eu.int/comm/employment_social/equal/
  index_en.html
• Up to date summary of all DPs across Europe
• European Questionnaire
• Extensive search facilities
• Advised to search within chosen theme
• but think creatively
• May learn from differences as well as
  similarities

30
Things to watch out for

• Check national priorities
• Check how issues/problems are classified across
  themes
• Technical/specialist terminology may not be
  consistent
• Be prepared for translation work

31
Where does the TCA fit in?

• Prepared and agreed during Action 1
• Validated via ETCIM by 2 months before Action 2
  start date
• Assessed by the relevant National Support
  Structures / Managing Authorities
• Becomes a working document during Action 2

32
What does TCA stand for?

• Transnational
• Co-operation
• Agreement

33
What is the purpose of the TCA? (1)

• Confirms the Development Partnerships commitment
  to work transnationally
• Presents an overall vision for the transnational
  partnership
• Establishes a common and agreed understanding of
  the transnational partnership, activities and
  outputs right from the start

34
What is the purpose of the TCA?(2)

• Complements and adds value to the DPA
• Provides a structured basis for
• planning the transnational work during Action 1
• managing, monitoring and evaluating the
  transnational work during Action 2

35
What does the TCA look like?

• Same as for Round 1
• Detailed in Brief 11 and Annex 11 of the Equal
  Guide on Transnationality
• Divided into 6 sections covering the main aspects
  of the transnational work
• Completed, submitted and validated electronically
  via ETCIM

36
Using ETCIM

• Equal Transnational Co-operation Internet Module
• web-base management tool
• appoint ETCIM administrator
• work in collaboration with partners
• seek agreement by Support Unit, in conjunction
  with DPA.

37
TCA Content (1)

• Section 1 names of the transnational
  partnership and participating Development
  Partnerships
• Section 2 rationale and objectives
• Why?
• What?
• Section 3 work programme and methodology
• How?
• When?

38
TCA Content (2)

• Section 4 organisational and decision-making
  arrangements
• Who?
• Section 5 monitoring and evaluating procedures
• What exactly?
• Section 6 financial provisions
• How much?

39
Eligible costs

• Costs of participation
• Communication/translation
• Information visits/placements of participants
• Contributions from each DP for joint
  activities/joint development
• Meetings/events/placements
• Joint activities/joint development of services
  carried out by third parties
• Co-ordination secretariat, experts and evaluation

40
Value of the TCA

• Of most value if used in a practical way
• Used to
• focus discussions and establish clear basis for
  co-operation
• agree the detail of the transnational work
• assist day-to-day management of the transnational
  work
• review progress, outputs and achievements
• publicise and raise awareness of the
  transnational work
• empower target groups and other stakeholders
• Work alongside other documents and tools (e.g.
  glossary, work plans, terms of reference)

41
A few tips for Development Partnerships...

• Quality Input
• Takes time and effort
• Take account of language and vocabulary - avoid
  jargon!
• Be as clear and specific as possible
• Prepare and agree a paper version before using
  ETCIM

42
More information

• New Guide on Transnational Co-operation
• ETCIM User guide
• Transnationality- a guide for Development
  Partnerships
• Building an Equal Europe Conference (12/13
  January 2005)
• Contact the Equal Support Unit

43
Action 3 and your EQUAL Mainstreaming Partnership
Agreement
44
What is Action 3?

• Dissemination
• Sharing information and raising the awareness of
  the target audience of your activities.
• Mainstreaming
• Influencing your target audience to adopt your
  outcomes or products into mainstream provision

45
What is the MPA?

• Details your mainstreaming strategy including
  objectives, activities, outputs and finances for
  the whole of Action 3
• A working document, updated to reflect any
  changes in your mainstreaming programme or
  partners
• Develop in conjunction with TNG members and
  policy makers

46
Timetable

• Earliest start date 1st May 2005.
• - Action 3 can begin on the same day as Action 2
• Latest start date 1st July 2006
• - MPA, Profile and Advance Claim form and Public
  Match Funding Certificates submitted to the
  Support Unit 2 months prior to your Action 3
  start date.
• Latest end date 31st December 2007

47
Development of your MPAWhat, Who, How and When

• Decide what outcomes and products that you want
  to mainstream
• Consider your target audience and who needs to
  know what your project has achieved or produced
• How are you going to get information to the
  people that matter?
• Decide when to involve or inform your target
  groups

48
Section 3 Summary

• Your summary will appear on the Equal website
• The Support Unit will use it to represent you in
  its publicity materials
• The summary should include
• an outline of your objectives
• your partnerships rationale
• your target audience
• the main outputs and outcomes from your
  partnership

49
Section 4 Partnership

• Collaborate with other Equal funded DPs
• Consider the roles of existing Action 2 partners.
  How can they be best utilised during Action 3?
• Bring in new partners
• Ensure the structure of your Mainstreaming
  Partnership empowers all partners

50
Section 4 Partnership II

• Decide on the main areas of responsibility for
  each partner
• Management, administration, finance
• Design of activities
• Delivery and implementation
• Monitoring and data collection
• Evaluation - internal

51
Section 5 Strategic Objectives and Outputs

• Summarise the overall aim of your Mainstreaming
  Partnership
• State your strategic objectives and develop SMART
  targets
• Describe your outputs
• How will ESF support provide added value?

52
Section 5 Work Plan

• Develop an appropriate and detailed work plan to
  include
• activity to be support by Action 3
• a timetable for activities
• roles and responsibilities

53
Section 6 Transnationality

• Equal can fund additional transnational activity
  during Action 3 if
• Activity is additional to your TCA
• Additional work primarily benefits the GB target
  audience of your partnership.
• Activity meets all eligibility requirements

54
Other sections

• Monitoring and evaluation
• Expenditure
• No beneficiary costs in Action 3
• Income match funding and revenue
• Financial and audit procedures
• Audit requirements set out in the Equal
  Handbook.

55
Timetable

• Earliest start date 1st May 2005. Action 3 can
  begin on the same day as Action 2
• Latest start date 1st July 2006
• MPA, Profile and Advance Claim form and Public
  Match Funding Certificates submitted to the
  Support Unit 2 months prior to your Action 3
  start date.
• Latest end date 31st December 2007

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Clinic Sessions