FO Mike Michaelis National Safety Chairman

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FO Mike MichaelisNational Safety Chairman
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ASAP
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Overview

• What is ASAP?
• Handling of ASAP reports
• Inclusion
• What to do if.
• Q and A

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ASAP

• Aviation Safety Action Program.
• Initiated by APA Safety Chairman in 1994.
• Equal partnership between APA, AA, FAA.
• Event Review Team (ERT) meets weekly.
• Pilots are offered an alternative to FAA
  certificate action in exchange for reporting
  safety related events.
• General or specific flight safety concerns not
  involving possible violations are also reported
  via ASAP.
• TRUST without it you wont have ASAP

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Why ASAP?

• Before ASAP reports the FAA had to rely on pilot
  certificate violation data to examine/discover
  safety trends (400/yr).
• In contrast, ASAP receives approximately 5,800
  reports per year (Almost 60,000 total 1994-2008).
• Reports have generated numerous changes to AA
  procedures and training.
• Each ASAP report is also forwarded by the AA
  Safety Department to the NASA reporting program.
• Every ASAP report is de-identified to maintain
  crew confidentiality.

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When should you file?

• Self disclosure of a possible regulatory
  deviations
• Example Possible altitude bust.
• General or specific flight safety concerns
• Example Misleading taxiway signs.

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Reporting Requirements

• Must be timely (NASA requires a report within 10
  days).
• The first report received within the time
  fulfills timely reporting requirement for
  subsequent crew reports.
• No controlled substance, substance or alcohol
  abuse, criminal activity or intentional
  falsification allowed.
• The event must not involve an intentional
  disregard for safety or security.
• Failure to complete corrective action results in
  exclusion from the program.
• Based on all information available to the ERT,
  the alleged violation was inadvertent.

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ASAP reports

• INDIVIDUAL crewmember reports must be sent in a
  timely manner after of knowledge of the event.
• Each crewmember should submit a report.
• Crew reports are sent via the aapilots.com
  website.
• If no computer is available, initial reports may
  be submitted via the ASAP hotline (817-956-ASAP).
• A written report must follow the telephone
  notification as soon as possible.

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Other Reports vs. ASAP

• AA Operating Manual (FM I) Chapter 18 required P2
  reports (Company)
• Fulfills requirements of FARs to submit reports
  (FAA)
• NASA differences-
• NASA is a step program, ASAP is not.
• With NASA, you still get the violation.

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AA Reporting Systems

• Corporate Event Reporting System (CERS)
• ASAP
• P2
• Satisfies FAA requirement to submit written
  reports to the FAA or NTSB.
• An ASAP report may be returned as a P2, if the
  box is checked.
• A P2 report cannot be turned into an ASAP.

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ASAP Organization

• AA
• CA Billy Nolen
• Mike Whitehouse
• FAA
• John Cowan

• APA
• FO Mike Michaelis
• CA Randy Davenport CA Len Gulig
• FO Jeff Raines Ray Duke

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Event Review Team (ERT)

• The ERT consists of an FAA representative, an AA
  Safety rep and an APA NSTC rep.
• Unanimous consensus is the foundation of the ASAP
  program. Failure to reach unanimous consensus
  SHALL be grounds for termination of the program.
• All reports are reviewed weekly by the ERT.
• An FAA approved flow chart is always used to
  ensure consistent resolution of reports .
• Any ERT corrective action is administrative in
  nature (no violations are issued). Resolution
  will be discussed shortly.
• Crewmembers may choose to opt out of ASAP if they
  do not accept or agree with the ERT decision.

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What happens when you report

• Report is received at AA, and transmitted to
  APA/FAA primary reps via E-mail.
• Dedicated website is used to score each report
  daily.
• If action is required before the next weekly
  meeting, ERT reps coordinate.
• Some pilots are contacted to clarify information.

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What happens when you report.

• At the weekly meeting
• Remaining reports are analyzed for inclusion.
• If inclusion is in doubt, crew will be contacted
  for any additional info.
• Interview may be conducted if necessary.

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What happens when you report.

• 95 of reports are closed out with an ER
  (Electronic Response Thank you for your report)
• Automated Responses.
• Trend Analysis.
• Updating.
• Follow up with other agencies (Training, Fleet,
  ATC, SOC, TULE, Dispatch, etc.)

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What happens when you report.

• How we get evidence of a violation
• ASAP report.
• Administrators report.
• Dispatch/Maintenance ASAP.
• Call from FAA or Flight Office.
• ERT will wait for tapes and other evidence before
  concurring with FAA.
• Possible interview.
• Probably LOC and/or training.
• What happens if you are excluded.

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Exclusion reasons

• Timeliness.
• Intent.
• Failure to comply with corrective action.
• Medical.
• Not safety related.

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Unanimous Consensus

• Is defined as the voluntary agreement of all
  three ERT representatives.
• It does not require that all members believe that
  a particular decision or recommendation is the
  most desirable solution, but that the result
  falls within each members range of acceptable
  solutions for the event.
• Lack of reaching unanimous consensus should
  result in termination of the program. (Keeps
  politics out of a safety program.)

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Interviews

• May be by telephone or in person at GSWFA (Paid
  event).
• Technical experts may be invited to advise the
  ERT.
• DFDR data if available is used as a debrief item.
• FAA tapes.

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ASAP Interview Process Circa 1917

• Major W. de Kitkag-Watney's Nieuport Scout was
  extensively damaged when it failed to become
  airborne. The original Court of Inquiry found
  that the primary cause of the accident was
  carelessness and poor airmanship on the part of a
  very experienced pilot. The Commandant General,
  however, not being wholly convinced that Maj. de
  Kitkag-Watney could be guilty of so culpable a
  mistake ordered that the court should be
  reconvened.
• After extensive inquiries and lengthy discussions
  with Meteorological Officer and Astronomer Royal,
  the Court came to the conclusion that the pilot
  unfortunately was authorized to fly his aircraft
  on a day when there was absolutely no lift in the
  air and could not be held responsible for the
  accident. The Court wished to take this
  opportunity to extend its congratulations to Maj.
  de Kitkag-Watney on his reprieve and also on his
  engagement to the commandant General's daughter,
  which was announced shortly before the accident.

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Corrective Action

• Electronic Response (ER)
• Letter of No Action (LNA)
• Letter of Correction (LOC)
• Warning Notice (WN)
• Informal Action (IA) counselling by ERT.
• Training
• Other corrective action

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What to do if

• The Chief pilot calls.
• ATC gives you a number to call.
• You receive an LOI.
• An FAA inspector contacts you by telephone or
  letter.
• AA self discloses.
• AA or APA ASAP rep calls.

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Sole Source

• If your report is the only way the ERT is aware
  of the event, your event is considered sole
  source.
• 95-98 of reports.
• An E6 Logbook entry is still Sole Source.
• Outcome will be an ER, possibly with additional
  training.

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AA and FAA vs. ASAP

• Any FAA investigation regarding an included event
  will be terminated.
• The FAA may investigate excluded events, but no
  information may be released by the ERT.
• AA MAY INVESTIGATE AND DISCIPLINE WITHOUT REGARD
  TO ASAP!

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How to File an ASAP

• AApilots.com home page.
• Link available on APA website.
• Hotline 817-956-ASAP.
• Contact APA Safety for any questions
• 1-800-323-1470 X 2150

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Current Trends

• S-80 low speed events
• RNAV departures and arrivals
• Overweight landings
• Wingtips and Tailstrikes
• E6 and MEL items
• Advice from Tulsa, maintenance and dispatch

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Notable Issues

• Denver land short
• Meacham Field fuel mismanagement
• S80 engine flameouts
• LAS wing strike

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Questions ?
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ASAP Report Circa 1917

• No. 912 Squadron--December 3, 1917
• Aircraft type--B.E.2c, No. XY678, total solo 4.20
• Pilot--Lt. J. Smyth--Worthington, Solo in type
  1.10
• The pilot of this flying machine attempted to
  maintain his altitude in a turn at 2,500 feet.
  This resulted in the aeroplane entering an
  unprecedented maneuver, entailing a considerable
  loss of height. Even with full power applied and
  the control column fully back, the pilot was
  unable to regain control. However, upon climbing
  from the cockpit onto the lower mainplane, the
  pilot managed to correct the machines' attitude,
  and by skillful manipulation of the flying wires
  successfully side-slipped into a nearby meadow.
• Remarks Although, through inexperience, this
  pilot allowed his Aeroplane to enter an unusual
  attitude, his resourcefulness in eventually
  landing without damage has earned him a unit
  citation. R.F.C.'s Lundsford-Magnus is
  investigating the strange behavior of this
  aircraft.