Linux Office Automation Environment in Planning Department

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Linux Office Automation Environment in Planning
Department

• by
• Stanley Tsoi
• Systems Manager, Planning Department
• 6 December 2005

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Agenda

• Accessibility Programme
• Linux Workstation Approaches
• Critical Success Factors
• Total Cost of Ownership (TCO)
• The Way Forward
• Q A

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Accessibility Programme

• Accessibility Programme (AP) in HKSARG
• - E-Service Terminal (EST)
• E-mail
• Intranet Internet access with browser
• Office automation software
• E-leave, e-payroll, G2E/G2G applications
• Improve IT literacy promote e-culture
• For staff with no operational need of dedicated
  PC

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Accessibility Programme (Contd)

• AP Implementation in PlanD
• A maximum of 100 ESTs among 3 sites
• For AP users, temp staff interested users
• Additional easy-access facilities
• Redeployment of obsolete PCs notebooks
• Use share existing applications, file servers,
  printers network resources
• Integrate w/ Windows Active Directory
• Require centralized desktop management

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Accessibility Programme (Contd)Architecture
Overview of PlanD
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Accessibility Programme (Contd)

• AP Implementation in PlanD (Contd)
• - Implementation period (Jan - Jun 2005)
• Software applications deployment
• Operating System Sun Wah Linux
• Desktop Mgnt Shaolin Aptus, Webmin, Openldap,
  Openssh
• e-mail iNotes
• Browser Mozilla, Firefox
• Office Suite Openoffice.org
• Desktop S/W Adobe Reader, Realplayer, Gxine,
  Samba
• Power Mgnt Apcupsd
• Applications e-leave, e-payroll, Dept
  Portal, Web GIS
• Chinese input various methods handwriting
  recognition

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Accessibility Programme (Contd)Software
Applications in PlanD

• Login Screen

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Accessibility Programme (Contd)Software
Applications in PlanD

• Browser to access PlanD Portal Internet

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Accessibility Programme (Contd)Software
Applications in PlanD

• e-mail iNotes

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Accessibility Programme (Contd)Software
Applications in PlanD

• eLeave and ePayroll

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Accessibility Programme (Contd)Software
Applications in PlanD

• Web GIS (GOS)

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Accessibility Programme (Contd)Software
Applications in PlanD

• OpenOffice

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Accessibility Programme (Contd)Software
Applications in PlanD
Chinese input various methods handwriting
recognition
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Linux Workstation Approaches
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Linux Workstation Approaches(Contd)
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Linux Workstation Approaches (Contd)
Linux Diskless Workstation (LDW) solution is
selected for PlanDs AP
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Critical Success Factors

• Strategy and positioning
• Reliance on Windows solutions in the past
• - Leverage lower-cost, free or Open Source
  Software (OSS) solutions
• Market research, evaluation, solution demo,
  information sharing pilot usage from OGCIO
• Experience sharing from B/Ds
• - PlanDs own market research, solution demo
  technical evaluation
• Linux PCs able to meet AP user requirements
• PlanDs web applications including iNotes

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Critical Success Factors (Contd)

• Management and staff support
• - Support from PlanD management
• Support from different offices
• Support from technical staff
• Support from users

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Critical Success Factors (Contd)

• IT training and culture
• - Suitable for new or novice PC users
• - Lower-cost but optimal solutions
• - Positive attitude among AP existing IT users
• - Less resistance to new IT solutions
• - Opportunities for training improvement

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Critical Success Factors (Contd)

• Technical considerations
• - Usability
• Performance scalability
• Flexibility customization ability
• Integration other compliance
• Security
• Ability to implement maintain

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Total Cost of Ownership

• Hardware cost
• Software cost
• Implementation deployment cost
• Training cost
• H/W S/W maintenance cost
• Support cost
• Cost of productivity loss
• Downtime cost
• Reference URL http//itginfo.ccgo.hksarg/content/
  linux/tco/index.htm

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Total Cost of Ownership (Contd)

• Cost comparison for 100 ESTs

Note Costs are for illustration purpose only
they are not actual costs for PlanDs AP
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Total Cost of Ownership (Contd)

• Cost comparison for 100 ESTs (Contd)

Note Costs are for illustration purpose only
they are not actual costs for PlanDs AP
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Total Cost of Ownership (Contd)

• Cost comparison for 100 ESTs (Contd)

Note Costs are for illustration purpose only
they are not actual costs for PlanDs AP
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The Way Forward

• Differentiate mission-critical applications from
  supporting functions
• Continue to leverage lower-cost, free or OSS
  optimal solutions
• Provide sufficient user training and develop
  support personnel
• Consider deploying to users with less demanding
  PC requirements
• Aim to save money ease support

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Questions Answers

• Thank You
• Q A