eProcurement: A Beacon District, City and County experience'

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e-Procurement A Beacon District, City and County
experience.

• Chris Elliott (Staffordshire Moorlands DC)
• Wayne Baxter (Leeds City Council)
• Olivia Thomson (Cambridgeshire County Council)

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Session Outline

• Where did we start from?
• Where are we now?
• Benefits and Barriers
• The future of e-Procurement where next?

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(No Transcript)
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Staffordshire Moorlands DC

• Early adopter of ENABLE in 2003
• P Cards since 2002
• Strategic Approach based on .,
• Planning Organisation
• Quick wins
• Innovation
• Partnership working

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Benefits and Barriers (i)

• One team delivering e-Gov, ICT, Business
  Improvement, Corporate Procurement
• Improving service delivery, efficiency, softer
  corporate objectives
• Routine procurement modernised
• National Procurement Milestones met
• Open to External Challenge

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Benefits and Barriers (ii)

• E-procurement has released only 1 FTE
• Strategic approach more significant
• Baselining and monitoring is key
• Access to market knowledge
• Suitability of e-tendering/e-auctions
• Effort in engaging regeneration, LSP etc
• Easy to use capacity as an excuse

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Leeds City Council - The Starting Point
Functions
Strategy
Service
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Benefits and Barriers (i)
?

• To date

?
?
?
Leeds Electronic Tendering System (LETS)
Supplier and Contract Management System (SCMS)
Electronic Purchasing P2P / P-Cards
?
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Benefits and Barriers (ii)

• Benefits
• 25,720 firms have self-registered
• 3494 tenders placed on the site (2.9bn)
• 94.7 of tenders downloaded electronically
• 66.7 of tenders are submitted electronically
• 95 of feedback good or very good
• 200k per annum savings (adverts, paper, staff
  time)
• Barriers
• Differences between procurement / payment
  functions
• BPR of the creditors payment systems

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Cambridgeshire County

• Focus on P2P transactions
• Oracle iProcurement Purchase Cards
• Big Bang Council-wide rollout
• followed by Change Management programme!
• Acceptance has taken time but has been worthwhile

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Benefits and Barriers so far

• Benefits already realised
• Corporate arrangements delivering cashable
  savings
• Time savings flexibility for users
• Visibility management information, monitoring,
  collaboration
• Barriers already overcome
• Cultural issues its my budget
• Commitment to ongoing investment
• Embedding and maintaining business as usual

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Benefits and Barriers cont.

• Benefits to be realised
• As well as ongoing benefit from those already
  mentioned
• Using MI to improve VfM, contract management, and
  procurement
• Standardisation, contract performance, improving
  quality and vfm
• Barriers to be overcome
• Resources, priorities, maintaining profile, staff
  skill/ knowledge bases
• Belief that efficiency is just about moving
  numbers around

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e-Procurement Where next?

• Procurement is key to achieving Efficiency
• Good Procurement provides opportunities for
  improvements in service, quality, efficiency
• Technology will help us to realise the benefits
• More Shared Services Models likely to emerge