Westbrook Technologies

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FortisA Healthcare Solution forMedical
Records, Billing and HIPAA
from
Westbrook Technologies
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Fortis for Healthcare A strategic weapon
Fortis document management speeds access to
information, streamlines processing, allows for
collaboration and provides security for documents
throughout healthcare organizations ranging from
medical practices, service providers, clinics,
HMOs, hospitals and pharmacies.
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Healthcare Key Challenges

• Contain the cost-of-care upward spiral
• Attain best-in-class quality of care
• Speed up diagnosis and consultation time
• Assimilate and adopt leading-edge technology
• Improve information exchange and care accuracy
• Compliance HIPAA, FDA, Certifications

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Electronic Patient Records

• Healthcare industry can save 77 billion by
  adoption of electronic medical records
  technology. RAND 2007
• Today, 15-20 of medical offices employ
  electronic patient records. RAND 2007
• Today, 20-25 of hospitals employ electronic
  patient records. RAND 2007
• Healthcare, over the past 18 months, has become
  the largest and fastest growing market segment
  for Fortis document management.
• 40 of use is electronic medical records
• 40 of use is for patient billing and EOB

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Document Management for Electronic Medical Records

• Simple and easy to implement
• Replaces paper patient records and archives with
  immediate ROI
• Enables physicians to maintain current work
  practices
• Does NOT require any menu-driven patient
  information input workflows
• Can use current paper-based note taking during
  office visits
• Provides flexibility to access patient charts
  immediately at remote locations
• Can also be implemented in concert with a formal
  EMR system
• Link external information (lab reports,
  correspondence from specialists, signed consent
  forms) to EMR records

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HIPAA Background
The Health Insurance Portability and
Accountability Act (HIPAA), and its enabling
regulations, ensures patient information and
records are protected and maintain their
integrity. This requires health care
organizations to control the use and access to a
patients private identity and medical
information.
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HIPAA Defines Regulations For

• Electronic healthcare transactions
• Health information privacy
• Security requirements
• Unique identification for providers
• Unique identification for health plans
• Enforcement procedures

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Status of HIPAA Compliance

• Facilities reporting full compliance in 2006 40
• Facilities reporting less than 85 compliance in
  2006 rose from 9 to 15
• (Source AHIMA, May 2006)

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How Westbrook Technologies Works with HIPAA
Westbrook Technologies offers integrated
solutions for electronic patient records and for
processing electronic and paper-based healthcare
claims. What follows are a few of the ways
Westbrook Technologies product suite can help
organizations meet their objective of becoming
HIPAA compliant.
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First Security

• Fortis security model is of the highest
  integrity.
• Users must be authenticated before access is
  permitted.
• Access can be restricted at different levels,
  giving only authorized people access to
  confidential documents within a patient's
  folder.
• This adheres to HIPAA rules that require
  information be protected from improper access or
  alteration.

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Second Audit Trail

• Fortis users have the ability to track every
  aspect of the patient record. They can
• Track who viewed a document and when they
  viewed it.
• Determine who e-mailed, who printed, and who
  faxed a patient record.
• See when patient information was scanned into
  the system, who scanned it, who viewed it after
  it was scanned, etc.
• Audit Trail helps enforce rules that state users
  must account for each disclosure of a patient
  record.

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Third Fortis Office
This option allows correspondence and forms
created in Microsoft Word, Excel, and Outlook to
be forwarded into patient records stored in
Fortis. Information such as correspondence,
emailed lab reports and the like can be included
inside the same protected repository as all other
documents, helping to ensure that patient
information remains in a secure location.
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Fourth Electronic Payment Standardization
HIPAAs requirements call for electronic payment
standardization. Fortis ERM, our Electronic
Report Management module, allows Fortis to act as
a secure repository for reports from billing
systems, Lawson ERP and other systems.
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What Does This All Mean to Healthcare
Organizations?
Regardless of where patient information
originates scanned from hard copy, faxed,
e-mailed, PC-based or mainframe-based, Westbrook
Technologies provides a secure repository that
can track all aspects of patient information.
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ROI

• Access and quality of care users report very
  significant gains in fast access to patient
  information.
• Reduce costs associated with copying and
  retrieving health information.
• Ensure aspects of system are compliant.
• Health information is more tightly controlled,
  while at the same time more accessible to those
  who need it.
• Data is protected.

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Flexible and Scalable

• Small Medical Practice Applications
• Electronic patient records
• Billing, insurance EOB
• Personnel records
• Hospital Applications
• Patient records and consent forms linked to EMR
  system
• Accounts Payable
• Billing
• HR and credentialing
• Purchasing and supply chain