Roadmap for a successful event

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Roadmap for a successful event
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Key areas for a successful Conference

• Conference Promotion
• Secretariat Management
• Abstract Management
• Delegate Registration
• Hospitality
• Onsite Management
• Finance Management

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Conference Promotion

• Promotion Thru own Branches Associate Companies
  all over the World
• Special Conference Airfare to Attract Large no of
  Delegates
• Assistance in sending bulk brochures thru Air
  India

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Secretariat Management

• Dedicated staff capable of handling all
  Conference Queries
• Conference Management Software for Registration
  and various MIS reports on real time basis
• Effective Liasoning with various Committee Members

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Abstract Management

• Design and incorporate online abstract submission
  through official website
• Coordination with Technical Committee in
  selection Process
• Compile abstract/proceedings into CD ROM/ Hard
  copies

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Delegate Registration

• Capable of Handling onsite and offsite
  registration
• Badges( Normal/ Bar-coded)
• Booth Planning for Smooth Registration

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Hospitality

• Hotel Accommodation
• Pre / Post Tours
• Spouse Programmes
• Technical Visits
• Airport Facilitation

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Onsite Management

• VVIP/VIP Protocol Facilitation
• Inauguration Management
• Catering Management
• Hall Management
• Security Management
• Exhibition Area
• Cultural Events

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Finance Management

• Effective Budgeting taking advantage of CIMs
  Buying Power
• Online Payment Facility thru Credit Card
• Budget Reporting
• Advise Organiser in Inflow/Outflow Management

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Case Studies
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Indian Science CongressLocation - Delhi

• Indian Science Congress based in Calcutta
  recruited us four months prior to the congress
  after snapping ties with their previous Event
  Manager.
• 80 parallel sessions, 7000 Lunches every day.
• 200 Exhibition Stalls
• Erection of 2 Swiss Hangers.
• 50 coaches for 7 days.
• 60 CIM Manpower.

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World Seed Congress 2003Location - Bangalore

• Client - International Seed Federation
• Recruited us after considering 13 proposals from
  India.
• Delegates profile CEOs, MDs of 800 companies
  Worldwide.
• Sit down dinner for 1000 Delegates at Bangalore
  Palace.

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Our Strengths

• 53 International / National Conferences across
  all Industry segment.
• Trusted by World bodies, UN Agencies.
• The ONLY focused Conference Management Company in
  the Country.
• Approved by Department of Tourism, Govt. of
  India.
• Active working relationship with DTTDC.

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Our experience

• Each year we have met the expectations of
  thousands of delegates tourists
• Have successfully handled international
  conventions, congresses exhibitions with
  participation ranging from 750 to 3000 delegates
• Have an enviable list of international
  conferences exhibitions

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Our Office Locations

• New Delhi
• Mumbai
• Bangalore
• Kolkata
• Dubai
• Sri Lanka
• London (marketing office)
• Australia (marketing office)

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OUR FORTHCOMING EVENTS
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CIM Your answer for a perfect conference !!

• We understand the mechanics of managing
  conferences better than any one else
• We are geared to handle from small niche shows to
  Large Conferences People,Processes and Products
  
• We become an integral part of the organization
  and work under the direction of key personnel.
• It is through this flexibility that we forge a
  partnership with our clients.

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Thank You For Your Time