Employee Time Approval Kronos Manager Resolution

1
Employee Time Approval Kronos Manager Resolution

• The Good, The Bad
• and The Ugly

Doug Belliston January 10, 2007
2
How is It Going?

• Great, thanks to your efforts!
• Time for approximately 12,500 employees is
  approved each pay period
• Over 95 of employee time is being approved by
  supervisors
• Only 5 items went unapproved by Supervisors and
  unresolved by Kronos Managers for the first
  compliance reporting (items through November)

3
So Why the Presentation?

• Kronos Managers need to better document the
  actions they are taking
• Explanations of their resolution efforts are
  often
• Too sketchy or-
• Do not appear to be well founded

4

• Kronos Manager's Comment
• Mon, Dec 4 06, 124853 PM
• We should not have paid Kari for these hours.
  They are for
• her other job. We are going to have X dept
  prepare a journal
• entry to fix the mistake.

Good!

• Kronos Manager's Comment
• Thu, Nov 30 06, 112132 AM
• Error in clocking in. 7 3/4 hours will be
  deducted from
• next pay period to make up the difference.
• Supervisor Comment
• Tue, Nov 21 06, 101939 AM
• Monday, October 21 hours are excessive

Good!
5

• Kronos Manager's Comment
• Fri, Dec 8 06, 025400 PM
• Her regular
• approver is on a
• leave of absence

Bad!
Kronos Manager's Comment Mon, Dec 4 06,
083243 AM Chelsy was out sick therefore this
went to Kronos manager ok.
Bad!
6

• Kronos Manager's Comment
• Thu, Nov 30 06, 084707 AM
• I don't know why this is showing a
• different time than Cathleen has in
• Kronos. I would rather not approve it,
• but it seems I don't have a choice.

Ugly!

• Kronos Manager's Comment
• Mon, Dec 4 06, 075242 AM
• hours reviewed

Ugly!
7
Kronos Manager's Comment Mon, Dec 4 06,
081511 AM Confirmed hours are correct with
supervisor who could not access system reported
problem to Payroll.

• Kronos Manager's Comment
• Fri, Nov 10 06, 021114 PM
• Sarah is working as a tutor in X dept and
• the extra hour that she got paid for should have
• been paid by their dept not ours. We will be
  having
• them submit a journal entry to correct.

8

• Kronos Manager's Comment
• Mon, Nov 20 06, 075800 AM
• Mike Supervisor should approve

• Kronos Manager's Comment Mon, Dec 4 06,
  080905 AM
• Dr. X is on sabbatical
• but approves this time

9

• Kronos Manager's Comment
• Tue, Nov 21 06, 105218 AM
• Approved for Corinne by X (Admin. Assist to Chair)

• Kronos Manager's Comment
• Mon, Nov 13 06, 045826 PM
• After some investigation, employee did in fact
  perform the research during the week for this
  account.

Supervisors Comment Fri, Nov 10 06,
024941 PM Laura does not work odd hours during
the week
10

• Kronos Manager's Comment
• Mon, Dec 4 06, 084410 AM
• Ditto

Huh???

• Kronos Manager's Comment
• Tue, Nov 21 06, 033408 PM
• This is an accurate employment record

11

• Kronos Manager's Comment
• Mon, Nov 27 06, 050939 PM
• Supervisor has been out of the office. I am
  aware of
• her hours here and approve this time.

• Kronos Manager's Comment
• Tue, Nov 28 06, 083223 AM
• We will put the time Jacob works during the next
• pay-period to the X dept to balance out the
• hours charged to the this department for in error

12

• Kronos Manager's Comment
• Mon, Dec 4 06, 124853 PM
• The difference in time was a total of 740 which
  has been
• subtracted from his last time card so the hours
  all match. The
• 740 should have been paid by his other job.

• Kronos Manager's Comment
• Mon, Nov 13 06, 113056 AM
• Talked to Dr. X about overage. Contacted and
  conferred
• with employee regarding the importance of staying
  under
• 10 hours per week. We came to an understanding
  that if
• he went over again, the department would
  consider.

13

• Kronos Managers Need to Assure
• Supervisors approve whenever possible
• Direct supervisors are always the best approvers,
  make sure they follow through
• They describe clearly HOW they know it is proper
  to approve hours that supervisors did not approve
• They describe WHAT ACTION was taken to resolve
  disapproved hours