Integrating Early Career Events in the 2006 Widget Conference

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Integrating Early Career Events in the 2006
Widget Conference
By Richard Glasser, Richard Jewett, Romano
Borchiellini Huei Peng, Edmund Seiders, Dyer
Harris
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Define Goals

• Long term goal is to increase the percentage of
  young engineer membership in the Widget Division.
• Short term goal is to achieve young engineer
  participation in the 2006 Widget conference to
  20 (60/300).

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Task 1 Identify resources

• Student section advisors
• Local departments and faculty
• Section Excom
• Widget technical committees
• ASME member database
• ASME resources

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Task 2 Gather data

• Find out why are the Widget Division members not
  attending the annual conference (only 300/9000
  did)
• Find out demographics of local sections

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Task 3 Initial contact

• Contact resources for advise of conference plan
  and date
• Attend local section meeting
• Ask for ideas that will attract young engineers
• Ask for assistance on Young Engineer track.

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Task 4 Form a Y.E. Conference Committee

• 3 from Division
• 2 Young Engineers
• 1 Young Engineer correspondents
• 3 students (one from each university)

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Task 5 Select events

• Decide on of tracks in the 2006 Widget
  conference related to students.
• Plan a networking reception, with coded badges.
• Plan a young engineer forum meeting (ask ASME
  Y.E.C. contact)
• Hold a short course targeting Y.E.
• Special activities based on Y.E. committee input

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Task 6 Date/Time

• 1st day of conference
• short course and reception
• 2nd day of conference
• Y.E. forum
• 3rd day of conference
• Special activities

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Task 7 Event Pricing

• Short course special activities
• Y.E. 50, Student free
• Attend the full conference
• Half price 250

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Task 8 Marketing

• Full conference mailing
• Emails
• Section newsletter, local section meetings
• Division newsletter
• University faculty, staff and deans
• Targeted mailing for age lt40

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Task 9 Budget (assume 60 Y.E.)

• Special marketing 1,000
• Reception (20601,200)
• Y.E.C. Travel (air 500 lodging 200)
• Honorarium and material for short course
  (500100)
• Special events (transportation, refreshment)
• Discount for conference fee 3,600 (o.o.p.)