Content management using the new RCP website Sarah Blackburn

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Content management using the new RCP website
Sarah Blackburn

• If you cannot see the page notes (below) click on
  the Edit menu, then Edit slides

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Web team

• New team as part of Communications
• Prakash Patel is new web manager
• Responsible for RCP London website
• There to help to make your content work well
  advice on structure / content

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Content Management Systems

• Many people trained as Content Managers
• Removes the Web Editor bottleneck
• Control over layout and sense of page
• Simple system with built in controls
• Small changes are easy

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Technology background to new site

• SharePoint 2007
• Familiar MS Office styling
• Multi featured
• Easy to add extra new functions
• Basic site to start with
• Not full replacement for whole RCP London site

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Other advantages

• Automatic navigation features
• Links update if content moves
• Add other features later
• Easy document and image management
• Spell check
• WYSIWYG interface

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User roles
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SharePoint 2007 Concept of sites

• Site is an area within the main site collection
• Sites can have groups of pages, libraries and
  other features
• Access can be restricted to particular site
• Sites can have sub sites

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Page layouts

• This is the skeleton of the page
• Framework includes navigation, search
• Custom built by developers
• Layouts come in groups
• Can change within a group

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Cant be changed by authors
Can be changedusing site or pagesettings
Can be changed on this page
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Publishing and Content deployment
Hourly deployment (at 25 min past hour)
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Content /
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Check out / in

• Edit page to check out
• Check in to share with others
• Page status shows details
• Check out attaches the page to your account
• Remember to SAVE your page regularly

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Tools and toolbars

• Site Actions toolbar
• Page Editing toolbar
• Content editing toolbar

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Site content and structure / Reports
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Exercise 1- Login

• Signing into SharePoint 2007 as a content manager
• Using the Internet Explorer favourite set up for
  training
• Edit mode
• Check-in and check-out of pages
• Editing view

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Create a new page

• Sign in to the CMS / SharePoint
• Go to correct place on site
• Set up titles carefully!

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Metadata

• Describing information for the page
• Includes titles, names, descriptions
• Important for site search
• There are many pages on the site helps us to
  tell the difference

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Exercise 2Create a new article page

• Names and titles for pages
• Description
• Metadata
• Saving the page

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Copy and paste

• Word has poor code ltP classMsoNormalgt
• You must clean up this poor code!
• Copy and paste from Word documents is 4 step
  process
• Copy from your Word document
• Paste into intranet page to remove
  styleshttp//intranet/text-to-html/index.aspx
• Copy from the intranet page
• Paste into SharePoint editing page

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Page content advice

• Keep it simple 3-4 ideas/topics per page
• People scan they dont read

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Links

• Links should not be inline with text
• Must be arrow bullet
• Tell user where they are going to

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Exercise 3 Formatting content

• Sample text document
• The Content Editing toolbar
• Headings
• Adding hyperlinks

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Image and documents

• Careful with document names
• Format document (RCP styles)
• Always publish the document / image
• Image and document libraries on each site

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Navigation

• Main navigation top and left hand side
• Tabbed navigation in sections
• How to control this in advanced course
• Pull through items eg clinical standards

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Workflow and Approval

• Workflow is the mechanism for getting the right
  rubber stamps
• Approval needs to be done by right people to
  ensure quality
• At the moment only Prakash Patel
• Will be customized for each department taking a
  while because of page quality issues.

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Publishing and Content deployment
Hourly deployment (at 25 min past hour)
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Exercise 4 Adding a document to a page

• Documents must be uploaded to the system
• Create a link
• Can add a document from the webpage or before you
  start

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Exercise 5 Page approval

• Workflow
• Submit page for approval
• Page waiting for approval and approved

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Writing good web content

• Rewrite of content
• More concise
• More relevant
• Easier to read
• Not just cut and paste!

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What happens next?

• Own username
• Content help
• Web.requests_at_rcplondon.ac.uk
• Extension 588
• Problems logging in call IT support on 295
• Advanced user training
• Sign off Approvers (to be able to publish)

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Review

• Login always your own
• Creating pages titles are important
• Formatting
• use headings to break up
• Links always clear, with bullet
• Document information (PDF 10kb)
• Save regularly!
• Check in when finished