Enterprise Financial System (EFS)

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Enterprise Financial System (EFS)

• Project Update
• Grants Management User Network
• October 13, 2006
• www.finsys.umn.edu

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EFS Project Update

• Objectives
• Status
• Proposed policy changes
• Next steps for project
• Q A

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The Latest

• Analyze Phase completed
• Involved 100 subject matter experts, teams
  business process owners
• Completed 50 conference room pilots
• Reviewed 170 business processes
• Determined the fits between requirements and
  PeopleSoft
• Determined the gaps
• Determined to-be business processes
• for each module

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Fits Gaps Summary

• Remember guiding principle is to install
  PeopleSoft as vanilla as possible
• For all modules
• Total requirements 3,472
• Total fits 2,843
• Total gaps 629
• Requirements met 82 percent

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Phasing the Gaps

• BPOs, EFS Teams Management joint effort
• Currently underway
• Critical for July 1, 2008
• Can wait until after go live
• Commitment for a Phase 2

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Grants, Projects Contracts

• Primarily used by SPA SFR, departments will use
  the data entered into GPC
• Integration of sponsored data into one system

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Policy Procedure Recommendations

• Examples
• Facilities Administrative processing
• At what level we budget
• Commitment Control
• Cost Share tracking

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Accounts Receivable Billing

• Integrated services model
• Larger impact on non-sponsored
• Current structure for sponsored
• Formalization of SFR procedures into policies

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Policy Procedure Recommendations

• Examples
• University wide policies for credit collections
• Central lock box
• Depositing of Program Income
• Automate Print Mail Bills

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Accounts Payable Expenses
Budgets
Accounts Receivable Billing
Treasury Endowments
Asset Management
Integrated Financial System
General Ledger/Chart of Accounts
Purchasing eProcurement
Grants, Projects Contracts
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Next Steps

• Functional design
• Technical design
• Build
• Test User Acceptance Test
• On track for July 2008 go-live

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Resources

• Web site www.finsys.umn.edu
• Email finsys_at_umn.edu
• Team leads
• Subject matter experts
• Meetings like this!

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What are Your Questions?
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Thanks everyone!

• Have a great fall!