Conference Operations

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Conference Operations

• Technical Activities Council
• at Globecom 2008 New Orleans
• Tuesday Dec 2, 2008

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ComSoc Conferences Council
VP TechnicalActivities
Voting member of Council Voting member of
Boards
OVERLAPPING CONFERENCE BOARDS MEMBERSHIP
Members-at-Large Rob Fish (GIMS and
CCNC) Heinrich Stuettgen (GITC) Shueng-Han Gary
Chan (ICME) Harvey Freeman (INFOCOM and
SECON) Raouf Boutaba (NOMS and IM) Nim Cheung
(OFCNOFEC and MILCOM) Hamid Aghvami
(PIMRC) Roberto de Marca (WCNC) Stan Moyer
(ComSoc Treasurer)
Technical Committee Cluster Chairs Algirdas
Pakstas (Communication Software
Services) Stefano Galli (Communications/Signa
l Processing) Bulent Yener
(Networking) Pascal Lorenz (Vertical Issues
in Communication Systems)
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Agenda

• Sponsorship Application Process
• Sponsorship Application Form
• Logo challenges
• Strategic Event Process
• Sponsorship Statistics
• Cluster Review Site

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Sponsorship Application Process

• Event Management Submits Application
• Bi-weekly Review
• Ensure all information provided
• Determine status of post-event deliverables from
  previous event
• Proceedings uploaded into Xplore
• Copies of proceedings, final program,etc.
• Provision of attendee list
• Payment of any applicable processing fees
• All deliverables must be met before new
  application will be processed
• Check event website CFP
• TC Cluster Review
• Approval/Denial based on Cluster Response
• Notify Event Management

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Sponsorship Application Form

• July 8, 2008 Update Changes Included
• Returning Events
• Two Sponsorship Levels Offered
• Technical Co-Sponsorship
• Financial Sponsorship (100)
• Long-term relationship
• Provide basic information for future events
• Provide surplus/loss info for past events
• 1-year notice to terminate
• Coordination with Technical Committees
• In Technical Scope?
• TC Contacted?
• Sister Society Involvement
• Is IEEE Xplore Allowed to Publish Your
  Proceedings?
• Terms of Agreement
• Signatures Applicant, ComSoc, IEEE (for
  technical co-sponsorships)

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Sponsorship Application Form

• Early Spring 2009 Update Planned Changes
• TC representation on TPC at least 3 TC
  representatives
• Add website location of form (many applicants use
  the previous years form)
• Sister Society involvement clarify this implies
  a Sister Society must have a financial interest
  in the event
• Other additions?

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ComSoc Logo Usage

• ComSoc-sponsored (financial and technical) events
  must use the ComSoc Society logo
• ComSoc Chapters may use the ComSoc Chapter logo
  for any local chapter activities (newsletters,
  websites, meetings, etc.)
• Logos have beendeveloped for each chapter
• Create-Net and ICST Issues
• Logo guidelines on our website to be revisited
• We must protect our ComSoc logo and name
• Applying events are not authorized to use our
  logo or name until/unless they receive approval
• References to approval pending or similar are
  not allowed
• A chapter logo may not be used by an event to
  imply ComSoc Society sponsorship
• Technical Committees may not technically
  co-sponsor an event

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Strategic Event Process

• ComSoc VP recommends event to Conferences Council
• Conferences Council reviews
• Event submits application form
• Application sent for Cluster Review with the
  following note
• This event has been selected to satisfy
  ComSoc strategy and therefore TC endorsement is
  being requested.

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SponsorshipsStatistics for 2008
50 FIN PIMRC MILCOM ISCC
EDOC ICCSC COMSWARE 33
OFC/NFOEC 25 ICME ATC-REV 10
WTS
100 FIN GLOBECOM ICC WCNC
INFOCOM CCNC SECON IM/NOMS
DYSPAN CQR CTW LAN/MAN CCW
ISPLC ANTS

• 24 events Financial
• 14 at 100
• 6 at 50
• 1 at 33
• 2 at 25
• 1 at 10
• 62 events Technical
• 15 events - Denied

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SponsorshipsPreliminary Statistics for 2009

• 19 Events Financial
• (2 under discussion)
• 16 Events - Technical

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New Cluster Review Site

• Google Sites tool
• Group username/password protected
• Early January cutover with first group of 2009
  applications to be reviewed
• One email from Bridget for each review period
• One place to go for all events being reviewed
  (as opposed to multiple emails)

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Survey responses so far.
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Discussion with your colleagues
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Application Status
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Next Steps

• Rollout in January
• Your feedback is welcomed
• Edits/changes as we run into them
• Revisit in Dresden

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• Thanks!
• Merrily Hartmann
• Merrily.Hartmann_at_comsoc.org