MANAGEMENT SYSTEM ACCREDITATION

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MANAGEMENT SYSTEM ACCREDITATION IAF ACTIVITIES

• MARIANI MOHAMMADDirector GeneralDEPARTMENT OF
  STANDARDS MALAYSIA

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CONTENTS

• MALAYSIAN ACCREDITATION
• - DSM (Department of Standards Malaysia)
• INTERNATIONAL ACCREDITATION
• - IAF (International Accreditation Forum)

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WHAT IS ACCREDITATION
Definition in ISO/IEC 170112004 Third-party
attestation related to a conformity assessment
body conveying formal demonstration of its
competence to carry out specific conformity
assessment tasks - Accreditation body (AB) is
the authoritative body that performs
accreditation and the authority of an AB is
generally derived from government.
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POSITION OF ACCREDITATION
Assess Competence
Assess Compliance
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MALAYSIAN ACCREDITATION BODY

• - DSM is the National Accreditation Body as well
  as the National Standards body
• - DSM is governed by the Standards of Malaysia
  Act 1996 (Act 549)
• - Two main functions of DSM
• - Accreditation of conformity assessment
  bodies
• - Development and promotion of Malaysian
  Standards

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ORGANISATION
MINISTRY OF SCIENCE, TECHNOLOGY AND
INNOVATION (MOSTI)
MALAYSIAN STANDARDS AND ACCREDITATION COUNCIL
(MSAC)
DEPARTMENT OF STANDARDS MALAYSIA (DSM)
NSC National Standards Committee
NIECC National IEC Committee
NAC National Accreditation Committee
NMTAC National Medical Testing Accreditation
Committee
Standards Division
Accreditation Division
Mgt. Services Division
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DSM ACCREDITATION SCHEMES

• Currently, DSM operates 2 accreditation schemes
  as follows
• i) Skim Akreditasi Makmal Malaysia, SAMM or
  Laboratory Accreditation Scheme of Malaysia
• ii) Accreditation of Certification Bodies (ACB)
  Scheme

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THE ACB SCHEME

• Launched on 15 August 1995 under the then
  Malaysian Accreditation Council (MAC).
• Management systems and product certification
  accreditation based on international standards
  and the relevant IAF Guidance for
• Quality Management System (QMS)
• ISO/IEC Guide 62
• Environmental Management System (EMS)
• ISO/IEC Guide 66
• Product Certification - ISO/IEC Guide 65

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THE ACB SCHEME (cont.)

• To obtain accreditation from DSM, a
  certification body has to demonstrate its
  competence within its area of operation (scopes),
  to assess suppliers management systems to the
  requirements of the internationally accepted ISO
  90012000 and/or ISO 140011996
• The scopes of accreditation of certification
  bodies may differ, depending on their technical
  competence

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DSM ACCREDITATION MARKS
Accredited CBs to comply to the terms and
conditions on the usage of the accreditation marks

EMS
PC
QMS
ISO/IEC GUIDE 62 1996
ISO/IEC GUIDE 66 1999
ISO/IEC GUIDE 65 1996
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STANDARDS FOR THE ACCREDITATION BODY

• The accreditation system of DSM is in
  accordance to ISO/IEC GUIDE 611996 General
  requirements for assessment and accreditation of
  certification/registration bodies and the
  corresponding IAF Guidance
• Will be replaced by ISO/IEC 170112004
  Conformity assessment General requirements for
  accreditation bodies accrediting conformity
  assessment bodies beginning 1 January 2006.

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DSM ACCREDITED CERTIFICATION BODIES (31 March
2005)

• QMS 7
• EMS 4
• PC 1
• NUMBER OF CERTIFIED ORGANISATIONS BY DSM
  ACCREDITED CBs
• ISO 90002000 - 3,037
• ISO 140011996 - 356

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NEW MANAGEMENT SYSTEM ACCREDITATION PROGRAMMES

• DSM to introduce in mid / late 2005 for CBs
  operating management system certification in
• Occupational Safety and Health (OSH)
• to Malaysian Standard (currently being
  developed) or any other standards approved by the
  regulatory body.
• Information Security Management System (ISMS) to
  MS 15372004
• (equivalent to BS 7799 Part 2)

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GOVERNMENT RECOGNITION

• Government decision on 24 July 2002 27 Oct
  2004
• regulatory and supervisory agencies to recognise
  the national accreditation systems implemented by
  DSM.
• Requirement for accreditation by Ministries and
  Govt. depts.
• Min. of Finance Malaysian Administrative
  Modernisation and Planning Unit (MAMPU), Prime
  Ministers Department
• ISO 9001 certification of Govt dept and
  agencies by DSM accredited CBs
• Instruction by Small and Medium Industries
  Development Corp. (SMIDEC)
• SMEs applying for the ITAF grants for ISO 9001
  and 14001 certification must obtain
  certification from DSM accredited CBs.
• - Tax incentive by Ministry of Finance under the
  Income Tax Act 1967, section 34(6)(m)
• Provides tax deductions for obtaining
  accreditation from DSM for a laboratory or as a
  certification body effective 2004.

-
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ISO/IEC GUIDE 62 1996
ISO/IEC GUIDE 65 1996
ISO/IEC GUIDE 66 1999
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IAF ACTIVITIES

• Website www.iaf.nu

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INTRODUCTION

• - IAF Inc. (International Accreditation Forum)
• Established in 1993
• Incorporated as a non-profit corporation in the
  state of Delaware, USA, in September 1998.

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WHAT IS THE IAF?

• World association of Conformity Assessment
  Accreditation Bodies and other bodies interested
  in conformity assessment in the fields of
  management systems, products, services, personnel
  and other similar programmes of conformity
  assessment.

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ROLE OF IAF

• The primary purpose of IAF is two-fold
• 1. To ensure that its accreditation body members
  only accredit bodies that are competent to do the
  work they undertake and are not subject to
  conflicts of interest.
• 2. To establish mutual recognition arrangements,
  known as Multilateral Recognition
  Arrangements (MLA), between its accreditation
  body members which reduces risk to business and
  its customers by ensuring that an accredited
  certificate may be relied upon anywhere in the
  world.

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CO-OPERATION IN ACCREDITATION
EA
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IAF MEMBERSHIP

• Total number of IAF members 65
• 44 Accreditation Body Members (of which 34 are
  MLA members),
• 15 Association Members (6 Certification/registrati
  on Body Associations 9 Industry/User
  Associations),
• 4 Regional Groups with Special Recognition,
• 1 Partner Member and 1 Observer Member.

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IAF PROGRAMMES

• Develop guidance, rules and procedures for
• accreditation, certification and mutual
  recognition programmes ? "Certified once,
  accepted everywhere
• specific sector conformity assessment schemes
• compliance programmes to satisfy regulatory or
  government requirements
• Ensure AB members operate to the highest
  standards of competence and integrity, resulting
  in competent and impartial accredited CBs
• Harmonise accreditation procedures and their
  implementation
• Exchange information between accreditation
  bodies
• Cooperate in the training of assessors and other
  personnel
• Contribute to the work of ISO and other relevant
  international bodies and liaise with the regional
  groups of accreditation bodies other relevant
  bodies such as ILAC, ISO and industry groups
• Assist emerging accreditation bodies in low and
  medium income economies

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WHAT IS THE IAF MLA

• Purpose
• To provide users in countries with IAF MLA
  members, assurance that equivalent CBs in other
  countries operate to the same standard as those
  in their own country.
• More members encouraged to join the MLA, thus
  reducing costs and adding value to industry and
  consumers.
• IAF MLA member certificates in the fields of
  management systems, products, services, personnel
  relied upon in international trade.
• Reduce technical barriers to trade which would
  result in increased costs for importers and
  consumers, reduced competition and different
  standards of a product or service.

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SIGNATORIES OF IAF MLA
The IAF EMS MLA and IAF Product MLA became
operational at the MLA signing ceremony on 9
October 2004. The numbers of the signatories of
the IAF MLAs are - IAF QMS MLA 2 regional
groups and 34 ABs. - IAF EMS MLA 2 regional
groups and 28 ABs. - IAF Product MLA 2 regional
groups and 21 ABs.
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IMPROVING THE IAF MLA

• 2003 General Assembly, the IAF Guidance on ISO
  IEC G61 for Cross Frontier Accreditation
  approved
• To be implemented by the IAF MLA Signatories by 1
  May 2004.
• To strengthen international network of ABs for
  CRBs, encourage emerging ABs to work within the
  IAF network and give confidence of local market
  in foreign IAF MLA signatory AB.
• MLA Committee meeting in Cape Town in 2004,
  A-series documents have been successfully be
  balloted, for the peer evaluation process of
  regions and individual accreditation bodies,
  harmonized with ILAC.
• Training of peer evaluators with ILAC based on
  the new 17011.

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EXTENSION OF THE IAF MLA

• There are requests from different customers to
  consider the establishment of a IAF MLA for
  bodies certifying persons.
• The IAF Executive have formed a small Task group
  to evaluate this request.

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MLA MARK REGISTRATION AND LICENSING AGREEMENTS

• The new IAF Logo and MLA Mark have been
  registered.
• IAF Secretary to offer Licensing Agreements
  setting out specific terms and conditions for
  QMS, EMS and Product MLA Signatories to be able
  to use the MLA Mark.
• Once licensed, ABs able to issue Sub-License
  Agreements to permit their accredited
  Certification Bodies to also use the MLA Mark on
  their certificates. This significant step
  forward has been achieved in just twelve months
  from the approval of the Mark design.

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CODE OF CONDUCT FOR ACCREDITATION BODIES

• IAF GA in Bratislava in 2003 approved new IAF
  Code of Conduct for IAF Accreditation Body
  Members. All IAF AB members obliged to comply
  with the Code of Conduct. Each Member adopts the
  principles of the Code within their own
  organisation, notification of the date when the
  adoption was implemented is forwarded to the IAF
  Secretary by the AB's Chief Executive.
• These declarations added to Member's entry in the
  IAF Website, information is publicly available.
• Since it was published in November 2003, 32 ABs
  have adopted the IAF Code of Conduct and publicly
  declared this.

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On the basis of a joint MoU, a high level Joint
Working Group consisting of representatives of
IAF, ILAC and ISO, has been formed to consider
policy and operational issues of common interest
as they arise. Joint Working Group expected to
include IEC Conformity Assessment Board
representation. As part of the MoU, the ISO
Committee on conformity assessment (ISO/CASCO)
has been confirmed as the primary body within ISO
for the interface with IAF and ILAC.
MOU FOR IAF COOPERATING WITH ILAC AND ISO
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In July 2003, only 25 to 30 percent had made the
transition to the new standard IAF, ISO/TC 176
and ISO CASCO joint Communique warning expiry of
certificates by mid-December followed by another
Communique by IAF after the 2003 GA, confirming
the transition schedule. Turnaround in last
months of 2003. 85 to 90 of accredited
certified companies had revised their quality
management systems to comply with ISO 90012000.
Only 5 to 10 percent of organisations decided
not to revise their quality management systems
and are no longer seeking certification.
SUCCESSFUL CONCLUSION TO THE ISO 9001 TRANSITION
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TRANSITION FOR ISO/IEC 17011

• In July 2004, survey conducted with ILAC, on the
  anticipated impact of ISO/IEC 17011 - General
  requirements for accreditation bodies accrediting
  conformity assessment bodies - , ? to determine
  need for transition period and to find out
  factors which might present problems to ABs.
• A transition arrangement announced in joint
  communique of IAF, ILAC and ISO, where the date
  of implementation is 1 January 2006.

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MIGRATION TO ISO 140012004

• Joint IAF-ISO Communique
• IAF and ISO have set the expiry date for all
  certificates to ISO 140011996 at 15 May 2006.
• After this date the only valid accredited
  certificates for EMS will be those issued against
  the requirements of the new ISO 140012004
  edition of the standard.

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COOPERATION OF IAF AND ILAC WITH UNIDO

• Following strategic agenda of IAF and ILAC to
  support the developing countries and countries in
  transition to build up the conformity assessment
  infrastructure, it was agreed with UNIDO to
  establish a common MoU to define a framework for
  the cooperation of the three organisations in
  supporting the developing countries.
• That MoU signed at the Joint General Assembly of
  IAF and ILAC in Cape Town in 2004.

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DEPARTMENT OF STANDARDS MALAYSIA (DSM)
LEVEL 1 2, BLOCK C4, PARCEL C, FEDERAL
GOVERNMENT ADMINISTRATIVE CENTRE,62502
PUTRAJAYA,MALAYSIA.Tel [phone]Fax
603-8888 5060www. dsm. gov. myinfo _at_ dsm. gov.
my