Archiving Digital Media

1
Archiving Digital Media

• CTE MUG Presentation
• Mark L. Shelstad, AHC
• December 2, 1999

2
Introduction

• University of Wyoming Records Management and
  Digital Media
• Information Technology and Archival Goals
• Developing a Common Agenda

3
Digital Media Challenges

• Examples
• Viking Space Mission
• Lost Transcripts at PSU
• Drug-Testing Data Transfers
• Specific Challenges for Academic Institutions
• Campus Pulse
• Documenting the Campus Response to the Death of
  Matthew Shepard

4
Technology Applications

• Growth and Media Life Expectancy of Electronic
  Resources
• Web-based Instruction
• Archival Viewpoint

5
Sources for the Regulation of Digital Media

• Federal Acquisition Regulations
• IRS Regulatory Procedure 98-25
• Securities and Exchange Commission
• Federal Rules of Evidence (803 (6))

6
Digital Media Issues

• What Makes a Good Record-Keeping System
• Compliant
• Accountable
• Functional
• Selection
• Quality

7
Digital Media Issues

• Integrity
• Preservation
• Options for Keeping Information Accessible
• Access and Security

8
Collaboration at Academic Institutions

• Policy
• Design
• Implementation
• Technology Standards

9
Disposition of Electronic Records

• Inventory of Systems or Data Analysis of
  Functions and Desired Outputs
• Scheduling of Systems
• Applying the Schedules in Conjunction with
  Paper-Based Systems

10
Web Site Management

• Why Save It?
• 800 Million Indexable Pages
• The Internet Archive and Alexa Internet
• http//www.archive.org

11
Web Site Issues

• Intellectual Control
• Losing Information and Dynamic Generation
• Equipment Requirements
• Link Rot
• Obsolescence

12
Further Web Site Considerations

• Analyze What the Web Technology is Accomplishing
• Characteristics of Information
• How is the Web Presentation of this Information
  Structured
• How is the Information Managed and Maintained

13
Suggestions for Academic Web Sites

• Students
• Faculty
• Student Organizations
• Departments

14
Media Management for Web Developers

• Media Types
• Metadata Data About Data
• Media-Management Functions
• Experiencing
• Organizing
• Retrieving
• Version Control
• Distribution
• Evaluating Solutions

15
Conclusions, Questions

• Act as Individuals and as an Institution to
  Support Sound Management and Best Practices
• Test a Pilot Project

16
Further Resources(Active as of 25 November
1999)

• Bearman, David and Jennifer Trant. Electronic
  Records Research Working Meeting A Report from
  the Archives Community. D-Lib Magazine,
  July/August 1997 http//www.dlib.org/dlib/july9
  7/07bearman.html
• Kahle, Brewster. Archiving the Internet,
  Scientific American, March 1997
  http//www.archive.org/sciam_article.html
• Guidelines for Electronic Records Management on
  State and Federal Agency Websites
  http//istweb.syr.edu/mcclure/guidelines.html
• National Historical Publications and Records
  Commission Electronic Records Grants
  http//www.nara.gov/nara/nhprc/ergrants.html
• National Library of Swedens Key Documents on
  Preserving the Web http//kulturarw3.kb.se/html
  /keydocs.html
• New York State Historical Society, Building
  Partnerships Developing New Approaches To
  Electronic Records Management and Preservation
  http//unix6.nysed.gov/pubs/build.htm
• Preservation and Access for Electronic College
  and University Records Conference
  http//www.asu.edu/it/events/ecure/
• U.S. Department of Defense Records Management
  Application (RMA) Certification Testing
• http//jitc.fhu.disa.mil/recmgt/