CMS: Contensis

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CMS Contensis

• Content Management System (CMS)

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What is a CMS?

• Content Management System (CMS).
• A single software system for producing and
  providing websites.
• A CMS is to the web what Outlook is to email
  Word is letters Powerpoint is to presentations.
• 100s of CMSs - CMS Matrix lists 965.
• Selected Contensis, by Genetics Ltd.

3
Projects

• Procure and deploy CMS
• Project Board
• EU tender
• Migrate LSE website to CMS
• Project Board
• Migration schedule

4
Timeline
5
Architecture
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Overview

• The LSE website will be produced and provided
  using the CMS
• Existing websites either migrated in or created
  afresh.
• New websites created afresh.
• LSE website composed of
• Academic departments, research centres, and other
  websites
• Corporate website and intranet

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New template

• All migrated websites will use the new version of
  the LSE website template (v4) see next slide.
• Look/feel can be varied.
• Look/feel will vary for academic units.
• Look/feel will be consistent for all pages in the
  corporate website and intranet (bar appropriate
  exceptions).

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Benefits

• As stated in the original business case
• Scheduling the publication and removal of any
  page
• Automation of time consuming manual tasks
• Version control of pages so that previously
  published pages can be recalled for reference or
  re-publication

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Benefits

• Continued
• Publish the same page in multiple
  locations/contexts from one authoritative source
  and
• Monitor usage both by consumers and providers
  thereby providing quantitative data on
  cost/benefit of the LSE website.

10
Risks

• As stated in the original business case
• Legal action due to a failure to comply with UK
  law
• Loss of service due to technical failure
• Legitimate complaint from a student due to
  inaccurate or contradictory information about a
  specific programme and/or course and
• Diminishing reputation of LSE due to the decline
  in the value of the LSE website.

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Demonstration
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Migration schedule

• All websites ranked according to
• Popularity
• Importance to target audiences
• Importance to DMT
• Phased approach
• Phase 1 - 8 websites
• Phase 2 - 73
• Phase 3 - 74
• Phase 4 - 199

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Migration schedule (Cont.)

• Ratified by DMT.
• Migration schedule.
• Aiming for the migration of at least one website
  per day, but will take longer initially so as to
  sharpen the saw.
• Reviewing which websites can be purged or
  subsumed into other websites.

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Process

• Agree a slot on the migration schedule
• Meet to discuss process and checklist
• Web editor(s) prepare website
• Template confirmed
• Import, revise, and check website
• Handover/training
• Launch CMS website retire FP website

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Next steps

• Release draft migration schedule.
• Next week.
• Negotiate slots.
• Revise migration schedule.
• Migration underway currently.
• First website go live on Monday 3rd November.
• Rolling programme of migration.

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Questions?