IAPT Data Set and Key Performance Indicators

1
IAPT Data Set and Key Performance Indicators

• What are they and how do they link together?

2
IAPT Data Set

• Data that is collected for every patient in an
  IAPT service, including
• Patient data (demographic)
• Contact data (outcomes and interventions,
  collected every session)
• Care Pathway data (summary information including
  key dates)
• Minimum and recommended

3
IAPT Key Performance Indicators

• To monitor regional and national progress against
  the IAPT public commitments, covering
• Vital Signs PSA Indicators more people
  accessing treatment
• Extending access to NICE-compliant services
  half of those who leave treatment moving to
  recovery
• Helping people back to work fewer people on
  sick pay and benefits
• Building a skilled workforce newly trained high
  and low intensity therapists
• 12 data items taken from the IAPT minimum data set

4
How do they link together?
SHA
DH
KEY PERFORMANCE INDICATORS
PCT
Service-level
Patient-level
Minimum Data Set
Provider
Full recommended Data Set
5
IAPT Data Set

• Outcomes Toolkit 2008-09

6
First Steps

• Identify a Data Collection Lead/Information
  Manager
• Understand what information should be collected
  (Chapter 3)
• Conduct a baseline assessment
• What is your current level of data collection
• How does this differ from the IAPT requirement?
• Are you capable of collecting the full
  requirements, what systems are in place?
• What is your data collection model (i.e. who does
  what and how?)
• Will your model need to be adapted to meet the
  requirement?
• Agree a data collection approach/model (Chapter
  4)
• Identify delivery constraints and resource
  requirements (including workforce impact and
  training issues)
• Develop a local delivery plan

7
How will information be collected?

• The IAPT pilot sites showed that there is no
  right or wrong mechanism for collecting data
• Whatever method used, it is essential that
  clinicians have access to up-to-date clinical
  progress data at each patient session
• IAPT pilot sites found it helpful to use a
  computerised records system
• PCTs can either adapt an existing system or
  commission a private software solution
• DH National Data Collection system via ISB under
  development

8
How can the data be used?

• Internal (primary) uses
• Different groups who may wish to see data
  reports
• People receiving care in the IAPT service
• Clinicians delivering care within IAPT
• Supervisors of clinicians delivering care
• Commissioners of services
• Performance managers of the service at PCT and
  SHA level
• External (secondary) uses
• Some data collected by the service provider will
  be used by PCTs to complete the IAPT Key
  Performance Indicators (KPIs)

9
Key Performance Indicators

• Technical Guidance

10
PCT Returns

• All PCTs are expected to return data for lines
  1-4, which relate to the Tier 3 Vital Sign and DH
  Public Service Agreement (PSA)
• IAPT Sites have agreed to provide full data for
  all 12 lines (34 PCTs)
• Other PCTs may complete as many data lines as
  possible

11
How will the data be collected and shared?

• Data should be input to the Omnibus system
  following the on-screen instructions
• Omnibus is a web-based system used by the NHS to
  submit data to the Information Centre (IC)
• Data will be extracted from Omnibus by IC at the
  end of each quarter
• First collection will be at the end of Q3 of
  2008/09 (December 08)
• IC will share national aggregates, SHA aggregates
  and PCT-level information with the DH and SHAs
  (all non-patient-identifiable)

12
Actions to agree locally

• How will data be shared between the provider and
  PCT (as patient-level data or aggregated KPI
  lines)?
• Who is responsible for the data return in the
  PCT?
• What is the process for signing-off and
  submitting the KPIs (recommend sign-off by
  Director of Performance)?