Results Based Management and UNDAF Results Matrix

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Results Based ManagementandUNDAF Results Matrix
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RBM Meaning
UNDG perspective

• Management strategy of an organization
• Processes and inputs desired results
• Accountability for results
• Monitoring progress towards results
• Reporting on performance

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• Results Based Programme Planning
• The sum of interventions is sufficient to achieve
  the expected result

Results Based Programme Management Resources
are focused on achieving the expected results
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• Results
• Change
• Causality
• SMART
• Impact, Outcome, Output
• Results chain

Definitions
Principles
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 A result is a measureable or describable
change resulting from a cause and effect
relationship. Three typesImpact
OutcomeOutput
What is a result?
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Two major elements
Change
Causality

• Visible transformation
• In a group
• In an organization
• In a society
• In a country

Cause and effect relationship between an action
and the results achieved. If-then logic.
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S
Specific
M
Measurable
A
Achievable
R
Relevant
T
Time bound
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Definitions
Positive and negative, primary and
secondary long-term effects produced by
a development intervention, directly or
indirectly, intended or unintended.
Impact
Outcome
The likely or achieved short-term and medium-term
effects of an interventions outputs.
Output
The products and services which result from the
completion of activities within a development
intervention.
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Types of Change
Impact
Changes in the lives of people
Outcomes
Institutional Change values, laws associated
with institutional performance, new
institutions Behavioural change new attitudes,
practices
Outputs
Operational Change products and services
knowledge, skills
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Most often the results chain takes the form of a
results framework
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A Typology for RBM
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A Typology for RBM Poverty Reduction
Results
Like
Focus
_at_ Timeframe
then
Poverty reduced
if
then
Outcome
Employment and income generation increased
Institutional/ Behavioural
5 yrs
if
then
3000 new small enterprises developed in poorest
provinces
if
7 model business incubators operational in
poorest provinces
then
if

• Acquire facilities
• Staff training
• Micro-credit provision..

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A Typology for RBM Conflict Prevention
Results
Like
Focus
_at_ Timeframe
then
Attainment of good government at all levels
if
then
Outcome
Good governance reforms and practices
institutionalised
Institutional/ Behavioural
5 yrs
if
then
Conflict prevention capacities strengthened
if
Local gov. and communities conduct risk
assessments
then
if

• CBO/ local gov training
• Community consultations
• - Small grants provision

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Results-Chain
effectiveness
efficiency
Inputs
Activities
Outputs
Outcomes
Impact
Indicators
Assumptions/Risks
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From Results Chain to Matrix
Halt and reverse the spread of HIV//AIDS
Country response to HIV/AIDS strengthened and
intensified
Leadership committed to an effective national
response
Strengthened National AIDS Coordinating bodies
By 2015, adult HIV prevalence rate is less than
10 percent
By 2010, national response to HIV/AIDS
strengthened and intensified
Leaders committed to an effective response


National AIDS Commission effective guides
response
Leaders committed to an effective response


Civil society engaged in national response
Partnership forum strengthened and expanded
Improved access to financial resources
Country supported to secure Global Fund
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Helpful reminders

• Collective accountability increases as you move
  up the chain of results towards outcomes and
  impacts
• Key message ? No agency can go it
  alone!
• A results matrix is a means not an end
• A results matrix is contextual (anchored in the
  current context of the country)
• AND Uses the best judgment of the UNCT at all
  times

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Results matrix Lets do it
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Exercise A
Reduce the level of poverty and income inequality
in accordance with the MDGs and PRSP.
Pro-poor policies and programmes are formulated
and implemented.
Mechanisms for preparing socially-oriented
budgets introduced.
Regional and community devt strategies and
budgets based on principles of socially-oriented
and equitable growth
Officials at central and local levels are able to
prepare socially-oriented budgets.
Officials at central and local levels are able to
design and implement socially-oriented
development strategies.
3 year, socially-oriented regional and community
development strategies are adopted.
Access to suitable housing for the poor and
socially disadvantaged is increased.
A national action plan, including housing for the
poor, is adopted and incorporated into the PRSP.
Partnerships between the public and private
sectors for public housing are launched in pilot
communities.
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Exercise B
Transparency and accountability of Government
strengthened in accordance with the MDGs and PRSP
Strengthen the capacity of the civil society to
participate in, and influence, Government
policies and programmes
General public is better able to refer cases of
gender-based violence to local authorities
Gender-based violence is reduced and women
participate actively in political processes at
all levels.
Women leaders are able to participate fully in
political elections, negotiations and conflict
resolution activities.
General public has increased knowledge of the
importance of women in decision-making
At-risk groups participate actively in prevention
and monitoring of human and drug trafficking.
A civil society network for monitoring drug and
human trafficking is established.
NGOs and CBOs have the skills to prevent and
monitor drug and human trafficking.
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Exercise C
Good Governance and the protection of Human Rights
By 2010, achieve effective participation of
citizens, and government accountability and
integrity
Laws on public demonstrations and freedom of
association improved in accordance with
international standards.
Increased participation of civil society and
citizens in decision making
Strengthened community participation in the
planning and implementation of local development
activities
Capacity of civil society strengthened through
civic education and engagement with Parliament
Advocacy programmes conducted for accession to
the UN convention against corruption.
Corruption in government management significantly
reduced
Advocacy programmes conducted for the adoption of
a national anti-corruption law
Effectiveness of decentralized government
structures improved to deliver basic services
Government assisted to meet its obligation under
the International Covenant on Economic, Social
and Cultural Rights.
Capacities of communes for decentralized
planning, management and delivery of public goods
and services further strengthened.
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Language

• Action Language
• expresses results from the providers perspective
• can often be interpreted in many ways
• focuses on completion of activities

• Change Language
• describes changes in the conditions of peoples
  lives
• sets precise criteria for success
• focuses on results, leaving options on how to
  achieve them

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Rights-based results

• Choose one result
• Consider
• Whose rights are not being met?
• Who has an obligation to act?
• What do these people need to be able to act?
  (knowledge, skills, resources)
• Re-phrase the result statement to make it more
  rights-based

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Language
Action Language to promote child survival,
physical and psychological development statement
to promote the use of impregnated bednets
indicator number of TV and radio jingles
providing Malaria education number of bednets
distributed train 100 teachers in participatory
teaching
Change Language young children are alive,
healthy, well nourished and active
learners statement People in affected areas
have increased knowledge of how to prevent
Malaria at least 80 of people in endemic areas
sleep under an impregnated bednet indicator
of people who know that sleeping under bednet
reduces the risk of Malaria of people who
sleep under an impregnated bednet teachers know
how to teach in a participatory way (how this
will be achieved will be clarified in the
activity description)
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Assumptions and risks
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• Necessary conditions for the achievement of
  results at different levels.
• Internal and external conditions to the program.

Assumptions
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• Determines the probability that the identified
  conditions will not be present.
• Risk level
• High
• Medium
• Low.

Risk Analysis
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Assumptions Risk Analysis
Assumptions
Assumptions
Assumptions
High risk
Moderate risk
Low risk
Activities
Outputs
Outcomes
Impact
Decreasing Management Control
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Identifying Assumptions
Assumptions
Assumptions
Assumptions
Activities
Outputs
Outcomes
Impact
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To consider strategies that can reduce the level
of risk. Resources reallocation
Why Risk Analysis?
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Mitigation of critical assumptions (number or
scope)

• Strengthening management capacities (UN,
  Government).
• International experience and knowledge
• Partnership (action of others)
• Research and negotiation before finalizing the
  programme design
• Modifying activities or budgets
• Adding a clear advocacy agenda

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• Periodic review exercises
• Revisit the UNDAF Results matrix when needed

External Risks monitor to check whether the
programme as a whole still makes sense!
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UNDAF Results Matrix Value Added
Relevance Focus
National priority or goals
UNDAF outcome by the end of the programme cycle
Country Programme outcomes
Resource mobilization targets
Country Programme outputs
Role of partners
Transparency
Accountability
Efficiency
Coordination and Programme Modalities
Communication Fundraising
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