Aalborg PArtners in Projects

1
Partners In Projects Aalborg 7th November 2002
Experience from framework programme projects.
Fernando Ubieta INNOPOLE, Spain
2
Index

• Introduction. Why EU RTD projects?
• INNOPOLE brief presentation.
• Dynamics of Framework Programmes.
• Tips for participation
• Examples RURAL WINS, AFORO

3
Index

• Introduction. Why EU RTD projects?
• INNOPOLE brief presentation.
• Dynamics of Framework Programmes.
• Tips for participation
• Examples RURAL WINS, AFORO

4
Why we recommend to be active under EC Framework
Programme?
5
EC Funding helps companies to develop (products,
services, technologies, etc). But the majority of
companies experiencing RTD collaborative projects
consider cooperation and knowledge transfer the
key asset. Only for money better try elsewhere.
6
Some EC RTD Myths

• Are too bureaucratic?
• Are too complex for newcomers?
• No chances for SMEs?
• Too much precompetitive RTD?
• I will explain our experience being SME, having
  been able to submit, have approved manage EC
  RTD projects achieving exploitable results.

7
Some EC RTD Myths

• Are too bureaucratic? Not too much, some
  National funding schemes are similar for less
  available resources.
• Project selection is based on competitive
  evaluations.
• Proposers need to demonstrate that it is worth
  for EC to invest resources in the proposed
  action.
• All will have to have similar opportunities.
• Average project dimension is big so EC
  bureaucratic requirements are necessary.

8
Some EC RTD Myths

• Are too complex for newcomers?
• EU projects are complex (if you are not used to
  them). New comers should look for adequate
  participation schemes (take advantage of others
  experiences, play a leading role only after a
  first experience, etc)

9
Some EC RTD Myths

• No chances for SMEs?
• In the Vth FP e.g IST KAII, gt35 out of 1500
  participants were SMES.
• In the VIth FP minimum 15 of budget will have to
  go to SMEs.
• SMEs have played a role as IT developers and IT
  users.
• Very good chances for SMEs.

10
Some EC RTD Myths

• Too much precompetitive RTD?
• There is precompetitive RTD as it has to
• There are nevertheless chances for other schemes
  (in the Vth FP Take-up, Best Practices,
  Accompanying measures), all Ips will have to
  include implementation, dissemination , training,
  pilots, etc

11
Some EC RTD Myths
I will explain our experience being SME, having
been able to submit, have approved manage EC
RTD projects achieving exploitable results.
12
Index

• Introduction. Why EU RTD projects?
• INNOPOLE brief presentation.
• Dynamics of Framework Programmes.
• Tips for participation
• Examples RURAL WINS, AFORO

13


INNOPOLE Consultants in Technology and
Innovation. We deal with people Who make
business with us to get busines and personal
reward.


14
Some Experiences

• VALUE IIIrd Framework Programme, ESPRIT IVth
  Framework Programme, IST Vth FP. Proposal
  evaluation.
• IVth FP SMT Finished Project evaluation.
• IST Vth FP reviewer.
• ESPRIT (DonQ CIM, Qshop, BEP IiM) ERDF
  (IMPLACE). AFORO Roadmap IST-2001-37258 Project
  Coordinator (actual).
• National and Regional RTD Programmes and
  projects evaluation.
• New Technology Based Firms strategy training.
• Plans for the Exploitation of RTD results
• Management of complex projects.
• Technology Transfer to SMEs.

15
Some Experiences

• Regional Dissemination Programmes in Castilla
  La Mancha,
• Basque Country, Catalonia, Castilla Leon,
  Northern Ireland,
• Porto Region, Bremen.
• Services to companies in the definition of
  technology
• development and implementation strategies.
• Business Plans and setting-up New Technology
  Based Firms.
• RTD Project and Programme evaluation (EC III,
  IV, V Framework Programmes, Spanish Ministry for
  Industry, CLM Ministry for Industry, Basque
  Government Ministry for Industry).
• Project Management KNOBA EA 5602, ESPRIT DonQ
  CIM EP8883, ERDF IMPLACE, ESPRIT BEP-IiM
  EP24024, ESPRIT Qshop EP22590, IST ECLAIR. MCYT
  TICTRAD2000, MCYT PROMARCO (I II). JCCM
  PROMOTOR (RIS), AFORO IST 2002-37258

16
Index

• Introduction. Why EU RTD projects?
• INNOPOLE brief presentation.
• Dynamics of Framework Programmes.
• Tips for participation
• Examples RURAL WINS, AFORO

17
Dynamics of Framework Programme
PROJECTS
NEGOTIATION AND SIGNATURE OF CONTRACTS
FRAMEWORK PROGRAMME
8
7
1
SPECIFIC PROGRAMMES
6
SELECTION OF PROPOSALS
We are here
2
5
3
WORKPROGRAMMES
EVALUATION
4
CALL FOR PROPOSALS (nov 2002/April 2003)
18
Index

• Introduction. Why EU RTD projects?
• INNOPOLE brief presentation.
• Dynamics of Framework Programmes.
• Tips for participation
• Examples RURAL WINS, AFORO

19
Tip 1

• DECIDE QUICKLY
• Evaluate YOUR interests and ideas - and
  available opportunities and take a decission (a
  risk?)

20
Decision I

• The present situation is excellent to evaluate
  potential interest in joining EC RTD projects.
• Documents available
• Calls ready to be open
• Whole Budget available
• OPORTUNITY

21
Decision II

• Understand process and mechanisms.
• Decide on business reasons for participation
• Opening up your business to Europe
• Creating synergy with European Industry
• Getting complementary expertise,technology
  transfer, etc.
• Getting funding for your dream project

22
Decision III

• 1. Which Priority(s) are of your research
  interest?
• 2. What specifically do you want out of it?
• - in business and technical terms
• 3. Which resources are you willing to invest?
• 4. What type or specific partners do you wish to
  work with?
• 5. What expertise are you willing to apply?

23
Tip 2

• SELECT THE DOMAIN ADEQUATELY
• Ethere are too many possibilities. Analyse all
  carefully and select most sensible/promising ones.

24
If you decide to go on

• Study Workprogramme and decide which Action Line
  best fits your idea.
• Find out types of projects supported by that
  action line (RTD, IPs, NoE, Accompanying,..)
• Identify Call and timetable i.e. closing date(s)
• Build a consortium (or join a suitable one).
• Prepare draft document (proposal skeleton)
• Research background i.e. current projects, EoIs
• Contact the related Commission Project Officer

25
Which Research Priority?
26
Which Area? Which Call?
27
Select Instrument / project type

• Integrated Project
• Network of Excellence
• Targeted Research
• Other smaller projects (will have 30 of total
  budget)
• Accompanying Measures, Dissemination,..
• (If they exist in your Research Priority)

28
Decide Consortium (draft)

• Wich role are you playing (coordinator, partner)
• With whom do you want to cooperate.
• With whom are you already cooperating.
• Wich experience/knowledge is needed.
• Prepare draft structure.
• Or look for existing one to join

29
The PROPOSAL
40
of a good proposal ....
...lies in the process from the first idea to the
elaboration of the outline
30
From idea to proposal
31
Proposal is a marketing tool

• Will be the ONLY evaluable document the
  evaluators may use.

Proposal RTD Challenge Consortium
Workplan Budget Exploitation.
32
Factors which force a re-thinking

• European Dimension
• Int. Cooperation
• Innovation level
• Critical mass

DO WE HAVE IDEAS
33
PROJECT PLAN
PROJECT IDEA
EUROPEAN PROPOSAL
34
Steps to prepare RTD Proposals

• Produce a brief document covering the following -
• 1. Which Thematic Priority is addressed?
• 2. Expected results?
• 3. What is innovative?
• 4. How does it compare to current technology?
• 5. What is the market and route to market?
• 6. What are major activities required?
• 7. What skills and effort required for each?
• 8. What is profile of organisation needed for
  each?

Validation with closest partners project
officers in Brussels
35
Refine consortium Proposal

• If feedback from EC and other partners is OK go
  ahead to refine your proposal.
• Partners search
• Final Proposal Preparation.

36
Parts of a proposal (Parts B C)

• Scientific/technological quality innovation
• Community added value contribution to EC
  policies
• Contribution to Community social objectives
• Economic development and ST prospects
• Resources, partnership management

37
How the Proposals are Evaluated

• Sources of information
• Evaluation process RTD
• Evaluation criteria
• Scoring
• Weights Thresholds
• Scientific technical quality innovation
• Economic development ST prospects
• Financial evaluation

FIFTH Framework Programme
38
Sources of information

• Proposers Guide - Parts 1 and 2
• Guidelines for Evaluators participating in the
  evaluation of proposals of the IST Program
• FP5 Evaluation Manual
• Workprogramme
• Call for proposals

39
Evaluation Process RTD

• Step 1 Opening, registration preparation
• Step 2 Eligibility check - (deadline, signature,
  consortium eligibility, anonymity of Part B, in
  scope of key action)
• Step 3 Evaluation of Part B by three evaluators
• Step 4 Evaluation of Part C by same three
  evaluators
• Step 5 Consensus meeting among the evaluators
• Step 6 Ranking Panel (All the evaluators, project
  officers, head of unit)

40
Evaluation Criteria ?
41
Scoring

• Evaluators score each criterion 0-5 with 0 being
  low and 5 high
• 0 - Unsatisfactory
• 1 - Poor
• 2 - Fair
• 3 - Good
• 4 - Very good
• 5 - Excellent

Only excellent ones will assure selection
42
Weights Thresholds

• Scores on each criterion is 0-5 with 5 best
• For RTD (Different thresholds for different
  types)

43
This is Your Project Idea
44
Partner Search

• Most difficult point for new entrants - first
  project is the most difficult
• Sources
• CORDIS
• Info days/events best source
• Current projects excellent - major players
• Consultants some are very good
• NCPs some countries give good support
• Concertation events etc can be excellent

45
Roles of Partners

• There must be players for the following roles
• Technology developer
• End user
• A partner with proven market access potential
• What is unique contribution of each partner?
• Do you have more than one technological
  contributor?
• Do you have an end user?
• Do you have a partner with proven market access
  potential?

46
How to maximize the success rate?

• First timers should not try to coordinate
• Try to get into a proposal with a major player
• Make sure the proposal falls clearly into an
  Priority Thematic Area
• Make sure that for RTD, innovation is shown
• Ensure you have key end users involved
• Ensure you have a major market player in
• Read the instructions and follow all of them

47
Summary

• Check related existing projects
• Validate with NCP/Project Officer
• Write down an outline proposal Breakdown into
  Workpackages/Tasks/Roles
• Get partners written agreement to participate
• Split between partners and agree eachs work
• Validate resource estimates and costs/iterate
• Complete proposal draft and review
• Finalise and submit on time

48
Index

• Introduction. Why EU RTD projects?
• INNOPOLE brief presentation.
• Dynamics of Framework Programmes.
• Tips for participation
• Examples RURAL WINS, AFORO

49
IST- Strategic RoadmapRURAL WINS

• Broadband solutions and Applications for Rural
  Areas and Maritime Regions
• Thematic Network
• Leader EUSKALTEL (Spanish regional telco)
• 31 partners from 14 states (incl NAS)
• Keywords Wireless, Satellite, Knowledge mangt.,
  e-inclusion, Public-private business models, EC
  e-Rural policy.

50
(No Transcript)
51
IST- Strategic RoadmapAFORO

• A vision and workplan to implement future RTD
  trends for the transformation of agri-food
  industries into digital companies.
• Thematic Network
• Leader INNOPOLE (Spanish technology consult.)
• 18 partners from 14 states (incl NAS)
• Keywords Electronic markets, traceability,
  quality control, networks, SCM, GIS, automation.

52
(No Transcript)
53
FP6 - Instruments
54
Contact
THANK YOU Further contact www.innopole.net www.af
oro.net fubieta_at_innopole.net