The University of Kentucky Program Review Process for Administrative Units

1
The University of Kentucky Program Review Process
for Administrative Units

• April 18 20, 2006
• JoLynn Noe,
• Assistant Director
• Office of Assessment
• http//www.uky.edu/Assessment/

2
UKs Administrative Regulations (AR II-1.0-6)

• Strategic Planning
• UKs Strategic Plan establishes the framework for
  all institutional planning
• Unit-level planning sets strategic goals for
  instruction, research, and service
• Program Review
• Improves quality by reviewing mission, goals,
  activities, outcomes every 5 to 7 years
• Suggests possible objectives to be assessed in
  future Annual Reports
• Annual Report
• Assesses annual progress toward selected goals
• Indicates needed changes in a units priorities
  and feeds into program reviews

3
Highlights of SACS Institutional Effectiveness
Criteria

• Establish mission and goals
• Engage in systematic, broad-based planning and
  evaluation
• Assess the quality of
• Student learning at all levels
• Research and service functions
• Administrative processes and educational support
  services
• Describe methods for analyzing results
• Use results to improve

4
Components of a Program Review

• Review of the unit strategic plan
• Preparation of self-study report an in-depth
  analysis of strengths and weaknesses
• Review by an external committee to assess the
  units effectiveness in meeting its goals
• Prepare a Program Implementation Plan
• Draft an Assessment Plan (recommended) reflected
  in Annual Progress Reports
• Revise the unit strategic plan

5
The Strategic Plan

• Identify and prioritize actions to help unit best
  accomplish goals, fulfill its mission, and
  realize its vision
• Revised periodically to calibrate the course of
  the unit towards the achievement of the mission
  and vision
• Mission statement takes into account the external
  environment and internal strengths and weaknesses
  
• Goals/objectives for research, service, and
  administrative support
• Strategies for achieving goals/objectives
• Measures of progress and evaluation methods

6
The Self-Study

• Prepared internally by unit committee
• Covers time period since prior review, usually
  5-7 years
• Process and report used internally to review
  current status and trajectory of unit to make
  internal recommendations for quality enhancements
• Final report used by External Committee for review

7
The Self-Study

• Program Documents
• - strategic plan
• - organizational chart
• - annual progress reports
• Resources
• - adequacy of budget, facilities, equipment,
  and
• human resources
• - Staff numbers and demographics
• Adherence to Policies and Procedures
• - grievances, promotions, staff personnel
  actions
• - leave policies
• - budget request preparation

8
The Self-Study

• Evaluation of Quality and Productivity
• - climate for equity and diversity
• - quality and productivity in research,
• public service, or operations,
• - including, as appropriate, the quality of
• staff employees
• customer/client satisfaction
• business and operating procedures
• Analysis of Strengths and Recommendations for
  Quality Enhancement
• - synthesis of self-study findings
• - results in a summary of strengths and
• recommendations for quality enhancement

9
The External Committee Review

• External perspective of the quality and
• effectiveness of the units programs,
• services, resources, processes, and
  operations
• Objective, unbiased assessment of the unit
• Comprised of 6 to 8 members, recommended
• by unit head, charged by head administrator
• - includes members external to unit
• - may also include students, staff, alumni,
  practicing
• professionals
• - 1 to 2 self study committee members in
  ex-officio
• capacity

10
The External Committee Review

• Examines the self study report
• Engages in additional information-seeking, as
  necessary
• Assesses the validity of the conclusions reached
  in the self-study
• Identifies additional strengths and
  recommendations for quality enhancement
• Prepares a final report

11
The External Review Committee

• Develops recommendations that focus on the
  quality of
• Service provided and unit productivity
• Management practices
• Recruitment and retention of a diverse staff
• Planning, evaluation, and resources efforts to
  maximize cost-effectiveness of programs

12
Program Implementation Plan

• Consider recommendations from all sources in the
  review
• Develop program objectives related to accepted
  recommendations
• Formulate action steps and identify resources
  needed to implement objectives
• Establish a timeline for accomplishing unit
  objectives

13
Program Implementation Plan Form
 
Due June 30

14
Program Review Flowchart Timeline
15
Program Review 2006-07 Calendar
16
Completion of the Program Review Phase of the
Planning Cycle

• Revise and refine unit strategic plan based on
  recommendations of unit review committee and
  self-study
• Prepare assessment plan
• Systematic, comprehensive evaluation featuring
• Clear, concise objectives
• Criteria for determining success
• Commitment to continuous improvement

17
The Annual Review Report

• Records the units progress toward achieving
  goals and objectives during the year
• Consists of a concise report that summarizes
  accomplishments, adjustments to plans, and goals
  and priorities for next year
• Provides data to be used in future self-studies

18
Annual Review Report Form

•  

19
Planning Assessment Activities and Budget
Requests

• Program reviews and annual progress reports
  support Operating Budget decisions
• Responsibility of VPs, Associate VPs, or
  directors to use results in preparing budget
  requests
• Use of assessment results should be demonstrated
  to facilitate resource allocation and budgeting
  decisions in support of strategic plans and to
  ensure quality enhancement

20
Where to go for help

• Deborah Moore
• Director of Assessment
• JoLynn Noe
• Assistant Director of Assessment
• Connie Ray
• VP for Institutional Research, Planning,
  Effectiveness
• Roger Sugarman
• Director of Institutional Research
• Assessment Website
• http//www.uky.edu/Assessment/

21
The University of Kentucky Program Review Process
for Administrative Units

• April 18 20, 2006
• JoLynn Noe,
• Assistant Director
• Office of Assessment
• http//www.uky.edu/Assessment/