Supplemental Educational Services

1
LEA Requirements for Supplemental Educational Se
rvices
Division of Federal Programs Pennsylvania
Department of Education
2
Overview of SES

• USDE Policy Letter
• New for 2006-07
• 2005-06 Evaluation Highlights
• LEA Responsibilities
• Funding for SES
• Parent Notification
• Agreement
• On Site Reviews
• Summary

3
USDE Policy

• Secretary Spellings (USDE)
• May 15, 2006
• Policy letter requiring Local Educational
  Agencies to raise Choice and SES enrollment or
  face penalties.
• Parent notification letters were late and/or
  failed to include the required elements of the
  law.
• Sufficient funding was not appropriated in the
  budget for services.

4
PDE Penn Link August 8, 2006

• Local Educational Agencies notify parents of
  choice and SES options in a way that is timely,
  clear, unbiased, and contains all the required
  information.
• Local Educational Agencies set aside an amount
  equal to 20 of their Title I allocation for
  choice related transportation and/or SES and to
  spend that amount unless demand for services does
  not require full funding.
• Withholding all or a proportionate amount of
  funding related to the seriousness of the
  violation.

5
PDE Website

• Provider List by School District
• Parent Survey
• Link to SES Evaluation Page
• Rubric for Provider Application
• New online renewal process
• 2006-2007 Updates to
• Per Pupil Amounts
• Approved Provider Lists
• LEA List

6
Provider Requirements

• Original Clearances
• Required at the state level
• Required on site
• 2007-08
• FBI Checks
• Strongly suggest providers serve students for 45
  hours per subject area

7
Highlights for 2005-06 Evaluation

• 45 LEAs -- 25 School Districts and 20 Charter
  Schools (214 buildings) were eligible to offer
  SES programming.
• 26 LEAs provided services to students.
• 12 LEAs reported no parents responded.
• 6 LEAs did not offer.
• 1 LEA was granted appeal.

8
Highlights for 2005-06 Evaluation

• 117,984 students were eligible based on free or
  reduced lunch status.  Lunch status was missing
  for a few schools.
• 4213 students received services through approved
  SES providers

9
Highlights for 2005-06 Evaluation

• 75 agencies provided services this year of which
  39 also provided services last year.
• Progress determined using both provider and LEA
  assessment data.
• SES analysis complete, final report pending.

10
Highlights for 2006-07 Evaluation

• Data will be due the last Friday in May.
  Same as EAP for those LEAs in EAP
• LEA will submit SES list including Student ID,
  Last Name, First Name, Grade, School, Agency
  Name, Agency Contact Name, Agency Contact
  Information, Hours reading tutoring, hours
  language arts tutoring, hours math tutoring. 
  These are the hours you paid for.

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Highlights for 2006-07 Evaluation

• Student Demographic data must be submitted for
  all students in SES building.
• SES data collection and directions for all LEAs
  district and charter schools will be posted
  www.aiu3.net/tutoringeval click on SES

12
LEA Responsibilities

• SES provides after school interventions for low
  income students to increase academic achievement
  in reading, language arts, and mathematics.
• When more students request services than the
  school district can fund, priority is placed on
  serving students who are the lowest achieving.
• Test Score
• Grade levels

See Guidance Section F (3)
13
Funding SES

• Up to 20 of LEA Title I allocation shared by SES
  with choice-related transportation costs.
• LEA per-child allocation is determined by census
  or actual cost of services.

See Guidance Section K (2 18)
14
Parent Notification

• School district provides parents with easy to
  understand information about the SES option
• Reasonable deadline
• Parents may request LEA assistance in choosing a
  provider from the state approved list

See Guidance Section E
15
Components of SES Letter

• Explain what SES is
• Explain the process for obtaining services
• Include a list of approved SES providers
• Provide a brief description of the services
  available from each SES provider
• Sample letter available
• DFP websiteSchool Improvement link
• SES websiteSES Toolkit

16
Agreement with LEA

• Statement of specific achievement goals for the
  student, how progress will be measured, and
  timetable for improving achievement.
• Description of how and when the students parents
  and teacher will be informed of progress.
• Provision for termination of agreement if
  provider is unable to meet goals and timetables.
• Provision for payments to the provider by the
  LEA.
• Prohibition of disclosure to public the identity
  of any student eligible for, or receiving, SES.

See Guidance Section G
17
Agreement with LEA

• Dates to start and finish program.
• Location of services.
• Description of model including students with
  individualized educational programs,
  disabilities, or children with limited English
  proficiency.
• Qualifications of instructors
• Liability Insurance (optional)
• Sample Agreement on SES WebsiteSES Toolkit
• Providers must be prepared to sign agreements and
  begin services within 30 days.

See Guidance Section C
18
Providers may not

• Duplicate LEA applications
• Change parent choice
• Provide services during the regular school day

19
Financial Rewards Policy

• Maximum of 2 incentive or equivalent value may
  be offered or given to a student/parent who signs
  with a provider
• No incentives for referrals
• No registration fees permitted
• Maximum of 50 or equivalent value gift per year
  per student for any rewards for completing
  program
• 50 maximum hourly rate for state approved
  providers (Maximum tutor student ratio 13)

Financial Policy on SES Website
20
Provider Format

• Individual tutoring
• Small group tutoring
• School year maximum of 10
• Summer setting maximum of 15
• Distance Learning Technology
• Tutors not permitted outside US

21
Evidence-Based Tutoring Model

• The Department provides a list of evidence-based
  tutoring programs to aid districts/providers in
  selecting an appropriate tutoring delivery
  system.
• Model must be of sufficient intensity to provide
  an effective program, including the number of
  hours per session, the number of sessions per
  week and the programs duration in weeks

22
Location of Services
No PO Box

• Location of agency must be current with LEA and
  state
• Location of service must be in an area safe for
  students
• NO IN-HOME TUTORING
• On Site Monitoring by State

23
Verification of Services

• Providers verify attendance with student
  signatures and receive payment after students
  receive services. Invoices must be accurate.
• NO PAYMENTS PRIOR TO SERVICES.
• Agreement defines the frequency and procedures of
  payment.

USDE Policy
24
On-Site Review Documents

• Original Background Clearances all tutors serving
  students.
• Original Child Abuse Clearances for all tutors
  serving students.
• Original FBI Check for contact of the agency and
  for all tutors serving students. (2007-08)
• Student Enrollment List.
• Student attendance verified
  through sign-in sheets.

25
On-Site Review Documents

• Progress Reports with parent signatures to verify
  parent review.
• Student Assessment Data.
• Defined Achievement Goals for each student.
• Approved research-based model in use.
• Qualification of tutors agrees with the PDE
  approved application.
• Approved curriculum being implemented.
• FERPA

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POP QUIZ!!!

• Which statement is false?
• The parent notification letter must include
• A LEA Per Pupil Amount
• B Description of SES
• C List of Long Distance and School District
  specific approved SES providers
• D Reasonable deadline for parent response

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Summary

• Approved Providers Posted
• Parents Notified of Eligibility
• Providers Contacted by Parents
• Providers Receive List of Students
• Providers sign agreement with LEA
• Begin Services Within 30 Days
• On Site Reviews
• Progress Reports recd by LEA
• Submission of Data

29
Questions?
For more information Division of Federal
Programs 717-783-2193 FAX [phone]
Pennsylvania Department of Education www.pde.sta
te.pa.us/tutoring United States Department of
Education www.ed.gov USDE Guidance http//www.ed.g
ov/policy/elsec/guid/suppsvcsguid.doc