AAL

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• AALs Web-enabled Student Information System

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AALs Web-enabled Student Information System
MAIN WINDOW eSIS our student information system
is a GUI (graphical user interface) program that
looks and works exactly the same, no matter how
you are connected. This Oracle-based product
provides easy access through the system in a real
time environment giving the user the power of
working live across 2 years (current/next) and
making transactions immediately available to all
Users, across the organization, upon saving of
the information. eSIS provides the tracking and
processing of all current and historical data for
an individual student, which can be accessed
anytime for viewing or reporting.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
STUDENT DEMOGRAPHICS Sample Demographic
information tracked for an individual student is
shown in this picture. Each student exists once
in the database and upon registration for the
first time in the District, a unique nine-digit
student number is assigned. The student can only
be registered at one school (home school),
however through cross-enrollment they are shared
with other schools, e.g. Summer School, Night
School, another Day School, Magnet Schools, etc.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
STUDENT PROGRAM ASSIGNMENTS Student program
assignments function provides schools with
detailed tracking of individual student programs
historically. A start and end date school the
program was taken at exit reason reference
numbers and other pertinent information are
tracked on each program the student is and has
been involved in. Our Clients are using this
function to track different types of programs
e.g. ESOL, Free Reduced Meals, Head Start,
Regional Magnet, Teen Pregnancy, Hospital/Home
Bound, Home Teaching, Title 1, 504 Plan, etc.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
STUDENT WALK-IN SCHEDULING This function
provides Counselors the ability to schedule
individual students check how the student is
progressing towards his/her graduation
requirements and immediate information on their
transcript and grades. Courses in a students
schedule can be added, dropped or transferred for
current and next years selections. Courses
displayed in blue denotes courses taken at other
schools and green denotes multi-period courses
(display following courses by double-clicking).
eSIS also provides creation and follow-up of a
students career path.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
SCHOOL ATTENDANCE Attendance is taken in either
Daily or Period format. The tracking of both
sides of attendance (school and classroom) are
achieved through multiple entry formats, e.g.
Mass, Sign In/Sign Out, Classroom, Teams and
Groups, Field Trips, Buses and School Closings.
Student attendance is compiled historically,
enabling different views and extensive exception
reporting of individual students and classroom
absences/tardies. Verification of registered
students provides the school with correct
enrollment head counts.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
REPORTING Reporting of data is an integral part
of eSIS. There are over 200 canned reports which
have very specific functionality, of which, 90
can also be used as templates. Easy extracting
of specific criteria and sorting allows the User
to quickly create a specialized report based on
their needs. Users can do more complex reporting
and extracting by selecting specific data fields
and creating either an Export file or an Ad Hoc
report. Users can also preview reports, before
selection, by highlighting a report and clicking
on the Sample Report button.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
SCHOOL FUNCTIONS The source of all information
for local, state and federal reporting originates
from each school. eSIS security protects this
information and maintains the confidentiality of
all the school-based data. Some of the school
functions handled by eSIS are pre-scheduling
preparation school master student scheduling
disciplinary school safety tracking staff
duties and demographics teams groups and
sports eligibility school facility info
grading, ranking GPA calculations year-end
transition permanent record management
designing letters (mail merge function), etc.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
DISTRICT SET-UP eSIS can be configured in a
single or multi-district scenario. In a
multi-district environment, each district is
fully secured allowing them access only to their
own data. eSIS keeps consistency in updates by
providing one product that can be configured
individually by each district based on their
local needs. Keeping the system functioning in
this manner, provides current clients their
choice of using or not using any new features.
Security, external interfaces, student assessment
tracking, curriculum standards, etc. are
maintained by each District administration.
The Administrative Assistants Ltd.
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AALs Web-enabled Student Information System
SPECIAL EDUCATION eSIS basic system includes
Special Education Lite which provides the
District with all tracking required for reporting
to the State and Federal agencies for student
funding. eSIS also has a full Special Education
module that tracks the full due process of a
student, including Referrals, Service Providers
and Service Records, IEP creation and
re-evaluations, Parent Meetings, Screenings,
Deployment of Staff, Process Management and all
State and Federal printed reports and letters
with correspondence tracking and all other
Special Education Federal requirements.
The Administrative Assistants Ltd.
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AAL Web-enabled Student Information System Basic
Schematic