CHLA/HEARTH bibliographic metadata creation process

1
CHLA/HEARTH bibliographic metadata creation
process
2
Finding titles

• Preservation/IT staff record the titles added to
  the system in Frances database
• LTS staff access the database to learn what new
  titles have been added
• LTS staff search Voyager to identify records for
  new titles

3
Changing the MARC record (1)

• Copy the record for the print title and make the
  following changes to the MARC records
• Update ISBD punctuation (most of the records for
  titles in HEARTH were created using old catalog
  rules)
• Add fixed fields
• 006 computer file
• 007 electronic resource (OCLC/DLF standards)
• Add 245 h electronic resource
• Add 440 series heading

4
Changing the MARC record (2)

• 5XX fields
• 538 note about Internet access
• 538 note about how the files of the digital copy
  were created
• 500 note about who funded the digitization
• 533 note about who created the electronic
  reproduction (Cornell and Trigonix)
• 516 note about type of file
• Electronic resource fields
• 776 to link print, microfilm and electronic
  record together
• 856 with URL and PURL we maintain the URL in the
  PURL server only, not in the bib record.
• 899 electronic resource code that we add to all
  our electronic resources
• 906 access rights cots (wo open to world)

5
Changing the MARC record (3)

• DLF/OCLC Digital registry fields
• 538 note about how the Digital Master was created
• 583 note with digitization information
• 538 note with master and use copy

6
Saving the bib record and updating the database

• Save the new record for the electronic version
  of the title and add the bib id to Frances
  database

7
From MARC to TEI

• Frances pulls the following information from the
  MARC record into her TEI metadata record

TEI field MARC field
author authorname author authordates 100 a 100 d
we also have plans to map 110, 700, and 710 to author as well we also have plans to map 110, 700, and 710 to author as well
extent 300 a
publisher 260 b
pubplace 260 a
pubdate 260 c
edition 250 a or ed. or edition anywhere in 500 a
keywords 600/610/611/650/651 a h k z
8
Making the metadata available

• Records are exported to OCLC and we are working
  on making files of records available on the CHLA
  and HEARTH web sites.