The OCTC EARLI System

1
The OCTC EARLI System

• KCTCS New Horizons Conference
• May 17, 2005

2
The What?

• Early Assistance with Responsive Learner
  Interventions (EARLI) System
• Title III funded retention/intervention tracking
  system
• Phase I Intake - Retention from the point of
  application

3
It is about applicant success!

• EARLI System Phase I
• Track applicants (whether the application is
  mailed in, collected at a high school, or dropped
  off in person)
• Get needed info to applicants
• Get needed info to advisors
• Final Goal The applicant is registered for
  classes

4
From applying to advising

• OCTC advising model applicants meet with
  faculty advisors in their area
• Questions
• What info does an applicant need to know?
• What info does the advisor need to know about the
  applicant?

5
How the EARLI System works

• Beginning with the end in mind
• We know what the student and advisor need to
  know
• and that the end goal is newly registered first
  time freshman, transfer, or readmit student.
• Now we will move backwards through how the system
  works

6
How the EARLI System works

• Identifying applicants
• Sending info to the applicant
• Ensuring the applicant is ready to register
• Getting the applicant to the advisor
• Needed applicant info for the advisor

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Needed applicant info for the advisor

• PS Advising Panels
• EARLI System Printout
• Basic info on one sheet
• Maximum test scores with class placement

8
How the EARLI System works

• Identifying applicants
• Sending info to the applicant
• Ensuring the applicant is ready to register
• Getting the applicant to the advisor
• Needed applicant info for the advisor

9
Getting the applicant to the advisor

• EARLI System printout
• Orientation/appointment time
• Advisor
• Office location
• Can track and print based on orientation or
  particular advisor

10
How the EARLI System works

• Identifying applicants
• Sending info to the applicant
• Ensuring the applicant is ready to register
• Getting the applicant to the advisor
• Needed applicant info for the advisor

11
Ensuring the applicant is ready to register

• EARLI System printout
• Test scores
• Service indicators

12
How the EARLI System works

• Identifying applicants
• Sending info to the applicant
• Ensuring the applicant is ready to register
• Getting the applicant to the advisor
• Needed applicant info for the advisor

13
Sending info to the applicant

• EARLI System printout
• Letter sent
• Additional notes

14
How the EARLI System works

• Identifying applicants
• Sending info to the applicant
• Ensuring the applicant is ready to register
• Getting the applicant to the advisor
• Needed applicant info for the advisor

15
Sending info to the applicant

• EARLI System printout
• Requirement term
• Track all new applicants any student with
  requirement term of that semester that has not
  attended the previous semester as an adult
  student
• Use custom designed Cognos Impromtu queries of
  RDM data and MS Access

16
Cognos Impromptu and MS Access

• Add screenshot of Impromtu web reports

17
Cognos Impromptu and MS Access

• Add screenshot of Impromtu custom

18
Cognos Impromptu and MS Access

• Add screenshot of MS Access tables

19
Cognos Impromptu and MS Access

• Add screenshot of MS Access query screen

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Thank you for your time!Kevin Beardmore, Dean
of Enrollment270-686-4504 kevin.beardmore_at_kctcs.e
duLinda Conkright, Office Assistant270-686-4527
linda.conkright_at_kctcs.eduBarbara Tipmore,
Admissions Counselor270-686-4530
barb.tipmore_at_kctcs.eduChris Vaught, Title III
Retention/Intervention Specialist270-686-4477
chris.vaught_at_kctcs.edu