The LASER Project Kansas State University Manhattan, Kansas

1

• The LASER ProjectKansas State UniversityManhatta
  n, Kansas

2
Agenda

• Profile of K-State
• LASER project defined
• Project timeline
• Communication paths
• Where are we now
• Concerns
• Questions

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Kansas State University

• State-supported university with total budget of
  531M and just over 5M FTE staff
• Enrollment of more than 23,000 students
• Land grant university
• Seven academic colleges plus the College of
  Veterinary Medicine and College of Aviation and
  Technology
• Governed by Board of Regents along with 5 other
  universities, 19 community colleges, 5 technical
  colleges and 6 technical schools

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LASER Project

• Legacy
• Application
• Systems
• Empowered
• Replacement
• Project

• Core systems being replaced
• Student Information System
• Financial Aid Management
• Billing and Receivables
• Financial Reporting System
• Other departmental shadow systems

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Who is currently involved?
LASER Project Sponsors(Executive Computing
Committee)
Oracle Functional Consultants
LASER PROJECT TEAM
Steering Committee
Oracle Technical Consultants
Admissions and Financial Aid Team
Student Financial Team
Registration and Records Team
Project Support
Admissions Office
Controllers Office
Registrars Office
Student Financial Assistance Office
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Project Timeline

• September 2001 Preliminary planning started
• April 2003 University-wide kick-offevent
• May 2003-March/April 2004 CRP1, Discovery,
  coding
• March/April 2004-Sept/Oct 2004 CRP2, Discover,
  coding, and integration testing
• Sept/Oct 2004-March/April 2005CRP3, Solution
  design, build
• July 2005-? Go live with Oracle Student
  SolutionWe have set up a quarterly review on
  go-live date. Our sense is that it could slip.

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Communication Paths

• Steering Committee
• Presidents Staff
• http//laser.k-state.edu/
• InfoTech Tuesday (weekly campus-wide email
  distribution on IT issues)
• Council of Academic Deans
• Department Heads
• Media
• Faculty Senate
• Student Government
• Campus Academic Advisors
• End Users

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Where Are We Now

• Enrollment and PSP progressing nicely
• 200 scenarios tested over the next 8-10 weeks
• Scenario documentation will form the basis for
  script generation and foundation for Tutor
  documentation
• Concerned with adjustment of CRP1 timeline to
  correspond to delay in Oracles next release
  moves end of CRP1 from end of November 2003 to
  February 2004
• Admissions
• Working on scenarios, but with challenges in
  three areas 1. automated admission process
  where specific admission criteria exist
• 2. lack of a robust print solution for
  creation of mailing items
• 3. mechanism where standard test results such as
  ACT, SAT, GRE, etc. can be loaded to OSS

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Where Are We Now

• Student Financial Assistance
• Working on scenarios with mixed success, ISIR
  load function and manual and concurrent process
  for assigned tracking items
• Problems with no CommonLine 5 records produced
  yet, Pell functionality not fully developed, no
  automated system process to re-assign Cost of
  Attendance budgets--For balance of CRP1, SFA
  team will continue testing basic student aid
  functionality such as administering sponsorships,
  creating loan and Pell records, developing award
  schemes, testing disbursement functionality, etc.
  
  
  
  
• Student Financials
• Set-up values have been entered and transactional
  testing is taking place

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Concerns

• Access to assumptions going into systems
  functionality and features
• Oracles plans to include its customer base (at
  the functional level) in discussions regarding
  future enhancements
• Continuing search for an acceptable solution for
  printing volumes of correspondence that will
  continue to be a mainstay of our customer service
  initiative
• Suggest that active TARs be cleared by mutual
  consent of Oracle and the University
• Oracles plans for enhancing NCAA
  reporting/tracking functionalityhigh priority
  for large institutions such as K-State

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Concerns

• Functionality of tuition waivers
• Delay in the release of Financial Aid Business
  Views and Discoverer
• Must need IRS 1098-T reporting functionalityunder
  stand will be available in 2004
• Development of important processes for basic
  functionality is being left up to the
  universities

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Questions

1. We are able to print a rudimentary transcript,
   but the format would never be acceptable at
   K-State. Have others created a transcript in OSS?
2. For schools who have implemented CRM, how far are
   you in the implementation of OSS and integration
   with CRM? How are you corresponding with students
   in CRM vs. what plans are for OSS?

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Thank you

• Larry Moeder, Chair, Steering Committee,
  larrym_at_ksu.edu(planned to attend, but was unable
  to due to a last minute conflict)
• John Struve, LASER Project Coordinator,
  johnm_at_ksu.edu